Sofia Reyna Email & Phone Number

• Assist Aircraft Rescue and Firefighting Coordinator at Fire Station #23• Assists in providing a variety of responsible duties and coordinating the administrative operations for Aviation/Fire Coordinator • Responsible for procurement of goods and services in a timely manner in accordance with city policy, contracts and awarded bid tabulations in SAP & SAePS • Merchandise and service receiving & invoicing• Specification writing for bid preparation • Assists in the preparation of the department budget and with monitoring and reviewing expenditures• Ensures compliance with current city and department rules and regulations• Identifies ways to reduce cost and fiscal inefficiencies • Assists in coordinating administrative personnel functions; assists in initiating personnel requisitions; monitors overtime and attendance records; assists in preparing and monitoring firefighter and Coordinator’s payroll• Participates in compiling and completing records for FAA annual inspections • Prepares public relations data and information letters for the public, tenants and vendors• Organize and maintain filing systems; maintain records related to specific areas of assignment• Respond to and resolve difficult and sensitive citizen inquiries and complaints • Monitors employees SIDA badge and AOA airfield licenses renewals

• Performs all time-management related functions, including those related to grants, internal orders, and uniformed personnel, for multiple departments or locations• Adheres to departmental and organizational scheduled deadlines for multiple payrolls• Acts as a liaison between the Payroll Section, Human Resources Department, City Departments and City employees on time management and payroll issues• Reviews and monitors, validates and enters time data, leave, attendance-related disciplinary actions, and other exceptions onto SAP time sheets as received from departments or transferred from COSA's time collection system• Maintains employees' work schedules in a timely and accurate manner. • Ensures compliance with policies and procedures and administrative directives related to time, attendance, leave and time clocks. • Provides attendance, leave balance, overtime, infraction and other reports as needed for management• Organizes and maintains paper and electronic filing systems for time/pay data• Trains and assists employees on procedures, methods, materials and tools used for time management and leave collection; enrolls employees on time collection devices. Serves as first line-of-support for time clocks and provides technical assistance• Assists with special projects as assigned

Bachelor Of Business Administration (B.B.A.), Business Administration And Management, General

Activities and Societies: The National Society of Leadership and Success

Bachelor Of Business Administration (B.B.A.), Business Administration And Management, General

Activities and Societies: The National Society of Leadership and Success