Simone Edwards Email & Phone Number

Auckland, New Zealand

Auckland, New Zealand

MANUFACTURING/EXPORT OF COLD STEEL FORMING MACHINES, BUILDING PRODUCTS AND SOFTWAREPERSONAL ASSISTANT TO CEO Responsibilities included:Full support to CEO and other Senior ManagementDiary Management / working with daily changes on the hopAll travel arrangements local and overseas, including visa, tourist informationUpdates all system processes around international travel and H& S risks (approvals, International SOS, Trip It, expenses)Monthly Board of Directors Meetings – co-ordinate dates and information of due reports to Board, type and co-ordinate board reports, take minutes (half day), approvals and distribute. Follow up on decisions made out of Minutes.Framecad has a full IT, Marketing, Production, Manufacturing Teams – I work to help co-ordinate informationMaintain Companies Office informationAttend Senior Management meetings, take minutes, distribute, follow-ups on decisionsWorking towards better systems and processesReconciliation on 3 Expense accounts, splitting from personal, trust accounts and businessConfidential reports/lettersOffice Manager – working with supplies to keep down costsStaff management of Receptionist – teaching and giving her more responsibilityCo-ordinate all events and entertainment of clientsFiling of all legal documents – co-ordination of information to and fromCo-ordinate insurance claims for all our 3 offices, All company immigration documentation, including company Accreditation process

Auckland, New Zealand

- Full support to CEO- Minutes of Meetings, distribution to Management- Follow up and co-ordinate with staff on decisions made in minutes of meetings- Involvement in special projects on the direction of the CEO- Planning and organising meetings and special events - Organising travel, accommodation and car hire bookings, organising high level appointments – in NZ and overseas, - Overseeing two staff members; Reception/Office Administrator – this included structuring of these roles and training.- Negotiating with suppliers, research regarding pricing, monitoring suppliers performance - Responsibility to ensure smooth running of office in co-ordination with Office Administrator- Liaising with the global website provider regarding co-ordination on all alterations to website and intranet.- Liaising with in-house IT - Liaising with phone providers regarding purchase and repair of mobile phones, landlines & datalines for entire group- Analyse and plan for future administrative requirements, providing recommendations