Our HR Onboarding Officer responsibilities include processing employment documents, ensuring onboarding compliance (with respect to labor laws and new hire requirements of our clients), and ensuring our hires experience a smooth onboarding to their new roles.As a core member of Tangspac’s HR Team, your key responsibilities would include:Acting as a consultant to new employeesNavigating client Applicant Tracking Systems (ATS) to input candidate information and ensure… Show more Our HR Onboarding Officer responsibilities include processing employment documents, ensuring onboarding compliance (with respect to labor laws and new hire requirements of our clients), and ensuring our hires experience a smooth onboarding to their new roles.As a core member of Tangspac’s HR Team, your key responsibilities would include:Acting as a consultant to new employeesNavigating client Applicant Tracking Systems (ATS) to input candidate information and ensure everything captured is accurateHandling full candidate onboarding process. I.e. vetting letter of employments, reviewing all contractor onboarding documentation, applying correct bill/pay rates and contract start/end dates, ensuring all Engagement/Work Order documentation is in order, briefing new hires on minimum training & probation criteria, background checks, etc.Ensuring compliance with all our client’s onboarding proceduresCommunicate with new hires before their start date to provide necessary information (e.g. work schedules and contract details)Inducting new hires, and attending to queries from employees and clients regarding payroll, invoicing, benefits, or general HR mattersLiaise with internal teams to create personnel files for new employeesFacilitating contract renewals on behalf of our recruitment desksAssisting with day-to-day HR administration functions including maintenance of employee data and leave recordsProcess employment paperworkCreating and updating our employee handbookMedical Insurance ManagementAdminister work pass applications, renewal and cancellationAny other administrations as may be assigned from time to time Show less

Key Deliverables:• Supporting HR Shared Services for Client Singapore Post Limited• Supporting headcount of more than 5000+ employees at client site• Responsible for preparation and dissemination of different types of contracts / offer letters for new hires and existing employees for Singapore Post limited and their subsidiaries. (Example, new hire offer letters, entity transfer letters, contractor conversion letters, termination letters, promotion letters, contract renewal letters,… Show more Key Deliverables:• Supporting HR Shared Services for Client Singapore Post Limited• Supporting headcount of more than 5000+ employees at client site• Responsible for preparation and dissemination of different types of contracts / offer letters for new hires and existing employees for Singapore Post limited and their subsidiaries. (Example, new hire offer letters, entity transfer letters, contractor conversion letters, termination letters, promotion letters, contract renewal letters, adhoc letters etc.• Responsible for onboarding of new hires in the HRIS PeopleSoft System• Timely update of employee information and data entry in the PeopleSoft system (Example, new hire update, work permit update, retirement update, contract renewal update, termination update)• Creating and Maintaining P-Files in HRIS PeopleSoft System• Verification and checking of work• Managing expectations of the client and internal stakeholders (Payroll / Benefits etc)• Liaising with employees on different HR queries via Summit Ticketing Tool• Resolving and troubleshooting HR onboarding issues within stipulated SLA• Managing high volume tickets via Summit Ticketing Tool• Prepare various reports based on user request (Example, termination report, employee summary report etc.) using V-lookup• Managing team of 3 in Employee Data Management team, trouble-shooting and managing escalations• Supporting benefits team as and when required in insurance claims and Singtel lines.• Liaising and assisting with person in charge for work permit matters Show less

Key Deliverables:• Responsible for generation and dissemination of contracts and offer letters for hires in the entire APAC region such as new hires, internal transfer, contractor conversion etc.• Responsible for onboarding of hires in the entire APAC region. • Creating and Maintaining P-Files in Workday.• Managing internal stakeholder (Recruiters) expectations.• Liaising with hires on different queries.• Resolving and troubleshooting HR onboarding issues.• Managing… Show more Key Deliverables:• Responsible for generation and dissemination of contracts and offer letters for hires in the entire APAC region such as new hires, internal transfer, contractor conversion etc.• Responsible for onboarding of hires in the entire APAC region. • Creating and Maintaining P-Files in Workday.• Managing internal stakeholder (Recruiters) expectations.• Liaising with hires on different queries.• Resolving and troubleshooting HR onboarding issues.• Managing tickets via Jira (Creating Employment Verification Letter / PR application Letter etc.)• Familiar with using Workday / other softwares (DocuSign / Exari / recruiting tool etc.)• Dealing with high volume of hires. Show less

