Siyabonga Nzama Email and Phone Number

• Developing procurement strategies that are inventive and cost-effective.• Sourcing and engaging reliable suppliers and vendors who are BBBEE compliant in keeping with the Company transformation strategy.• Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality and delivery times.• Negotiating with suppliers and vendors to secure advantageous terms.• Management, which include contract administration, contract governance and contract compliance.•Overseeing the Nine regions including Head Office Central Warehouse, RMA. including efficient receiving, storage, picking dispatch, security, maintenance, transport, and administration functions.• Managing the effective replenishment of shelves, accepting incoming orders, processing, and packing orders, counting inventory and ensuring orders are shipped in timely manner.• Performing risk assessments on potential contracts and agreements.• Purchase forex and manage the forex account.• Approving purchase orders and organizing and confirming delivery of goods and services.• Develop warehouse design by planning layout, product flow and product handling systems.• Managing the GPT vehicle fleet• Completing department’s performance appraisals bi-annually.• Producing regular reports and statistics, inter alia: monthly stock count, monthly inventory recon, inventory age analysis opening and closing inventory reports, write offs/write downs, RMA, fault calls, total order cycle time, GEMS, and productivity statistics

• Manage local and international sourcing• Overseeing and managing the IT systems that track shipments, inventory, and the supply ofgoods.• Tracing and tracking of shipments and air freight manage overseas shipment.• Purchase forex and manage the forex account including L/C contracts • Conclude and reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.• Developing and update procurement policies and procedures (SOP)• Develop and Implement strategies that are inventive and cost-effective.• Oversee and sourcing of strategic commodities and ensure vendors are vetted.• Develop sound KPI for business partners and resolve enquiries • Performing risk assessments on overall supply chain purchases includes potential contracts and agreements.• Ensure business is conducted with vendors who are BBBEE compliant in keepingwith the Company transformation strategy.• Monitors business trends and product availability to pay the best price for company goodsand services without sacrificing quality and delivery times.• Negotiating with suppliers and vendors to secure advantageous terms.• Building and maintaining long-term relationships with vendors and suppliers.• Liaise with key company employees to determine their product and service requirements• Act as advisory to internal clients, providing most effect economical sourcing strategy• Providing high service to clients and internal stakeholders • Reviewing and improve operation process and ensure the supply chain is adaptive to constant changes • Shorten the sourcing lead-time without compromising the inventory holding level. • Approving purchase orders and organizing and confirming delivery of goods and services.• Controlling the procurement budget and promoting a culture of long-term saving onprocurement costs.• Preparing procurement reports.• Perform reconciliation of open purchase orders.• Allocation of purchases to relevant GL accounts.

Provide background support for contracts management portfolios of various universities associate members.

Province procurement support to the university from general advice, preparation of working documents, training staff and resolve bottlenecks projects and administrative

KPA 1 Processing of Requisitions and Generating Purchase Orders •Review incoming PO requisitions & Prepare RFQ & Compares quotes and evaluate the quality and suitability of vendors•Reviews PO for completeness & compliance with SOP, & Generate Monthly PO report. KPA 2 Managing Tender Process with assistance of PURCO•Liaise with PURCO to draft tender document, work plan and advert•Set up meetings for information session, tender closing and tender short listing•Receipts of all tender submissions & Submission of final tender to PURCO •Inform PURCO about successful tendererKPA 3 Maintaining good relationships with suppliers and stakeholders•Regular meetings with suppliers to obtain market intelligence on commodities.•Visit various sites to discuss any issues or opportunities of cost saving & provide trainingKPA 4 Analysing Purchase and Identifying trends and opportunities for cost saving•Research product lines and other relevant purchasing information & Attend trade shows and conferences to stay abreast.•Builds strategic supplier relationships and negotiates long term purchasing contracts •List new vendors as when required. KPA 5 Assisting with Fixed Asset and repairs and maintenance reconciliations•Generate quarterly report of all fixed asset purchases and repairs and maintenance•Obtain invoice for all purchase over R 10 000-00 and analyse invoices to identify classification •Update Fixed asset register with assets identified & Update insurance policy if requiredKPA 6 Review and update procurement policy and working documents•Review and update the existing procurement policy•Update the internal Procurement Policy to be aligned with (PPFA) & update and develop suppliers Masterfile form and control finance internal document KPA 7 Convert GRV to AP Invoices •Ensure completeness of PO & invoice received on delivery. •Ensure that suppliers and paid within prescribed period required & Convert GRV to AP invoices

