Sofia Konstantinidou Email & Phone Number

Amsterdam Area, Netherlands

Athens,Greece

➢ Performed advanced and complex secretarial support and office management services to ensure smooth office operations.➢ Attended meetings during visits of Directors in Greece, took minutes, produced meeting itineraries and reports. ➢ Supported the MD in daily and specialised projects including travel arrangements, hotel bookings, professional presentations, agendas and calendars. ➢ Wrote and sent professional correspondence, thank you letters, and formal business letters in Greek and English to stakeholders, partners, and clients on behalf of the MD. ➢ Acted as the point of contact between the MD, clients, lawyers, partners, and internal department managers.✦ Special Projects ✦➢ Organised various training internal workshops and special corporate events with over 350 attendees (VIP & C-Level Directors); prepared mailing list, sent invitations, monitored RSVPs, made food arrangements. (350+attendees)➢ Managed multiple office moves with success

Athens,Greece

➢ Established the company’s file that included all corporate official documents (original loan files) in Amsterdam, cataloged and classified documents. ➢ Contributed to processing Human Resources matters including staff holiday registration in a special file.➢ Negotiated with Hotel Sales Managers to set annual corporate rate.➢ Directed twice the office move arrangements to a new building and organised all necessary procedures. Made special arrangements with the security officer to safeguard the company’s assets. ➢ Arrangedlease and insurance contracts for building, and apartments for expats working in Greece. ➢ Sourced office supplies and equipment; collaboratedwiththeITDepartmentforrepairsorforthepurchaseofnew office equipment ensuring technical specifications and standards are met. Provided troubleshooting when needed.➢ Investigated, gathered, analysed data for operations risk in Excel. ➢ Managed facilities and liaised with the building owner to negotiate and arrange technical matters. ➢ Managed all third-party relations and contracts, to include security officer services, cleaning services, IT leasing contracts, car leasing contract renewals and resolved insurance or automobile service issues. ✦ Special Projects ✦➢ Prepared the company’s Business Continuity Plan (BCP) to ensure smooth work flow and business operations during emergency situations. ➢ Created and renewed annually the company’s Business Operations Manual / Handbook to include internal procedures, job descriptions.➢ Safety & Security Officer

Athens,Greece

➢ Monitored all legal documents prepared by lawyers used for loan processing. Supported the loan application evaluation for audit requirements. ➢ Processed approved loan applications including communicating with high-worth clients, managed contracts after disbursement of funds, and maintained contact for potential contract updates / new loan applications. ➢ Registered and monitored client data with the use of SAP Systems, drawdowns; loan renewals, rollovers, funding, commitment fees, deposits, repayments and interests. ➢ Recharge legal evaluation invoices to the clients, filing biweekly pipeline list. ➢ Screened and responded to client correspondence.

Amsterdam Area, Netherlands

Piraeus,Greece

Master Language Classics

Diploma