Key Deliverables: HR Tasks:• Provide full HR administrative support• EP online - EP, S Pass, LOC applications / issuance / cancellation etc. • Update MOM website with regard to insurance / change in company details / change in administrators / change in employee personal details etc.• Draft & Prepare letters for employees – Appointment letters / Visa application Letters / Employment Letters• Maintain P- files of employees• Maintain employee leave records and apply… Show more Key Deliverables: HR Tasks:• Provide full HR administrative support• EP online - EP, S Pass, LOC applications / issuance / cancellation etc. • Update MOM website with regard to insurance / change in company details / change in administrators / change in employee personal details etc.• Draft & Prepare letters for employees – Appointment letters / Visa application Letters / Employment Letters• Maintain P- files of employees• Maintain employee leave records and apply for Government Paid Maternity leave and Child Care leave• Conduct external and internal training sessions and maintain training file / Register employees for training and courses• Conduct induction for new employees and exit clearance for left employees• IR21 clearance for leaving employees (Familiar)• Coordinating and organizing company events for employees (as and when required)• Payroll support (only 10 -20%) Admin Tasks:• Supervisory Role - Responsible for Supervising 3 head counts in the admin department, Trouble-shooting and Decision making• To order water, pantry supplies, stationary• Manage couriers and snail mails• Liaison with different vendors and renewal of contracts / negotiations – Singtel, Polar, Nexwave, Servtouch, Crown, Insurance, IT vendor etc.• Liaison with Suntec Management – Season Parking, Rental, License Agreement• Manage AIA insurance – Benefits, claims submission and processing• Follow-up with Starhub on mobile renewals re-contracts etc.• Visa applications / Hotel bookings / flight bookings etc.• Manage Corporate membership and subscriptions• General administrative and clerical support (filing, correspondence, data entry, record maintenance etc.)• Other adhoc duties as and when assigned by the HR Manager / MD PA Tasks• Scheduling Meetings for MD as and when required• Keeping track of his insurance renewals and re-contract• Managing his contact database and filing his records• Other adhoc projects as and when assigned Show less

HR tasks / Admin Tasks / PA tasks

Key Deliverables: Supervisory Role - Responsible for Supervising 2 head counts in the admin department, Trouble-shooting and Decision making Responsible for administrative work of outdoor education camps for schools Responsible for generation of Purchase Orders for food, transport, insurance, venue bookings etc. Processing of insurance claims for students whenever necessary Liaising with vendors on a regular basis to trouble-shoot issues and to ensure proper functioning… Show more Key Deliverables: Supervisory Role - Responsible for Supervising 2 head counts in the admin department, Trouble-shooting and Decision making Responsible for administrative work of outdoor education camps for schools Responsible for generation of Purchase Orders for food, transport, insurance, venue bookings etc. Processing of insurance claims for students whenever necessary Liaising with vendors on a regular basis to trouble-shoot issues and to ensure proper functioning of the camps Preparation of reports and processing of claim forms for the associates Managing outsourcing of tabulations and feedback analysis Responsible for printing of training materials Stock check for the procurement items related to camps Working on short term projects such as application of Productivity and Innovation Grant for the organization by liaising with IRAS/Auditors/Tax agents Responsible for Personal Data Protection Policy in the office Managing SOP and documentation As an advisor in the Workplace Health Promotion Grant Committee Coordination and documentation of the ISO work for the respective business unit Act as an internal lead auditor in the organization with respect to ISO internal audit Responsible for office reception duties like attending phone calls and attending to visitors, Issue of stationary to office staff; ordering of name cards for the staff Other adhoc duties as and when assigned by the MD Show less

Teaching Business Modules to Diploma Students.

-Liasing with people of different industries for admission in executive MBA-Maintaining Databases and enquiries-Telemarketing-participating in different programs for brand awareness-Organizing open houses/sessions for enquiries-Guiding participants with admission process-branding and marketing of the course via different means

Key Deliverables: Trained Zoology and Biotechnology modules to B. Sc students Planned and conducted practical experiments on various topics like centrifugation, protein electrophoresis, chromatography, spectrophotometer etc. Handled Departmental work (monthly report submission, stock checking, maintaining daily work diary) and other Administrative work (Evaluation of teachers, organizing seminars and quizzes, exam invigilation) Projected as a host in the department… Show more Key Deliverables: Trained Zoology and Biotechnology modules to B. Sc students Planned and conducted practical experiments on various topics like centrifugation, protein electrophoresis, chromatography, spectrophotometer etc. Handled Departmental work (monthly report submission, stock checking, maintaining daily work diary) and other Administrative work (Evaluation of teachers, organizing seminars and quizzes, exam invigilation) Projected as a host in the department during NAAC inspection in the college Principal assigned a special confidential work on evaluation of teachers Engaged on a special project and attended seminar in Pune representing the entire college Show less

Responsible for admission related work like candidate joining formalities, attendance management, maintaining student files, student relations, student leave etc. Efficiently managed other administrative work like monthly report submission to the manager, department stock checking etc. Handled phone and walk-in enquiries and updating database