Requisition and purchasing • Receive specification from end user departments for purchase• Outsource quotations from various suppliers• Review the compliance of BEE when purchasing and other clause• Do site briefing if needs be• Review all quote dropped on the quote box with end user • Assess each supplier on the basis of service and turnaround time to deliver • Make an order as per departmental budget • Follow any outstanding or incomplete delivery as well invoice for payment • Compile monthly report on all purchase order and deliveries • Do filling and other office duties Supplier Database Administration• Received company documents • Create and update company supplier database• Verify and update companies documents compliance for BBE Certificate, Registration of company, handle confidential information for companies includes;• Latest audited financial statements, Public liability compliance • Use Winded system software to verify e.g. active of directors, CK number etc.• Use Efilling SARS systems online to verify Vat number • Load a verified supply information on the ITS Production university system • Modify and update information e.g. BEE, Tax clearance, and Banking Details • Perform filling for docuTENDER ADMINISTRATION• General duties including sending, receiving emails and telephone• Facilitate the collection of tender documents • Check compliance prior to service provide• Make sure that the bid is fair and transparent • Administrate the opening of tender box envelop in front of all service providers • Facilitate the register and make sure all present parties signed• Assist the Deputy Vice-chancellor, Council and HOD Procurement in tenders TENDER ADMINISTRATION• General duties including sending, receiving emails and telephone• Facilitate the collection of tender documents • Check compliance prior to service provide• Make sure that the bid is fair and transparent • Other office duties

Key Performance Areas• Forster a community atmosphere in residences which creates opportunity for personal growth and development.• Provide academic mentorship to junior students.• Develop and facilitate programs which address the needs of the residence community while following the programming requirements as determined by the residence life officer.• Facilitate a secure foundation for student transmission and growth into university life.• Ensure that residence policies are upheld; respond to policy violations and emergencies as they arise.• Maintain open communication and manage administrative duties-attend all staff meeting on a regular and punctual basis, assume on duty activities as outlined by the residence life officer, submit all documentation e.g. log sheet, incidents reports, injury reports, room checks in a timely manner, maintaining confidentiality about job related issues, maintain objectivity all times, be supportive in supporting programs conducted by fellow staff members, support maintenance staff and communicate their roles to the residents, respond to emails, phone calls and voice-mails daily and attend in service learning and development sessions• Act as role model to first year students and other junior students

Key Performance Areas• General duties including sending, receiving emails and telephone• Assist with the handling of prospective students enquiries• Assist with the administration of students applications for financial aid and handle follow-up enquires• Assist with administration of pre-registration assessment• Support students with the registration process• Printing of forms and information • Assist with the input of biographical data• Administer cashier function• Handle student financial enquiries• Handle enquires re non receipt of study material• Document processing • Assist with administration of Facilities and exam venues • General office admin: typing, filling, scanning, emailing.• Assist with graduation ceremonies

• Preform according to codes of trade and industry • Participating in rating of BEE Certificate• Facilitating the audit of client either QSE,EMS and Generic Score card• Perform on site verification audit to verify client information• Set-up initial meeting and outline required documents prior and after audit• Facilitate career exhibitions for building partnership with clients• Provide advice on BEE matters• Understanding the new developed codes of ethics for Rating• Perform office duties includes; emails, telephone and fax.

Key Performance Areas• Teaching students after lectures• Invigilating students during test week and exams• Helping students on how they should do their assignments• Helping the lecturer in totaling of scripts.• Assist the lecturers who are doing their research within our department • Distribution of questionnaires and data analysis