Support Executive Director, Sr Director, Director, and nearly 20 staff members located in the US, UK, Switzerland, and Norway. Schedule interviews and assist with onboarding new hires, including updating SharePoint with new hire information, ordering laptops, requesting badges, and ensuring SAP access for new users. Help with Offboarding process. Manage calendars in Outlook across time zones, accepting or scheduling meetings on behalf of managers. Utilize Concur for national and international traveling arrangements and prepare expense reports, while keeping track of the yearly budget. Process necessary paperwork for visa and immigration.Use Ariba to purchase office supplies and POs payments. Payment of invoices with the Corporate Credit Purchase Card (P-Card) for the department and prepare the expense report for them.Participating in the West Point BEE Team (BARDS Employee Engagement) and organize events for BARDS staff who are based in the West Point site. Coordinate Workshops, and events with outside speaker. Create and manage MS Teams Channels for BCST (BARDS Cross-Functional Strategy Teams). Support the Statistical Analysis Tracker for the department. Assisted in the creation and now the maintenance of the HEDS Manual.Manage various business needs, including submitting multiple requests with facilities to ensure the upkeep of the office section and support team members with requests for processor or laptop upgrades. Trained and supported the new administrative assistant on navigating the Merck system upon their hire.
Listed skills include Portuguese/English Interpreter, Medical Interpreting, Pediatrics, Cardiology, and 9 others.