Sinmi Sin Email & Phone Number

Hong Kong Sar

Hong Kong

- Provide full spectrum of administration support in HK office like guest greetings, handle incoming calls & fax, conference room booking- Maintain office equipment, telephone system, security system, network system & servers with vendors, office supplies (stationery, letterhead, name cards, consumable supplies, etc)- Arrange the office removal & renovation for officesNegotiate with service providers & vendors for various services such as: hotel rates, repairs and changes to… Show more - Provide full spectrum of administration support in HK office like guest greetings, handle incoming calls & fax, conference room booking- Maintain office equipment, telephone system, security system, network system & servers with vendors, office supplies (stationery, letterhead, name cards, consumable supplies, etc)- Arrange the office removal & renovation for officesNegotiate with service providers & vendors for various services such as: hotel rates, repairs and changes to facilities, call plans, blackberry packages, courier & delivery services- Arrange accommodation, transport, visa, travel plan for HK & China colleagues and guests- Liaise with China offices (Wuhan, Shanghai, Beijing, Shenzhen), Singapore branch, Korea branch for administration and office equipment purchasing- Co-ordinate meetings and activities- Arrange marketing materials and demonstration purpose equipment for events, product launch and distributors in ASEAN, import/export declaration Show less

- Provide secretarial support to Director on daily duties, including travel and hotel arrangement, expenses claims, daily management, schedule appointments, private affairs- General administration works for HK office includes stationery & printing supplies, office equipment maintenance, telephone calls handling, guest greeting, local & overseas courier, calling card, programmed telephone system maintenance, supervision for amah, prepare welcome pack for new join staff, rent leasing &… Show more - Provide secretarial support to Director on daily duties, including travel and hotel arrangement, expenses claims, daily management, schedule appointments, private affairs- General administration works for HK office includes stationery & printing supplies, office equipment maintenance, telephone calls handling, guest greeting, local & overseas courier, calling card, programmed telephone system maintenance, supervision for amah, prepare welcome pack for new join staff, rent leasing & renovation- Prepare accounting books and transaction supporting checking- Apply the AR settlement and prepare all related payment collection documents as per customers’ finance system- Handle HR functions of payroll, employees personal record, recruitment, insurance- Work through e-SPS system for order acknowledgement, carton labels, ASN, etc- Issue P/O and track delivery schedule with manufacturers to ensure shipment dispatched on time- Prepare payment to manufacturers by L/C and T/T Show less

- Prepare market price summary and inventory analysis for consignment district, daily sales report and operation matters for Representative Offices in China & Taiwan- Co-ordinate with the four China Offices and Taiwan Branch on day-to-day administration and backups, including Mainland representative office registration and renewal document, personal & leave record, materials purchasing, sampling- Provide full spectrum of general administration in HK office for office material supplies &… Show more - Prepare market price summary and inventory analysis for consignment district, daily sales report and operation matters for Representative Offices in China & Taiwan- Co-ordinate with the four China Offices and Taiwan Branch on day-to-day administration and backups, including Mainland representative office registration and renewal document, personal & leave record, materials purchasing, sampling- Provide full spectrum of general administration in HK office for office material supplies & inventory, answer incoming calls, visitors greeting, local & international couriers, handle all incoming fax & distribution, filing system setup and newspaper clipping at Tobacco library corner in HK office- Arrange hotel accommodation, ticket reservations and travel itinerary for all front-line staff, GM and Area Manager- Responsible for leasing, office renovation and deal with interior decoration company- Maintain all office equipment in order, including file & fax server, PC, LAN, copier, telephone system, ISP, security system, etc- Arrange events & internal activities in China & HK- Co-ordinate for tobacco industry exhibitions in HK Convention & Exhibition Centre- Organize regional conference and workshops in mainland for all Asian staffs annually- Co-ordinate with Sales & Marketing team for launch conference, product presentation, seminar preparation and ad-hoc assignment- Handle tobacco sample from China market and co-ordinate with details for product evaluation in UK factory and laboratory Show less