Simone Bailey-Ford Email & Phone Number

Washington, DC, US

• Directly support and manage the day to day calendar(s) of the MD of Investor Relations and team
• Arranging all aspects of domestic and international travel, and arranging flights, hotels, and taxi
• Prepares, reconciles, and tracks expense reports through Concur
• Reserving meeting rooms, setting up catering, working with external parties, sites, and vendors as needed
• Assemble and create all necessary materials and resources to ensure MD is prepared for upcoming meetings, presentations, projects, and events
• Register MD for conferences and verify MD’s calendar availability for engagements

• Extensive calendar management for COO
• Screened incoming calls and determined the level of priority, while using caution in dispensing information
• Managed the coordination and logistics of both internal and external meetings, and booking conf. rooms
• Arranged and coordinated complicated domestic and international travel
• Processed invoices and T&E expense claims for team members using Concur
• Managed and prioritized incoming / outgoing correspondence

Ridgewood, New Jersey, US

• Provided comprehensive administrative support to CEO and C-Level management team
• Managed and maintained heavy calendar, email and telephone, and scheduled meetings using Outlook
• Prepared, reconciled, and tracked expense reports through Travel and Entertainment Expense system
• Assisted with staff on-boarding and off-boarding, which included requesting equipment setup and system access
• Provided administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the CEO’s behalf
• Arranged on/off-site team meetings, events and travel for departmental leadership with supporting materials as needed

London, New York, US

• Provided support to Chief Internal Auditor and Senior level executives
• Heavy calendar management to ensure calendars are up to date for Chief Internal Auditor and senior level executives
• Managed email inbox: organized, monitored, prioritized receipt and responded to emails and drafted emails on behalf of Chief Internal Auditor
• Booked complex domestic/international travel arrangements which included hotel, transportation, and prepared travel itinerary
• Managed internal and external business meetings, made all necessary arrangements which included reserving facilities, audio, visual setup, transportation, catering and preparation of meeting materials
• Prepared and processed expense reports using Concur, keeping in line with company’s guidelines

New York, New York, US

• Provided administrative support to Partner Managing Director and a team of MD’s
• Arranged, confirm and manage detailed calendars; schedule complex senior-level meetings and manage related logistics
• Scheduled and coordinate international and domestic travel including flights, hotel, ground transportation
• Prepared, reconciled and tracked expense reports through Concur

Paris, FR

• Provided administrative support to CCO, Managing Director and C-Suite executives including but not limited to answering phones, composing emails, arranging travel, process expense reports, extensive calendar management
• Provided heavy calendar management utilizing Microsoft Outlook also included last minute schedule changes and urgent meeting requests
• Managed telephone calls for the executive from both internal and external sources
• Provided general administrative support, which included creating, maintaining, and editing documents, spreadsheets, files and presentations using Powerpoint
• Coordinated meetings, including ordering meals
• Arranged travel using Concur

Pembroke, HM, BM

• Provided support to the CFO/COO and Senior Executives with high-level administrative support which includes heavy complex calendar management
• Supported C-Level and senior level executives with busy and complex travel, expenses, and special projects as needed
• Scheduled and organizing domestic international calls, meetings, and events
• Booked either domestic or international travel plans including flights, rental cars, hotel reservations and car service
• Performed confidential functions including but not limited to: developing and typing written correspondence, meeting preparation/agendas, responding to internal and external correspondence quickly and efficiently
• Assisted CFO/COO in communication/logistics of planning and executing quarterly team building events

New York, NY, US

• Provided administrative support to senior level Executive and team of direct reports
• Screened and directed incoming calls with considerable tact, diplomacy and courtesy
• Managed Executives calendar and maintained sensitivity to changing priorities
• Collaborated with other executive assistants to coordinate executives and direct reports schedules
• Coordinated international and domestic business travel and accommodations for on/off-site meetings; arranged catering
• Created and collated meeting materials and ensured timely distribution

Bangalore, Karnataka, IN

• Heavy calendar management; coordinated internal and external meetings and conference calls in time zones worldwide
• Arranged detailed domestic and international travel itineraries including ground transportation, hotel accommodations, and restaurant reservations
• Prepared international visa/passport applications for business travel
• Managed personal expenses, errands and tasks when requested
• Prepared, reconciled, and tracked expense reports through Oracle
• Prepared correspondence, including drafting communications on behalf of SVP

Brooklyn, New York, US

• Provided administrative support to Senior Executives of Human Resources
• Handled the logistics associated with meetings, appointments, and conferences; prepared presentation materials
• Managed and prioritized communications, including internal/external mail, telephone calls, and reports
• Maintained calendar, heavy meeting and appointment scheduling, and conference arrangements
• Followed up to ensure deadlines were met on weekly reports, status updates, projects, programs and events
• Prepared new hire packets and policy manuals for new employees; updated employee directory on HRIS system