Skeeter Njiru Email & Phone Number

Nairobi County, Kenya

Kenya

• Supporting administrative operations and activities including office management, responding to office inquiries, drafting correspondence including reports, contracts, and other administrative documents, and received.
• Coordinating logistical support for staff and consultants, including transport, office set-ups, hotel accommodations, conference bookings, etc.
• Reconciling operational records with corporate records of the organization regardingpersonnel, budget, training, purchases, contracts, and reports.
• Initiating and following up on administrative and operational actions necessary for thetimely implementation of projects/programs.
• Team’s travel coordination including tickets, airport transfers security update checklist,accommodation, and their visas.
• Maintaining administrative and technical files for the project/program, ensuring a clearfiling system accessible to stakeholders, including agreement documents, reports,research documents, discussion papers, videos.

• Overall management of office and administration function to ensure that all operations adhered to the Program policies, procedures.
• In charge of arranging appointments, conference calls, meetings/workshops/trainings andother logistical services.
• Coordinated travel bookings and hotels reservations of local and international itineraries.
• Created new system for receiving and filing physical mail that improved efficiency andeliminated delays in time-sensitive issues.
• Maintained the SMT Senior Management Team) calendar and schedule of appointments,screen requests for meetings, and synchronize office and personal diaries.
• Ensured signing of all the document by relevant staff.

Kenya

• In this role I Implemented and interpreted the organisation’s human resource and administrative policies, procedures and standards.
• Liaison between the landlord and the Kenya/Somalia Offices.
• Managed recruitment and selection processes using good practice, objective resourcingstrategies, and procedures to hire a competent and skilled workforce for the Program.
• Prepared HR reports, shortlisted candidates and organized interviews, scheduled andcoordinated inductions, and coordinated the submission of job objectives, descriptions andmerit appraisals.
• Designed sound talent attraction, management, and development strategies, that helpedACTED Kenya, Somalia attract and retain skilled and motivated staff.
• The individual is responsible for monitoring Kenya/Somalia team leave plans andcollaborating with the HR manager to update and provide periodic summary updates.

Kenya

• Key Contributions & Results:
• Arrangement of meetings (Meeting room/ensuring participants are on time/providing stationery for the meeting if needed) and assisting in special events and activities.
• Assisted Admin/HR on daily routine tasks (filing, computerizing & cross checking of data) and other assigned tasks.
• Copied, Scanned and photocopied all the original (contract, attendance sheet and leaves … etc.), and handle phone system calls, fax machine and printing machine.
• Updated all staff records, leaves’ table, health insurance table, contact sheet and warning table.
• Prepared request / Purchase to stationery whenever needed and maintain stationary Stock.

Nairobi, Wajir, Garisaa

• Key Contributions & Results:
• Co-ordination of all travel and accommodation arrangements, both domestic and international
• Maintained the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc
• Maintained supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
• Ensured office equipment are in proper working condition by conducting preventive maintenance requirements, coordinating for repairs, maintaining equipment inventories and evaluating new equipment in liaison with the.
• Supervised Office Assistant to ensure an orderly and comfortable office environment.

Nairobi

• Key Contributions & Results:
• Independently coordinated all daily business activities and operations for the front office to include scheduling, delegation of tasks to ensure compliance with established deadlines, and telephone coverage.
• Composed, edited, and analyzed executive correspondences and reports to ensure proper grammar, spelling, and government style formatting prior to senior management review and signature.
• Provided timely research on inquiries and external correspondences requiring further review and analysis.
• Consistently reviewed articles and policies regarding recruitment/staffing, pay administration, and budgeting to ensure staff and senior management are up-to-date on revisions.
• Managed, coordinated, and served as the point of contact for all major events and conferences coordinated by the executive office.

Bachelor Of International Business Management, Business Administration And Management, General

Diploma In Business Management, Business Management

Education record