Simone Barnes Email & Phone Number

Atlanta, Ga, Us

Atlanta, Ga, Us

Adept at uncovering the pain points that Executives encounter and coming up with resolutions. Strong history of problem-solving using innovative ideas. Possesses a perceptive sense of urgency, ability to prioritize short-term actions against long-term goals in a fast-paced, ever-changing environment.・Finance & Accounting / Operations: Log and classify bank account activity daily, initiate payments to vendors on approved invoices, issue client invoice numbers upon request, and serve as a resource to the Finance & Accounting team as accounts are settled each month. Gather necessary information and prepare month-end reporting. Handle the yearly preparation, processing, and payment of county-level business license renewal, business property taxes, and IRS filing of Form 1099 for Vendors.・Office Management: Respond to employee requests for general office assistance (e.g. temperature requests, badge requests, vendor services, etc.); coordinate routine interactions with landlord. Maintain office supply levels. Welcome visitors to the office, book meeting rooms, make temporary space arrangements. Make postage, shipping, and courier arrangements.・Vendor Management: Manage vendors including new vendor bidding and procurement, the establishment of new vendor files, invoice review, and ongoing communication with vendors. ・HR Support: Handle sensitive HR/company information with a high degree of integrity when dealing with confidential data. Manage onboarding & off-boarding processes from both ends (IT equipment, account set up/deletion, information on admin processes within the offices).・IT Support: Procure, set up, & troubleshoot office equipment (e.g. personal computers, phones, printer/copier/scanner, and breakroom equipment), coordinate advanced repairs with vendors, and update the office on the status of same. Serve as first level point of contact for tech-based issues; work with IT Department to troubleshoot and eliminate/reduce employee(s)’ downtime where possible.

Talent for anticipating the needs of the Owner and then self-directing activities in pursuit of those goals, yet still able to quickly identify when a matter should be escalated within the organization. Trained in identifying profitable real estate deals, handling financial and sales agreements, and corresponding with attorneys. Specialized in organizing workflow to ensure adherence to deadlines.・Office Management: ensured that the office ran smoothly, handled vendor management, maintained office equipment, performed IT troubleshooting, and ordered office supplies. ・Schedule & Calendar Management: managed coordination of the Owner’s calendar, ensured that meetings, deadlines, and presentations were carried out seamlessly. This included reviewing emails and keeping in contact with the Owner on urgent matters that require immediate attention.・Transaction Management: acted as the main point-of-contact for real estate agents regarding all aspects of a transaction, from initial contract through closing.Project Management: proactively monitored pipeline and each phase of all transactions to ensure timely closings.・Delivered white glove/concierge level assistance to clients, vendors and co-op agents ensuring that professional company standards were always maintained.・Built positive relationships and interfaced with high-level executive clients and their assistants involved in confidential transactions such as C-Suite executive relocations.Managed office bookkeeping.・Worked with investment bankers in order to refinance the company's portfolio of real estate assets. Experience in dealing with senior executives, brokers, attorneys, investment banks.・Worked closely with investors to research target properties, included preparing detailed analysis of properties by gathering and evaluating economic, demographic and market data, including rent and sales comparables, tenant leases, taxes and insurance.

Experience selling properties and homes in the North Atlanta area. Able to generate business through networking and prospecting, adept at working with property owners and management, and developing successful business relationships with clients.・Accompany buyers during visits to and inspections of property, advising them on the suitability and value of the homes they are visiting based on current market conditions.・Advise sellers on how to make homes more appealing to potential buyers increasing average selling prices by 16% from initial appraisals.・Compared properties with similar properties that had recently sold to determine competitive market prices・Promoted sales of properties through advertisements, open houses, multiple listing services and other online advertising platforms・Interviewed clients to determine what kinds of properties they were seeking and generated lists meeting those requirements from available properties・Effectively managed conflicting priorities, including organization of workflows and teaming with colleagues to accomplish tasks according to deadlines. ・Work with home inspectors and appraisers to determine any and all actions that need to be taken prior to closing and ensured all paperwork was completed.・Ensure that all terms of the contract are met prior to closing.・Successfully guided homebuyers and sellers through the sale and purchase of properties.・Formed relationships with other agents to assist in the purchase and sale of homes. ・Worked closely with clients to offer helpful services and advice. Effectively showed residential properties to potential buyers. ・Determined the needs of buyers and sellers and worked to satisfy those needs. ・Acted as an intermediary in negotiations between buyers and sellers, generally representing one or the other.

