PURCHASINGLiase and work closely with suppliers and vendors.Create purchase orders, send orders to supplier and complete associated paperwork.Contact suppliers for stock availability and negotiate best pricesConfirm time of delivery with supplierFollow up back order status and advise sales staff of ETAArrange with suppliers for testing of stock returned as “faultyFollow up progress on testing of “faulty” stock and advise sales staffBuild strong supplier relationshipsGOODS RECEIVINGVerify quantities of stock delivered with Purchase Order and Supplier InvoiceVerify pricing as per Supplier Invoice with Purchase OrderConfirm the authenticity and packaging of products to be in orderConfirm expiry date and packaging of products to be in orderConfirm expiry date of products to be acceptableProcess Goods Receive Note after all checks completedAttach GRN to Supplier Invoice and hand over to accountsINVENTORY CONTROLCompile and maintain inventory database Maintain minimum stock levelsStudy stock movement and report slow moving stock items to managementInform management, in time, of supply shortages (national and international)Perform monthly a stock count and report variancesExercise stock security DISTRIBUTIONPick, pack and mark stock as per customer Tax Invoice for deliveryPlan along with drivers the delivery route and compile delivery scheduleEnsure a quality delivery service (own delivery staff)Process the necessary waybills for deliveries by courier serviceContact and inform couriers of the delivery requirementsEnsure an efficient courier serviceEnsure delivery of goods are expedited timeouslyADMINISTRATIONCompile and maintain a database with all necessary and relevant supplier informationAssist management and accounts with completion of credit applications for new or potential suppliersAssist accounts with compilation and maintenance of supplier databaseProvide sales staff with the necessary product information and/or data packs

ReceptionistAssistant to the directorResponsible for implementation of all office needs and suppliesTele-SalesGenerate orders and follow-upsDebtors and creditorsManage day to day bankingDealing with customer queriesGeneral administration duties