Participate in month-end and year-end closeReconcile subledgers to general ledgerAnalyze, prepare and review account reconciliationsAssist in preparation of budgets and forecastsPrepare all state mandated reports (sales tax, payroll tax, workers comp)Ensures compliance with local, state, and federal government requirements.Performs other related duties as necessary or assigned.

Responsible for all facets of the day-to-day accounts payable and various accounts receivable functions, acting as a consultant to each Project Manager.•Prepare billings to owners, process all overhead invoices and job invoices throughout the month. •Work daily with the vendors and subcontractors on issues ranging from billing and payments to insurance and lien waivers. •Work on a variety of miscellaneous issues delegated from the controller. •Respond to requests for information and analysis from Project Managers on various accounting and subcontractor issues.

• Prepare monthly owner billings of several projects, for both lump sum projects and cost plus projects. Including large retail projects upwards of $60 million, single tenant projects of up to $16 million, and special remodel projects.• Review change orders and cost allocations to be sure they match up to the Cost Reports for each job.

• Process contract payments for subcontractors and miscellaneous vendors including tracking of compliance items reconciling statements. Work closely with Project Managers and subcontractors to ensure timely bill processing for all projects, including Early Payment Program subcontractors.• Maintain corporate and divisional accounts including reconciliation, analysis, and payments.• Prepare check batches of all AP to be overnighted to the corporate office twice weekly.

Manage the Grants Funds and Budgets under multiple funding sources and streams.• Provided fiscal support to Federal and State Grant receivers and funding agencies for 12 separate federal grants.• Prepared quarterly expense reports for each grant to be submitted to the correct funding agency. These included detail of allocations of funds spent, as well as projections for future spending.• Reviewed reimbursement requirements for each funding agency prior to preparing monthly billings.• Reconciled several General Ledger accounts within each grant.• Review requests for payment. • Reviewed each grant, semi-annually, making sure spending was within the parameters of the grant as well as within the budget of the grant.• Entered all AP for the Transportation Dept.

•Enter all new vendors into the system, making sure a W-9 is filed in our system for 1099 purposes.•Enter all AP for the agency (100+/week), including doing a 3-way match for the invoices that require a PO.•Process check run of up to 180 checks a week ranging from $200K to $2M total.•Review and balance Excel and Electronic files from the Denton Workforce office biweekly. Prepare the file for electronic payments as well as manual checks. Check run can be up to 1500 totaling up to $2M with up to 20-30 of those being manual checks. These funds are for childcare facilities that receive checks from the state for children that qualify for state assistance.•Member of the department Fun Committee. Meet monthly and organize events to help everyone to socialize and boost morale. In charge of birthdays, which includes tracking all birthdays for department, getting a card signed, and decorating on each person’s birthday.

•Process all expense reports daily. Enter and post approximately 30-40 per week. Cut expense checks weekly via EFT transfer.•Enter purchasing card reports. •Review all travel expense and purchasing card reports biweekly for any taxable meals. •Process check run of up to 130 checks a week ranging from $600K to $2M total.•Review and balance Excel and Electronic files from the Denton Workforce office biweekly. Prepare the file for electronic payments as well as manual checks. Check run can be up to 1500 totaling up to $1.5M with up to 20 of those being manual checks. These funds are for childcare facilities that receive checks from the state for children that qualify for state assistance. •Prepare checks to be scanned in to the system.•Backup additional AP person as needed. This includes entering all AP for the agency, including doing a 3-way match for the invoices that require a PO. •Enter approximately 10-15 billing requests daily, both internal and external. Print and mail all external bills. •Enter all new customers into the system and send W-9 with the first invoice.•Enter Applications for TLC daily. Help the Aging Department with TLC applications by entering them into the system and Excel, which is used to keep track of the budget.•Enter journal entries monthly as well as the GIS reports for the previous month. Send information to accounting to approve before posting and filing. •Backup for the administrative assistant as needed. This includes opening and distributing the mail, phone calls, preparing conference rooms for scheduled meetings, refilling supplies in the break rooms, making orders for office and kitchen supplies.•Member of the department Fun Committee. Meet monthly and organize events to help everyone to socialize and boost morale. In charge of birthdays, which includes tracking all birthdays for department, getting a card signed, and decorating on each person’s birthday.

 Reviewed documentation utilizing basic knowledge of mainframe and PC applications that require basic to intermediate computer skills. Reviewed documents for completeness and adherence to prescribed policies and procedures. Traced transactions to determine source of discrepancies, detect errors and correct accordingly. Ensured payments are being made in a timely manner by working with the vendors in researching and correcting errors in EDI transmission thus building customer relations and resulting in increased profit margin through on-time payments discounts. Completed the EDI set up process for vendors resulting in more cost and time effective transactions.

 Oversaw and performed all office procedures including: AP/AR, invoicing, scheduling, and ordering materials for a small family owned upholstery business. Organized technicians’ daily work. Created a more efficient scheduling system designed to ensure jobs are completed by promised delivery date, improved customer relations and satisfaction, and increased profits by eliminating discounts offered for missed completion dates. Developed and implemented a procedure for the technicians to order materials required for each job, making the technicians take ownership and responsibility of the assigned job, eliminating any misunderstanding of materials ordered/not ordered which might cause a delay in the completion of a job.