A Aziz S. Email & Phone Number

Key Responsibilities:Collaborate in the timely processing of billing and accounts receivables.Monitor and direct incoming mail and prepare outgoing mail.Prepare detailed documents and reports in adherence to administrative processes.Work closely with others to accomplish timely invoicing and accounts receivables.Maintain databases and contact lists to keep important contact information accurate and up-to-date.Monitor and order office supplies to keep the office stocked with resources necessary for smooth functioning.Create and maintain detailed records of office expenses to accurately predict future budget requirements.Maintain office calendars to track important dates and deadlines.Answer phone calls and respond to inquiries from customers, vendors, and other external contacts.Develop and implement organizational systems to streamline daily operations.Manage and maintain electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.Greet visitors with professionalism and enthusiasm to provide support and direct guests to the appropriate department.Monitor front areas so that questions can be promptly addressed.Delegate tasks to contractors or maintenance teams to organize and improve office efficiency.

Malaysia

Key Responsibilities:Ensure smooth and efficient organization operations.Manage company visitations both locally and internationally.Coordinate with the Facility team to manage general housekeeping activities.Facilitate effective communication and decision-making at the executive level.Provide high-level administrative support to executives and managers across departments.Manage courier activities with internal receiving teams and/or external service providers.Coordinate with the HR team to manage general administrative activities such as induction programs, training, and employee claims.Manage office supplies and general purchases through the Oracle system.Manage travel activities, ensuring compliance with ResMed’s travel policy.Coordinate with Finance to manage purchasing and reimbursements such as purchase requisitions, submission of delivery orders, closure of purchase orders, and claims.

Johore, Malaysia

Monitor and ensure compliance with Customs requirements.Collaborate with customers on payment-related matters.Facilitate communication with internal and external contractors.Ensure smooth processing of receipts and payments in the system.Assist in contract preparation and tendering for new projects.Generate purchase orders as needed through Fusion.Update monthly budget summaries for the Finance department.Proficient in managing databases and reporting software.Efficiently coordinate and manage resources.Responsible for budget management and expenditure control within the department.Manage inventory transactions in the Ultimo systemArrange FTA certificates for importing goods from APAC vendors.Oversee yearly safekeeping and scrap disposal tasks, including applications and physical disposal.Prepare customs declaration forms (C1, C2, C8, and Temporary Import).Assist in monthly and annual budget preparation for OPEX and CAPEX.Process expense requests submitted by Maintenance Department employees.Collaborate with internal agents to ensure the release of materials before delivery to the Terminal.Perform various administrative tasks to support smooth maintenance operations.Provide assistance to the Maintenance Department and the company as needed.Communicate with Customs Officers regarding Customs Duty and approval-related issues.Verify Customs declarations upon goods arrival and reconcile with Station Customs (FZ).Handle all documentation with Forwarder for proper movement into FZ (LOA, NOA, etc.).Conduct monthly stock take with the Finance Department to ensure accurate item tally and cost as per the system.Respond promptly and appropriately under various circumstances, providing information, advice, and guidance in a timely and efficient manner.Collaborate across departments, including Engineering, Human Resources, Proposal and Business Development, Procurement, Finance, Material, and Facilities.