Stephanie Webster Email & Phone Number

Andover, Massachusetts, Us

• Administrative support to Recruiters in the Talent Acquisition department. • Assist with coordination/management of contacting potential new hires for interviews, setting up interviews and communicating to managers with meeting invitations via workday/outlook calendars. • Management of recruiting inbox and assist with workday troubleshooting to problem-solve for recruiters.• Monitor and assist with background check information retrieval and clearing of candidates through FADV. • Entering candidates into iLobby for access to buildings for interviews/meetings.• Various administrative projects to help assist with KPI’s and continuous process improvement.

New York, Ny, Us

Human Resources Assistant (Jan. 2022)Talent Acquisition Coordinator (Nov. 2021)-Administrative support to the Director of Talent Acquisition during a busy transition period.-Assisted with coordination/management of contacting potential new hires for interviews, setting up interviews and communicating to managers with meeting invitations via outlook calendars.-Maintained and updated ADP database to ensure all managers were receiving new resumes for open positions.-Assisted with background check information retrieval.-Assisted with office end-of-year filing project.-Administrative support to the HR Operations team utilizing critical data entry skills to successfully transfer employee timecard information to be uploaded to Kronos.

Manchester, Nh, Us

• Administrative support to the finance team, including reconciliation of multiple credit card statements and 3-way invoice matching.• Maintain office filing, scanning and entering of weekly check run materials and credit card statements.• Update and organize W9 materials to prepare for upcoming tax season, as well as contact vendors for updated W9 forms.• Additional special projects as needed.

• Scheduled and Coordinated monthly outings of interest to members families.• Generated and submitted outing information to newsletter team and Big Tent site to inform members of events.• Tracked RSVP’s and notified attendees of changes to events.• Attended outings and coordinated with businesses to ensure members felt welcome and enjoyed outings.

• Assisted in planning and executing of all SRMC social events, including “Pamper Night”-special event for “pampering” Mom’s in the club.• Assisted in obtaining donations for social events and subsequently acquiring materials for events.

Marketing Coordinator (Mar. 2008 – Jun. 2010)Senior Administrative Assistant – President’s Office (Apr. 2006 – Mar. 2008)Senior Administrative Assistant – Sales (Sep. 2005 – Apr. 2006)• Administrative support to the office of John E. Drew, President & CEO.• Answered incoming phone calls, opened all mail, processed signature requests, maintained office filing and ordered office supplies. Occasional special projects as needed.• Booked domestic and international travel arrangements for Senior Executives as needed.• Updated, edited, and wrote content for 4 web sites, brochures, online and print content, press releases, and daily company-wide newsletter.• Maintained marketing database and helped create email marketing campaigns.• Schedule and coordinate internal events for photo shoots and press opportunities.• Maintain consistency of online property descriptions and assist with social media sites for the hotel, restaurant, bar, and health club.• Assist in management of public relations firm promoting Aura restaurant and Tamo™ bar.• Supervise certificate of donation letter process, ensuring accurate documentation for finance department.• Created Journalist resumes to disseminate critical guest information to staff, resulting in over-the-top personalized service for key guests and exceptional reviews.• Suggested Boppy® pillows for pillow library and ride-along seats for kids on adult bicycles; resulted in “wowing” guests with distinctive service.• Exceeded occupancy goals and built revenues for hotel, restaurant, and bar through team collaboration in conception and marketing of special events designed to attract local groups, tenants, and tourists.

Office Coordinator & Intern Coordinator (Dec. 2003 – May 2005)“Knock First” Asst. Production Secretary (Jun. 2003 – Dec. 2003)•Supervised interns; organized crew during early morning release to set.•Maintained and updated contact database consisting of 3,000+ contacts. •Maintained script development database and all files pertaining to each script.•Oversaw and distributed legal materials to ABC Family to ensure compliance with federal, state, and industry regulations and laws.

Franklin Lakes, New Jersey, Us

•Prepared offer letters, tuition reimbursements & work verification letters. •Updated HR manuals, interviewed candidates, handled new hire orientation. •Handled and implemented employee insurance claims.

•Coordinated all transportation needs for crew and talent. •Created and implemented initial paperwork for new drivers. •Maintained and updated contact/vendor list for transportation office.

On-call banquet server for busy food and beverage department for the Seaport Hotel & Seaport World Trade Center Boston.

Master Of Science, Human Resource Management

Ba, Film

Diploma, General Education