Sofía Quinteros Gvay Email & Phone Number

Buenos Aires Province, Argentina

Argentina

City Of Buenos Aires, Buenos Aires Province, Argentina

Carry out the management of logistics projects from the beginning (start up), during and until the completion of the study. Define strategies, manage resources, form work teams and design procedures, ensuring the good performance of the study throughout the region and complying with quality standards and customer service.Functions and Responsibilities: • Advise Clients (internal and external) on the Logistics of Clinical Research in the Region, interpreting their requirements and providing the best solution applicable to their needs. • Understand and know the logistics service capabilities in the region and the development of each service to transmit and propose them in the service proposals to customers. Be informed of all updates in services • Carry out logistics project management activities for studies that involve low, medium or high involvement and complexity. Propose strategies, solve problematic situations and provide solutions. • To function as the primary contact with the Sponsor / Client to ensure correct communication, streamline the flow of activities and comply in a timely manner with the requirements of the project. • Identify project needs, according to their deadlines, implement client requirements and manage priorities and daily workload. • Prepare and / or review the Work Instruction at the beginning (start up) of the projects. • Monitor and control the services offered to the client according to what is established for each project. Verify that inventory reports, shipment tracking, general tasks, performance metrics, are provided to the Sponsor as required.

• Guide and provide support to the Logistic Project Coordinators in daily activities. Collaborate in the optimization and improvement of the Sector's processes.• Coordinate the receptions and shipments of medicines / materials in order to have an adequate control of the material that enters the Warehouse, verify its documentation and confirm its arrival to the client.• Process medication / supply orders to medical centers and request acknowledgments of receipt in order to comply with established requirements.• Collaborate and provide advice in the Start up process of new projects.• Carry out inventory control to control the entry and exit of supplies and have records throughout the supply chain.• Carry out the return processes, coordinating with the medical centers the shipment of medicines / supplies and the verification of the corresponding documentation.• Control the storage system: expired or near-expired medicines, storage capacity, calculations of storage spaces for billing, correct identification of medicines / supplies in warehouse areas.• Generate the Set-up of the projects: create folders, forms and forms necessary for the registration and documentation of the information of each study.• Prepare reports for clients informing the status of each project, inventories, distribution, notifications of drugs that are about to expire or expire, shipments or returns.• Contribute to foreign trade activities related to export and import products.• Provide advice to medical centers on shipments of medication / supplies, whether in storage conditions, handling of temperature sensors, receipt procedure and documentation of the project.• Detect and report deviations and non-conformities in the coordination of projects.• Carry out all activities efficiently and safely.• Other tasks may be required in order to meet business requirements.

•Provide assistance to the Project Coordination / Logistic Operations sector • File all documentation related to receptions, shipments, returns and other processes, whether in paper and / or electronic format.• Collaborate in the stock control analysis of internal office supplies• Assist in the process of generating orders for medication / supplies to medical centers and request acknowledgments of receipt in order to comply with the established requirements.• Assist in the coordination of shipments of medicines / materials to medical centers• Maintain updated spreadsheets related to shipping orders to the centers and other documents used in the sector.• Intervene in the return processes, coordinating with the medical centers / Courier the withdrawal of medicines / supplies and the verification of the corresponding documentation.• Generate the administrative Set-up of the projects: create folders, forms and forms necessary for the registration and documentation of the information of each study.• Collaborate in the preparation of Reports / Metrics for clients• Collaborate in the information and advice to the medical centers about how to proceed before the shipment of medicines / supplies, either in the storage conditions, handling of temperature sensors, procedure of acknowledgments of receipt and documentation of the project.• Detect and report deviations and non-conformities in the coordination of projects.• Carry out all activities efficiently and safely.• Other tasks may be required in order to meet business requirement•Support to the finance division regarding to invoicing, storage and inventory

Argentina

Managment of administrative task such as:Issuance of commercial invoices by Tango GestiónVerify the payment to suppliers (contractors), according their monthly activitiesManagment of insurances of outsourced employeesBilling and colection managmentControl of administrative files of employees on the payroll and outsourcedPurchase of goods and services

Av. Belgrano 225 8ª A

The responsabilities in this role were:Issuance of commercial invoices by Tango GestionPayment to supplier and issuance of checksBank reconciliationsControl petty cash flowMonitoring the dossiers of the import/export activities

Av.Corrientes 1965

This role was focus on the captation of potential customer, interested in different courses offerd by the institute. The daily activities were:Telephone counseling to potential clients and administrative assistance to enrolled studentsControl Petty cash flow and income collection