London, Gb

Provided administrative assistance through the use of analytical, clerical, and problem-solving tasks. Solely provided administrative support for 5 senior partners and their staff including setting up meetings, calendar management, expenses, international and domestic travel arrangements, shipping, event planning, procurement and maintaining department attendance records. ・Championed multi-tasking of multiple projects and maintained a consistent flow of progress.・Trained & managed newly hired administrative assistants.・Managed and coordinated projects with little/no supervision.・Created complex time tracking spreadsheets using advanced formulas in Excel to ensure adherence to client budgets.・Proactively developed relationships with key internal/external client contacts, gaining recognition as a key team resource.・Expeditiously performed and filtered engagement research with minimal guidance.・Coordinated training classes for CPE credit. Ensured participants received required CPE credit in compliance with state/federal regulations.・Managed travel arrangements and proactively coordinated the pre-planning of trips, including arranging appropriate travel, visas, agendas, and assembling necessary contact information.

Delivered high-level executive support in a fast-paced accounting firm. Performed heavy calendar management, provided phone support, drafted communications and marketing materials, and conducted various HR functions. Coordinated meetings and special events.・Managed external contacts for CEO, proactively understanding the nature of the relationship to effectively track business communication.・Skilled at anticipating CEO's needs to proactively rally appropriate staff and resources for support in addressing internal issues. ・Formatted and edited Statements of Work (SOW’s), engagement letters and other client specific contracts.・Managed daily schedule of CEO, ensuring effective time management, proper meeting attendance and minimization of meeting cancellations. ・Developed and maintained an efficient tracking system to alert of upcoming deadlines on incoming requests and events.・Aided in accounts payables & receivables. ・Maintained schedules, updated calendars and planned travel arrangements and itineraries for CEO and upper-level staff. ・Established and maintained efficient filing and document retention systems. ・Responsible for formal office communication including letters, memos, presentations and ad-hoc documents. ・Leveraged strong organizational skills to effectively analyze, assess and prioritize work assignments daily.・Ordered and tracked office supplies and furniture. ・Anticipated the needs of the CEO and act accordingly. ・Liaison between clients, vendors and accountants. ・Planned and coordinated staff retreats, meetings, conferences and seminars. ・Formatted and edited letters, reports, and all other correspondence from the draft stage to client-ready work using macros and mail merge features in Word.

Responsible for overseeing the smooth running of the office and all administrative needs within the sales team. Also in charge of establishing and enforcing office policies and procedures, and for working with the management team on ad hock tasks as required.・Coordinated with outside vendors on supplies and maintenance issues.・Scheduled sales team travel and supported meetings.・Verified and tracked all project deadlines to facilitate smooth workflow and satisfied clients.・Controlled inventory and ordered new supplies as needed.・Scheduled and prepared for office events and parties.・Lead office improvement efforts, such as improving communications amongst staff & cost reduction activities.・Provided support and coordination for Area HR processes and programs.・Acted as secretary to the Corporate Executives Team – scheduled meetings, issued agendas, took notes with follow-up action items.・In charge of office bookkeeping. ・Filed expense reports in a timely and accurate manner. Verified all content before seeking approval.・Performed all billing and collections on overdue invoices.・Made arrangements for travel, including working with travel agency, car services, hotels, rental cars, etc.・Supported Marketing & Sales Departments.・Prepared all outgoing customer orders; order fulfillment ・Maintained internal database. ・Researched and priced services & supplies. ・Tracked internal supply and inventory.

Business Administration, Management And Operations

High School Diploma, College Prep