Suzanna Koolidge Email & Phone Number

San Francisco Bay Area

• Cass Calder Smith is an architecture firm that has projects in the US and all over the world - it's mostly known for its restaurants and private residences, but also does retail, commercial, multi-family housing, set.
• Managed company rebranding – a design overhaul of the company logo, letterhead, stationery, presentation templates, architectural title blocks, and brand-new website with updated domain.
• Created new company website and regularly update and maintain projects in the site’s portfolio.
• Maintain a promotional directory for each of the firm’s 250+ projects. Contents include press kits, information cutsheets, source lists and written descriptions obtained from design team, and professional photography.
• Work with photographers to price, schedule, and manage photoshoots. Review proofs with lead architects and designers to select the best photos, and edit in Photoshop for further touchups.
• Manage social media (Instagram, Facebook, LinkedIn, Twitter), and Mailchimp for email marketing.

San Francisco Bay Area

• Manage and update tech infrastructure. Overhauled phone system, manage software subscriptions, hardware warranties, and regularly consult with off-site IT to troubleshoot tech and A/V issues.
• Research and shop for health insurance plans, working with brokers to issue forms to the team during Open Enrollment. Other items during OE include management of Transportation Benefits, FSA, 401K, and Vision/Dental.
• Assist architectural team with printing drawing sets and general packaging of FedEx, UPS, USPS, GSO and messenger shipments. Ensure packages arrive on time safely and cost-effectively.
• Perform new employee orientation and set up all accounts and desk area. Also perform exit interviews and schedule annual reviews.
• Purchase/manage supplies for the office for paper, stationery, cleaning, and other necessities.
• Screen resumes, interview, hire, and direct Studio Managers in each office (SF/NY).

San Francisco Bay Area

• Manage multiple calendars for the Design Team based on their needs, including the Principal's personal calendar
• Head a weekly morning meeting with the Design Team, managing scheduling conflicts, confirming appointments, and briefing the team on pertinent office updates
• Prepare for client meetings both well in advance and on short notice; purchasing meeting snacks/lunches and preparing the conference room as needed
• Coordinate with marketing consultants to submit pitches to various high-end residential interior design publications
• Manage firm's social media (Instagram)
• Update firm website, adding, removing, and editing sections as directed

San Francisco Bay Area

• Prepare contracts/proposals for prospective clients under the direction of the office's Partner and Principal. Submit said documents while adhering to strict submission rules, ensuring contracts are delivered to the.
• Book travel arrangements including hotel rooms and car rentals for the office Principal, Partner, and, on occasion, clients and other guests.
• Supervise and direct administrative support. Additionally, assist in the supervision of interns.
• Local IT support, from quick troubleshooting to server equipment replacement and repair. Provide A/V setup for presentations.
• Maintain a strict calendar for vendors to present products in office at least twice per week, as well as set up off-site factory and installed project tours for the design team.
• Maintain a Digital Library Database of over 600 vendors and product lines, providing bi-weekly updates of vendor contacts and new products.

San Francisco Bay Area

• Tailor business development presentations through Adobe InDesign and Photoshop. Presentations range from 10-300 pages, and have reflected various stages of project development, from company portfolios (custom-created.
• Integrate internal graphic standards to our San Francisco office, including a layout redesign of 30 designer resumes, implementing required logos and typefaces into letterheads and other correspondence, and generally.
• Digitally render various floor plans and elevations for high-end luxury hotels, resorts, and private residences. Plans range from single guest rooms, to suites, to public/outdoor spaces, to entire floor areas.
• Revise and adjust 3D perspective renderings with Adobe Photoshop. Adjustments include adding or removing furniture and other fixtures, and editing color, textures, patterns, lighting, etc.
• Create and edit graphic signage per client standards utilizing Adobe Illustrator, Indesign, and Photoshop.

San Francisco Bay Area

• Created over 50 client-specific marketing presentations under the direction of the office Associate and Principal. Each presentation is custom-tailored to the client's vision, promoting past and present work, and.
• Render 2D floor plans and elevations, and edit existing 3D renderings in Photoshop.
• Order material samples, prepare photos, and create titles for concept boards.
• Created a 600+ (and growing) digital vendor database as a one-stop resource for the design team. Database is categorized by industry, and includes vendor contact info, websites, up-to-date digital catalogs, CAD.
• Arrange presentations with vendors at least twice a week, updating our expansive materials library with regular vendors and establishing relationships with new ones.
• Regularly arrange travel for the office, including car services, flights, hotel reservations, and visa processing.

San Francisco, CA

• Office Manager:
• File and submit daily sales reports, receive and document deliveries, and maintain the supply inventory.
• Create weekly agendas and document minutes at manager meetings, then distribute resulting reports to all management positions.
• Maintain a clean and organized office area, ensuring a suitable work environment for our team.
• Spearhead and approve various lounge maintenance projects; specific examples including restroom partition upgrades, plumbing and refrigeration issues, and proper appliance/equipment disposal and replacement.Graphic.
• Create all graphic materials including weekly event and special party flyers, promotional brochures, post-cards, and menus utilizing Adobe PhotoShop, Illustrator, and InDesign.

San Francisco, CA

• Product and royalty management for a digital font database.
• Order handling and processing, working with time-sensitive materials and confidential payment information.
• Managed and uploaded new typefaces regularly, utilizing Illustrator and FontExplorer to create suitable “preview” images.

Redwood City, CA

• Aggregated personal and professional information into detailed reports for clients utilizing multiple online resources and proprietary software.

San Francisco, CA

• Greeted patrons and offered assistance and information about featured artwork.
• Planned and prepared for upcoming exhibitions; communicating with artists, other galleries, and clients by phone, fax, email, and in person.
• Represented the gallery at various off-site events including hotel lobby exhibitions and private home viewings.
• Created promotional tools such as an in-print catalogue, the gallery's Facebook page, basic promotional videos and slideshows, and writing newsletter content and invitations.

New York, NY

• Taught art, computer, and public speaking lessons to grades K-8.
• Created lesson plans and customized them based age, skill level, and materials available.

New York, NY

• Managed multiple databases containing contact information and event scheduling data.
• Proofread and created promotional event materials, and distributed them campus-wide.
• Handled and delivered interdepartmental mailings.
• Provided on-campus support for events and programs, and other administrative tasks and projects.

New York, NY

• Managed a university residence hall floor of 50 diverse undergraduate students and counseled residents on various personal and academic issues.
• Conducted monthly floor meetings and performed frequent room drop-ins to discuss events, developments and concerns to ensure that students were kept up-to-date on all pertinent information.
• Co-coordinated and led bi-weekly programs, activities, and community development initiatives that addressed the social, recreational educational and development aspects of the residents’ lives.

New York, NY

• Distributed promotional materials to various departments within the company.
• Managed and organized 10 years worth of promotional video footage, selecting and time stamping specific show clips for future promos.

Bfa, Animation

Activities and Societies: Orientation Leader, Campus Tour Guide, Student Ambassador, Visual Opinion Contributor

Education record

Activities and Societies: being goth