Simone Bailey-Ford Email & Phone Number

Washington, Dc, Us

• Directly support and manage the day to day calendar(s) of the MD of Investor Relations and team • Arranging all aspects of domestic and international travel, and arranging flights, hotels, and taxi• Prepares, reconciles, and tracks expense reports through Concur• Reserving meeting rooms, setting up catering, working with external parties, sites, and vendors as needed• Assemble and create all necessary materials and resources to ensure MD is prepared for upcoming meetings, presentations, projects, and events• Register MD for conferences and verify MD’s calendar availability for engagements

• Extensive calendar management for COO• Screened incoming calls and determined the level of priority, while using caution in dispensing information• Managed the coordination and logistics of both internal and external meetings, and booking conf. rooms• Arranged and coordinated complicated domestic and international travel• Processed invoices and T&E expense claims for team members using Concur • Managed and prioritized incoming / outgoing correspondence• Assisted in editing spreadsheets and presentations using PowerPoint; including printing and binding

Ridgewood, New Jersey, Us

• Provided comprehensive administrative support to CEO and C-Level management team • Managed and maintained heavy calendar, email and telephone, and scheduled meetings using Outlook• Prepared, reconciled, and tracked expense reports through Travel and Entertainment Expense system• Assisted with staff on-boarding and off-boarding, which included requesting equipment setup and system access• Provided administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the CEO’s behalf• Arranged on/off-site team meetings, events and travel for departmental leadership with supporting materials as needed• Performed light personal assistance for the CEO, which included making dinner reservations, personal calls, doctor’s appointments, and family travel arrangements

London, New York, Us

• Provided support to Chief Internal Auditor and Senior level executives• Heavy calendar management to ensure calendars are up to date for Chief Internal Auditor and senior level executives• Managed email inbox: organized, monitored, prioritized receipt and responded to emails and drafted emails on behalf of Chief Internal Auditor• Booked complex domestic/international travel arrangements which included hotel, transportation, and prepared travel itinerary• Managed internal and external business meetings, made all necessary arrangements which included reserving facilities, audio, visual setup, transportation, catering and preparation of meeting materials• Prepared and processed expense reports using Concur, keeping in line with company’s guidelines• Assisted HR team for both New York and London offices as point of contact which included new hire onboarding, updated company’s distribution list and other HR related processes• Created/modified presentations using Powerpoint as requested

New York, New York, Us

•Provided administrative support to Partner Managing Director and a team of MD’s•Arranged, confirm and manage detailed calendars; schedule complex senior-level meetings and manage related logistics•Scheduled and coordinate international and domestic travel including flights, hotel, ground transportation• Prepared, reconciled and tracked expense reports through Concur

Paris, Fr

• Provided administrative support to CCO, Managing Director and C-Suite executives including but not limited to answering phones, composing emails, arranging travel, process expense reports, extensive calendar management • Provided heavy calendar management utilizing Microsoft Outlook also included last minute schedule changes and urgent meeting requests• Managed telephone calls for the executive from both internal and external sources• Provided general administrative support, which included creating, maintaining, and editing documents, spreadsheets, files and presentations using Powerpoint• Coordinated meetings, including ordering meals • Arranged travel using Concur • Booked hotel, restaurant and car reservations• Prepared and submitted expense reports• Performed special projects as assigned by the CCO• Provided coverage for other administrative assistants on the Executive Floor including handling telephone coverage, travel arrangements, calendar management

Pembroke, Hm, Bm

• Provided support to the CFO/COO and Senior Executives with high-level administrative support which includes heavy complex calendar management• Supported C-Level and senior level executives with busy and complex travel, expenses, and special projects as needed• Scheduled and organizing domestic international calls, meetings, and events• Booked either domestic or international travel plans including flights, rental cars, hotel reservations and car service • Performed confidential functions including but not limited to: developing and typing written correspondence, meeting preparation/agendas, responding to internal and external correspondence quickly and efficiently• Assisted CFO/COO in communication/logistics of planning and executing quarterly team building events• Developed executive and board presentations using Microsoft PowerPoint

New York, Ny, Us

• Provided administrative support to senior level Executive and team of direct reports• Screened and directed incoming calls with considerable tact, diplomacy and courtesy• Managed Executives calendar and maintained sensitivity to changing priorities• Collaborated with other executive assistants to coordinate executives and direct reports schedules• Coordinated international and domestic business travel and accommodations for on/off-site meetings; arranged catering• Created and collated meeting materials and ensured timely distribution• Composed and edited correspondence, PowerPoint presentations and Excel spreadsheets• Reconciled and maintained expense reports in accordance with guidelines using Concur• Ordered supplies and processed invoices using Ariba• Compiled and submitted weekly/monthly statistical reports using Excel (Charts and Pivot tables)

Bangalore, Karnataka, In

• Heavy calendar management; coordinated internal and external meetings and conference calls in time zones worldwide• Arranged detailed domestic and international travel itineraries including ground transportation, hotel accommodations, and restaurant reservations• Prepared international visa/passport applications for business travel• Managed personal expenses, errands and tasks when requested• Prepared, reconciled, and tracked expense reports through Oracle• Prepared correspondence, including drafting communications on behalf of SVP• Assisted with creation or modification of presentations, spreadsheets, and other documents• Compiled and submitted daily/weekly/monthly sales reports using Excel• Planned and organized onsite and offsite conferences and sales events

Brooklyn, New York, Us

• Provided administrative support to Senior Executives of Human Resources• Handled the logistics associated with meetings, appointments, and conferences; prepared presentation materials• Managed and prioritized communications, including internal/external mail, telephone calls, and reports• Maintained calendar, heavy meeting and appointment scheduling, and conference arrangements• Followed up to ensure deadlines were met on weekly reports, status updates, projects, programs and events• Prepared new hire packets and policy manuals for new employees; updated employee directory on HRIS system• Updated job postings internally and processed invoices and bills