Sofia C. Machuca, Mph Email & Phone Number

Los Angeles, CA, US

Administrative Assistant to clinical faculty at UCLA Health Department of Medicine - Infectious Disease division.

• Assist with new and ongoing research for best practices on environmental disaster preparation
• Design and development of training material for VEMEC stakeholders (Veteran Administration’s staff)

Torrance, California, US

• Supported top Executives
• Verification of expense reports, organized schedules
• Administrative support to VP of Sales, General Counsel and Sales Dept
• Built monthly and quarterly reports for several sales contracts and government programs ranging from thousands to multi-million-dollar projects
• Collaborated with accounts payable for timely payments to ensure compliance with government programs and sales contracts
• Managed procurement of housing for on-site field technicians, setup various vendors/utilities to maintain lodgings, and acted as main point of contact between all parties

Torrance, California, US

• Managed contractual documents: NDAs, subcontracts, and prime contracts
• Coordinated meetings and managed subcontractor onboarding to ensure contractual adherence
• Managed subcontractor purchase orders, invoices, and monitored project progress to ensure completion and process subcontractor payments
• Developed/coordinated relationships across different departments and with external customers to facilitate contract management and faster payments
• Prepared responses for audits

Torrance, California, US

• Generated monthly invoices for multiple multi-million-dollar E-Rate projects
• Tracked contract documents, change orders, completion, costs, margins, parts analysis to ensure complete and accurate billing
• Analyzed purchase orders, contract values and billings to ensure accountability
• Tracked accounts receivables and followed up on payment status
• Ensured accurate documentation submitted to government agencies for proper reimbursements to educational agencies
• Established processes with internal and external partners to expedite accounts receivable process

• Used Microsoft Excel and library management CRM software to review data
• Located, retrieved and arranged inventory based on call order
• Assisted with patron record management
• Served as a general resource to patrons

-Created and implemented a record management process for contracts-Responded to client and contractor inquiries -Provided translations for Spanish-speaking clients and contractors

-Created and implemented a record management process for contracts-Responded to client and contractor inquiries -Provided translations for Spanish-speaking clients and contractors

Master Of Public Health - Mph, Biostatistics & Epidemiology

Bachelor Of Business Administration, Finance