Susan M. Email and Phone Number

Provided comprehensive administrative and customer support, facilitating seamless site operations and executive meetings. Played a key role in business continuity planning during COVID-19, generating daily headcount and occupancy reports for management. Coordinated logistics for C-suite meetings with global stakeholders, managed security access and badge creation, and maintained high standards for office and event space readiness. Supported multiple Philips sites across the U.S. and collaborated on special projects, ensuring efficient communication and operational success.

Provided high-level administrative support to the President, C-suite executives, and other staff, ensuring smooth office operations. Managed executive meeting logistics, including calendar coordination, room preparation, and catering arrangements. Maintained corporate governance, accounting, and tax documents in electronic databases. Assisted with notarizations, vendor coordination, and facility maintenance. Prepared materials for meetings and handled mail distribution, including personal packages. Played a key role in organizing company events, including annual luncheons and holiday parties, while ensuring that all office supplies were stocked and readily available.

Successfully co-managed a Food Co-op for 4 years under USDA and SNAP guidelines and in cooperation with Local Co-op Alliances. Registered 25+ current families and new members for receiving food through cooperative on a bi-weekly basis.Maintained records according to USDA/SNAP requirements and Atlanta Community Food Bank.Marketing for events such as Wine Tasting, Silent Auctions, Annual 5k Run and Homeless Outreach.Initiated new food programs for children within Churches in the Atlanta area.Serving hot meals to the homeless community in the Atlanta Metro Area.

Oversaw office management, vendor relations, and administrative support for the C-Suite Executive Global Team. Managed off-boarding processes, including building access and parking vouchers, and coordinated the closure of local vendor agreements. Scheduled executive meetings, arranged courier services for visas and passports, and maintained office and kitchen supplies. Facilitated maintenance of office equipment, prepared domestic and international mail, and coordinated catering for meetings and events. Successfully recovered over $3,000 by returning unused office products. Also responsible for proof-reading documents, including menus and revisions, ensuring accuracy and professionalism.

Provided key support in financial operations, focusing on transaction review and tracking through the Ariba System. Managed correspondences related to missing or late payments, researched and coded invoices for GL assignment, and handled accounts payable resolutions. Processed daily check runs, verified payment registers, and ran daily closing reports. Managed debit memos, credits, and expense payments, ensuring accuracy and compliance by verifying W9 vendors. Conducted audits on unpaid invoices from outsourced companies, offering recommendations to resolve discrepancies efficiently.

Handled procurement responsibilities by reviewing and processing purchase order requisitions for stock, non-stock items, returns, and maintenance orders. Prioritized delivery urgencies for key hospital departments, ensuring timely and accurate fulfillment. Managed data corrections related to product and pricing to prevent delays in deliveries and payments. Ensured adherence to proper accounting practices and updated pricing through existing contracts. Maintained scorecards to enhance communication and relationships between vendors and hospital departments, contributing to improved operational efficiency.

Handpicked by upper management to coordinate inquiries for rentals from potential internet customers.Generated new client base from Internet leads for individual and corporate contracts for residental and office furniture sales.

Managed procurement processes for 48 nationwide company stores, preparing purchase orders and validating inventory to ensure timely and accurate deliveries. Collaborated with vendors and distribution centers to support District Managers and Regional Vice Presidents. Analyzed vendor inventory reports to maintain current product lines and selected new vendors to meet client supply and demand. Coordinated with Freight Brokers to secure cost-effective and reliable shipping services. Worked closely with the accounting team to resolve pricing and quantity discrepancies and update pricing. Handpicked to manage procurement for special projects, including Super Bowls, trade shows, and spring training events.

Processed purchase order invoices for payment.

Full-cycle accounting:Processed purchase orders for payment using 3-way match, reconciled monthly statements, invoice resolution in PeopleSoft, AS400.Maintained and assisted workloads with 50% or less staff at all times.Selected by Management as an initial member of a pilot Tool Rental Warranty Program for the Las Vegas Market as a result of excellent reporting and research.Designed and Won nomination for CFO award for "Best Place to Work" for the team.

Received incoming faxes from providers, distributed to appropriate departments for review.

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