Shaveta (Suzy) Kumar Email & Phone Number

Surrey

• Maintaining appointment schedules and time commitments, coordinating and making all appropriate arrangements for meetings, and travel arrangements on behalf of the Executive Director and Directors• Coordinating and attending department and other meetings. Compiling and preparing meeting materials including reports, agendas, minutes and handouts• Working with the Executive Director and Directors to ensure that departmental budget is planned, prepared and monitored in keeping with available budget, overall objectives, policies and procedures. • Compiling budget information and reviewing expenditures, bringing problem areas to the attention of the Executive Director and Directors. • Processing departmental purchase requisitions, review cost codes and invoices for accuracy and follow up on questions.• Participating in the development and review of department procedures, policies, plans and priorities. • Maintaining filing and distribution system for the Executive Director and Directors, including a variety of records and files such as correspondence and reports by methods such as indexing binders, creating and labeling files and filing information• Maintaining a bring-forward system; tracking and ensuring various tasks and commitments assigned to Facilities Services• Organizing conferences, special events, training sessions, workshops, community information meetings, etc.; arranging for venue, prepares guest list, registration and refreshments.• Participating in project management processes and activities such as working groups, identifications of SORs, providing feedback for project charters, risk identification and monitoring the risk register, scheduling, communicating to the appropriate project stakeholders when necessary

Langley

• Providing administrative support to members of the Business Performance and Advisory Services (BPAS) and Enterprise Risk Management teams• Liaising with both internal and external parties in person, by email and over the phone• Managing multiple calendars• Designing and maintaining filing for a variety of records. • Actively participating in a variety of meetings by drafting agendas and gathering background materials• Preparing and distributing minutes• Taking follow-up actions such as drafting correspondence for signature, ascertaining status of item/issue and investigating designated items • Maintaining and updating the BPAS web page, as required and assisting in budget development and preparing expense reports.

Surrey, Bc

-​Responsible for managing the successful hiring process. This includes posting positions, screening candidates, distributing applications to departments, following up on progress, and processing new hire paperwork-Creating job postings for retail store positions and head office opportunities-Attending job fairs and setting up company booths to interview candidates-Creating waiver forms for summer students-Creating checklist for new hire orientations and training-Creating newspaper job advertisements-Creating income verification letters-Partnering with schools and administrative units to develop and implement recruitment programs-Exploring opportunities to facilitate the recruitment process, including innovative social media and non-traditional opportunities-Responsible for managing the probationary period reviews and related documentation-Consistently offering professional, friendly and engaging service-Administering employee benefits plan by processing additions, reinstatements and terminations, educating staff and assisting with claims as needed-Creating, revising and posting job descriptions-Processing paperwork for short term and long term disabilities-Handling inquiries from EI Canada (Employment Insurance) -Demonstrating support with company compliance initiatives. -Performing additional assignments per management’s direction​

Langley, Bc

• Identifying personnel needs, job specifications and job duties• Performing full Cycle recruitment (posting, sourcing, prescreening, interviewing, following up)• Maintaining applicant tracking system and job inventory (excel based)• Conducting reference and background checks on applicants• Creating job contract letters for manager approval• Following up with managers to determine effectiveness of recruiting plans and implementation• Developing pool of qualified candidates in advance of need• Building networks to find qualified passive candidates• Liaising with payroll and operations for new hire paperwork• Planning and conducting new hire orientations using established training materials and guidelines• Partnering with operations on cross training and succession planning• Working closely with HR manager and production supervisors on schedule optimization projects and recommending strategies for change initiatives • Planning, communicating, and participating in various Employee engagement and Health & Safety initiatives • Providing administrative support and performing special projects as assigned• Creating and implementing an Exit Interview Program for employees leaving the organization• Creating a 30-60-90 Day Employee Evaluation form and making reports based on this information for operations to see where improvement may be needed based on employee feedback and recommendations

Vancouver, Canada Area

• Organized, maintained, and filed over 1000 employee files • Assisted with payroll administrative duties and generated reports• Enrolled employees into benefits programs and administered benefits paperwork• Prepared offers of employment and other employee related documentation• Assisted with the recruitment process including placing job ads, tracking applicants, screening applicants• Processed tuition reimbursements• Researched salary/compensation benchmark plans• Assisted in conducting workplace investigations • Created employee termination letters and lay off letters• Organized files on Employee Network Drives and Employee Web Portal • Participated in ad-hoc projects as assigned

Surrey, Bc

• Greeted customers and helped customers operate office machines.• Received, sorted and placed mail in mailbox modules accurately• Wrote documents for traces and shipping claims• Closed out of POS to include: reconciliation of cash, checks, money orders, credit cards, and all other transactions accurately and in accordance with Company policy and procedure.• Recorded all sales transactions on POS and accurately processed cash, check, money orders and credit card transactions. • Printed daily store closing reports.• Packed contents for shipping using established procedures and products• Received and processed packages for courier shipping, including lifting and weighting packages on scale, accessing Manifesting software, generating labels and retrieving from customer's vehicle when requested.• Assisted in merchandising the center, including: stocking shelves with product, ensuring a clean and orderly appearance of product, informing appropriate personnel of inventory levels for re-ordering supplies, being informed of product specifics • Delivered exceptional customer service through customer interaction and quality product delivery• Operated copiers, fax machines, binding equipment and all other office machines in a safe, efficient and productive manner. • Performed general housekeeping duties

Burnaby, Bc

-Managed full cycle recruitment process to meet the various staffing goals -Worked with hiring managers to ensure job requirements and expectations are clearly understood and candidates are assessed against appropriate criteria -Developed and implemented strategic initiatives for recruiting diverse talent in tough job markets-Partnered with Community members to create and implement marketing strategies to attract passive job seekers-Worked closely with Hiring Managers to maximize effectiveness of recruiting process. -Tracked and reported key metrics designed to measure and predict staffing activity. -Followed up with the respective hiring managers and candidates to ensure timeliness of recruitment process. -Developed and executed a personal time management plan. -Completed other HR related duties as assigned by the Human Resources Manager.

Burnaby, Bc

-Managed full cycle recruitment process to meet the various staffing goals -Worked with hiring managers to ensure job requirements and expectations are clearly understood and candidates are assessed against appropriate criteria -Developed and implemented strategic initiatives for recruiting diverse talent in tough job markets-Partnered with Community members to create and implement marketing strategies to attract passive job seekers-Worked closely with Hiring Managers to maximize effectiveness of recruiting process. -Tracked and reported key metrics designed to measure and predict staffing activity. -Followed up with the respective hiring managers and candidates to ensure timeliness of recruitment process. -Developed and executed a personal time management plan. -Completed other HR related duties as assigned by the Human Resources Manager.

Vancouver, Bc

Bachelor'S Degree, General Studies

Diploma, Human Resource Management

Activities and Societies: Human Resource Association (HRA)

Education record