Skeeter Njiru Email & Phone Number

Nairobi County, Kenya

Kenya

Supporting administrative operations and activities including office management, responding to office inquiries, drafting correspondence including reports, contracts, and other administrative documents, and received mail, and phone calls for the departments• Coordinating logistical support for staff and consultants, including transport, office set-ups, hotel accommodations, conference bookings, etc.• Reconciling operational records with corporate records of the organization regardingpersonnel, budget, training, purchases, contracts, and reports.• Initiating and following up on administrative and operational actions necessary for thetimely implementation of projects/programs.• Team’s travel coordination including tickets, airport transfers security update checklist,accommodation, and their visas.• Maintaining administrative and technical files for the project/program, ensuring a clearfiling system accessible to stakeholders, including agreement documents, reports,research documents, discussion papers, videos, and posters.• Management of office supplies.• Coordination for the internal and external meetings needs for the Program and takingnotes during team meetings and disseminating them promptly, alwayshighlighting action points. Support following up on action points as necessary.• Coordination of meetings and workshops with service providers.

Overall management of office and administration function to ensure that all operations adhered to the Program policies, procedures.• In charge of arranging appointments, conference calls, meetings/workshops/trainings andother logistical services.• Coordinated travel bookings and hotels reservations of local and international itineraries.• Created new system for receiving and filing physical mail that improved efficiency andeliminated delays in time-sensitive issues.• Maintained the SMT Senior Management Team) calendar and schedule of appointments,screen requests for meetings, and synchronize office and personal diaries.• Ensured signing of all the document by relevant staff.• Supported vendor’s payment process and VAT Processing DA1 through the invoicetracking system.• Managed communication channels between the Head office, Staff, and other internal andexternal parties.• Handled the sanction list search and updated all the documents with the relevantattachments.• Organized, documented and archive documentation, kept files complete and up to dateand maintained quality and accessibility of archive and files.• Line management of regional office administration and support staff and oversawadministrative functions in all project offices.• Oversaw adherence to KNCV logistics\finance and administration systems andprocedures.• Researched and developed new strategies to achieve company goals and objectives.• Established document management, calendar organization and collateral preparation formeetings.Key Achievements:➡️ Researched and developed new strategies to achieve company goals and objectives.➡️ Established document management, calendar organization and collateral preparation for meetings.

Kenya

In this role I Implemented and interpreted the organisation’s human resource and administrative policies, procedures and standards.• Liaison between the landlord and the Kenya/Somalia Offices.• Managed recruitment and selection processes using good practice, objective resourcingstrategies, and procedures to hire a competent and skilled workforce for the Program.• Prepared HR reports, shortlisted candidates and organized interviews, scheduled andcoordinated inductions, and coordinated the submission of job objectives, descriptions andmerit appraisals.• Designed sound talent attraction, management, and development strategies, that helpedACTED Kenya, Somalia attract and retain skilled and motivated staff.• The individual is responsible for monitoring Kenya/Somalia team leave plans andcollaborating with the HR manager to update and provide periodic summary updates.• Conducted a training needs analysis and updated the training table and shared every month.passes• Followed up staff visas, special pass for Expatriates and other documents to be handedto the immigration consultant.• Booked hotels and conference rooms, and made travel arrangements and accommodation.• Ensured that all workings were completed in alignment with specifications and qualityrequirements.• Recommended filing system, significantly reduced missing documents and helped cleardebts from problematic clients by providing documented proof of transactions.

Kenya

Key Contributions & Results:● Arrangement of meetings (Meeting room/ensuring participants are on time/providing stationery for the meeting if needed) and assisting in special events and activities.● Assisted Admin/HR on daily routine tasks (filing, computerizing & cross checking of data) and other assigned tasks.● Copied, Scanned and photocopied all the original (contract, attendance sheet and leaves … etc.), and handle phone system calls, fax machine and printing machine.● Updated all staff records, leaves’ table, health insurance table, contact sheet and warning table.● Prepared request / Purchase to stationery whenever needed and maintain stationary Stock.● Received and answered questions and inquiries from managers and staff on any HR/Admin related issues.● Assisted with day to day operations of the HR functions and duties.● Generated employees experience letters, salary slips and contracts.● Attendance sheets: prepare monthly attendance sheets for all staff and monitoring attendance of staff on daily basis.● Made sure all documents like TOIL, OT and Leave forms are filled correctly and signed.● Helped the HR Officer in calculating OT and TOIL on every month.● Supported other departments and bases.

Nairobi,Wajir, Garisaa

Key Contributions & Results:● Co-ordination of all travel and accommodation arrangements, both domestic and international ● Maintained the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc ● Maintained supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies. ● Ensured office equipment are in proper working condition by conducting preventive maintenance requirements, coordinating for repairs, maintaining equipment inventories and evaluating new equipment in liaison with the respective owners/departments.● Supervised Office Assistant to ensure an orderly and comfortable office environment.● Coordinated with vendors on delivery, repair, and maintenance of procured supplies.● Recorded all transactions on the cashbook and Managing office petty cash and office supplies.● Maintained a record of all company property, and make replacement recommendations.● Maintained updated office files (both paper and electronic) and retrieve data from various sources and compile these for use.

Nairobi

Key Contributions & Results:● Independently coordinated all daily business activities and operations for the front office to include scheduling, delegation of tasks to ensure compliance with established deadlines, and telephone coverage.● Composed, edited, and analyzed executive correspondences and reports to ensure proper grammar, spelling, and government style formatting prior to senior management review and signature.● Provided timely research on inquiries and external correspondences requiring further review and analysis.● Consistently reviewed articles and policies regarding recruitment/staffing, pay administration, and budgeting to ensure staff and senior management are up-to-date on revisions.● Managed, coordinated, and served as the point of contact for all major events and conferences coordinated by the executive office.● Established and monitored budget and allowances for all events.● Created agendas, book hotel reservations for presenters as required, and establish marketing strategies to recruit volunteers to serve on event planning committees.● Created corrective action plans to ensure employees are in compliance with travel regulations to include federal travel regulations (FTR).● Served as the subject matter expert for travel arrangements to include troubleshooting travel issues, creating travel authorizations, and resolving travel settlement vouchers.Key Achievements:● Developed plans for managing/retaining talent inside organization and for improving leadership strength. ● Successfully managed the executive management calendar by ensuring he was well prepared for upcoming commitments and responsibilities.

Bachelor Of International Business Management, Business Administration And Management, General

Diploma In Business Management, Business Management

Education record