Sofia Yang Email & Phone Number

中国 上海市

Responsibilities: Support leader: Coordinate proactively leader’s meeting schedules and maintain good working relationships with internal/external key stakeholders (China, Malaysia, Europe, US) and their assistants. Responsible for leader’s T&E expense claims. Assist in the compilation of presentation materials and translate when required. Support team: Organize major events including LT meetings, team buildings, customer visits and training workshops. Fulfill daily operation work… Show more Responsibilities: Support leader: Coordinate proactively leader’s meeting schedules and maintain good working relationships with internal/external key stakeholders (China, Malaysia, Europe, US) and their assistants. Responsible for leader’s T&E expense claims. Assist in the compilation of presentation materials and translate when required. Support team: Organize major events including LT meetings, team buildings, customer visits and training workshops. Fulfill daily operation work including stationary purchase, facility management and travel arrangements. Take meeting minutes and follow up action items when required. Act as contact window to communicate with other functions (Procurement, Finance, Legal, Admin) for IT related topics. Work closely with HR in recruiting, staffing process and onboarding new hires. Work closely with PMO in supporting strategic IT projects operation and ensuring local portfolio governance practices in line with global guidelines. Regularly update team drive and website. Submit purchase request, track PO status, check invoice, confirm GR. Request legal chop for documents when necessary. Engage in contracting and procurement process to facilitate quality control and timely delivery. Assist in cost tracking for team budget forecast and allocation. Maintain project deliverable templates and communications. Manage vendor accounts in terms of services and workers (IT consultancy, HRO, travel agency). Maintain project related dossier to support corporate audit. Show less

Shanghai, China

Responsibilities:  Support leader in calendar management and travel logistics. Translation and interpretation during meetings and programs. Event & Project Management: Plan, execute and post-process in-house and offsite activities related to culture, science and education (webinars, conferences, workshops, etc.), including logistics, budgeting, and editing of reports and blogs.  Networking: Cultivate and develop a network of partners by attending relevant events and conferences… Show more Responsibilities:  Support leader in calendar management and travel logistics. Translation and interpretation during meetings and programs. Event & Project Management: Plan, execute and post-process in-house and offsite activities related to culture, science and education (webinars, conferences, workshops, etc.), including logistics, budgeting, and editing of reports and blogs.  Networking: Cultivate and develop a network of partners by attending relevant events and conferences. Liaise with local government, private and cultural organizations to engage them in event organization and promotion. Liaise with other Consular posts in Shanghai. General Communications: Engage in marketing and communication tasks related to projects and activities, from copywriting, translation, to outsourcing vendors. Help maintain and grow database of contacts for the Consulate: invitations, newsletters and announcements. Content Creation: Contribute to events and delegation visits by assisting in photography, videos and interviews in partnership with external suppliers. Maintain a library of high-quality copies and digital assets for year-end report.  Web Media: Implement a solid and coherent communications strategy and ensure a positive presence of Consulate in eastern China across various social media channels (Website, Newsletter, Wechat, Weibo). Show less

Fuzhou, Fujian Province

The Center, as a state owned company, was set up in 1991 dedicated to providing visa application, document legalization, human resources as well as translation service for both local and foreign entities. Our team undertakes and organizes international conferences in Fujian by providing multi language interpretation and logistics support.Responsibilities:  Support foreign delegation offline visits (official meeting, training, trade fair, etc.) in Fujian by making logistics… Show more The Center, as a state owned company, was set up in 1991 dedicated to providing visa application, document legalization, human resources as well as translation service for both local and foreign entities. Our team undertakes and organizes international conferences in Fujian by providing multi language interpretation and logistics support.Responsibilities:  Support foreign delegation offline visits (official meeting, training, trade fair, etc.) in Fujian by making logistics arrangements in partnership with Foreign Affairs Offices across the province and external vendors. Define meeting agenda, allocate budget, fetch quotation, execute offsite event, and assist in payment process upon invoice. Responsible for general communication and drafting reports.  Translate and interpret during events. Assist in department hiring process. Other admin and operational tasks assigned by department. Show less