Contract administration, supporting Project teams to ensure contractual and commercial issues are dealt with in a timely mannerManaging the change control processValuation of works, collation of engineer hours, submitting applications in a timely mannerUpdating resource schedule with hours to completion in line with Supplemental Agreement and programme, review with Project managers and submitting to Main Contractor.Comparing budget with actual hours worked and calculating cost… Show more Contract administration, supporting Project teams to ensure contractual and commercial issues are dealt with in a timely mannerManaging the change control processValuation of works, collation of engineer hours, submitting applications in a timely mannerUpdating resource schedule with hours to completion in line with Supplemental Agreement and programme, review with Project managers and submitting to Main Contractor.Comparing budget with actual hours worked and calculating cost to completion.Calculation of WIP, chasing income and maximising cashflowIdentifying cost saving opportunities when engaging Subcontractors, ensuring proper Subcontractor procurement process is followedAssisting with drafting Subcontracts for approval and issuing approved Subcontracts to Subcontractors with supporting documentsAttend Contract Account reviews to review Project cost versus value as well as risk registers Show less

Manage the chargeable works process for the Department for Environment, Food and Rural Affairs -15 year facilities management & maintenance contract for £50 million.Manage the chargeable works process for the Affiliates Cluster -5 year facilities management & maintenance contract for £9 million which includes total FM works at Downing Street and Cabinet Office.Management of the Contract Variation (CV) processesResponsible for maintaining the CV tracker and issuing to… Show more Manage the chargeable works process for the Department for Environment, Food and Rural Affairs -15 year facilities management & maintenance contract for £50 million.Manage the chargeable works process for the Affiliates Cluster -5 year facilities management & maintenance contract for £9 million which includes total FM works at Downing Street and Cabinet Office.Management of the Contract Variation (CV) processesResponsible for maintaining the CV tracker and issuing to clientAssist in the pricing of contract variations for core contract and contract changesMaintaining the Building Services Matrix and associated pricing modelProviding contract management support and commercial support to the Contract team including Contract interpretation and advice on what should form part of cost, what is in or out of scopeIdentifying opportunities that add value and generate margin enhancement for the contractEnsuring that all costs associated with additional works are tracked and reconciled and that WIP is maintained at minimum appropriate levelPreparing invoice back up data for variable cost activities. Collating activity data from timesheets and applying appropriate schedule rates.Providing all necessary reports and information required by commercial and finance teams to ensure accurate financial reporting.Maintaining supplier cost reconciliations, analysing total supplier spend and spend on SME’sAssist in the pricing of new business and the mobilisation of new contractsEnsuring that the commercial position of Interserve is protected at all times in relation to contract variations and additional works. Show less

Process and batch UK and foreign currency subcontractor invoices (80-100 per day) for works done on the FCO contract including embassies in 15 countries in Europe.Manage invoice and purchase order queries from suppliers in the UK and abroad.Run weekly purchase order report and ensure purchase orders and invoices have been correctly coded and authorised by relevant departments.Check supplier invoice values against purchase order values & resolve differences.Review and resolution… Show more Process and batch UK and foreign currency subcontractor invoices (80-100 per day) for works done on the FCO contract including embassies in 15 countries in Europe.Manage invoice and purchase order queries from suppliers in the UK and abroad.Run weekly purchase order report and ensure purchase orders and invoices have been correctly coded and authorised by relevant departments.Check supplier invoice values against purchase order values & resolve differences.Review and resolution of supplier invoices held for query.Reconcile supplier statements and follow-up outstanding invoices.Creation of new Supplier Accounts (approximately 5 a day), in line with internal central procurement processes.Support compliance training for staff across Europe and general support in use of the Vendor Accreditation Management System (VAMS)Supporting in annual budgeting and quarterly forecast of fixed fee, reactive and variable costs.Raise all purchase orders for central costs, annual fixed fee planned maintenance works, and ad hoc purchase orders.Providing system training for new starters. Show less

Checking timesheets and invoices received from operatives and suppliers. Resolving queries from internal customers (staff, resident liaison officers, supervisors) and external customers (sub-contractors, suppliers, tenants and residents)Reconciling supplier statements with their individual accounts in the ledger.Carrying out weekly and monthly bank reconciliation.Reconciling direct debits and standing orders: Matching invoices against direct debitsSetting up new suppliers… Show more Checking timesheets and invoices received from operatives and suppliers. Resolving queries from internal customers (staff, resident liaison officers, supervisors) and external customers (sub-contractors, suppliers, tenants and residents)Reconciling supplier statements with their individual accounts in the ledger.Carrying out weekly and monthly bank reconciliation.Reconciling direct debits and standing orders: Matching invoices against direct debitsSetting up new suppliers. Maintaining an up-to-date list of authorised signatories.Ensuring that all invoices and expense claims are received from authorising departments in time to be processed in line with agreed supplier payment terms.Posting authorised invoices, postage and petty cash payment journals to financial systemProcessing supplier payments including generating weekly bacs payment run.Processing CHAPS (same day payments) as required, cheque payments, utilities as well as staff expense claims.Generating and filing payment confirmation report, creditors' report and audit trails. Show less

Reviewing invoices, reconciling purchase orders and uploading promptly to Sun accounts.Ensuring that supplier payments are timetabled in line with agreed terms.Processing supplier/creditor payments, generating weekly BACS payment run.Issuing petty cash and updating spreadsheet.Super user and point of contact for all training in the use of new invoice processing system, IPOS which was introduced a month after I joined the company.Processing of postage and petty cash payment… Show more Reviewing invoices, reconciling purchase orders and uploading promptly to Sun accounts.Ensuring that supplier payments are timetabled in line with agreed terms.Processing supplier/creditor payments, generating weekly BACS payment run.Issuing petty cash and updating spreadsheet.Super user and point of contact for all training in the use of new invoice processing system, IPOS which was introduced a month after I joined the company.Processing of postage and petty cash payment journals to Sun accounts. Regular filing of creditor reports.Processing cheque payments, bank transfers and utilities as well as staff expense claims.Ensuring that all month end reconciliations and schedules are produced on time.Regular review of purchase ledger procedures in order to highlight changes and update procedures accordingly.Banking cash and cheques received from tenants and London boroughs twice a week. Show less