Sona W. Email & Phone Number

Los Angeles, Ca, Us

Tampa, Florida, Us

Direct report to CEOSupporting Dr’s, Director and Managers for multiple businesses Managing information dissemination and operations organization Procurement of medical, office supplies and equipmentOversee relocation of administrative offices and personnel

• Set up new project portal access, secure COI, and maintain State and County compliance. • Enter estimates, invoices, and progressive invoicing for percentages of work completed, and change orders into QuickBooks.• Responded to requests for information, providing detailed updates to shareholders on account statuses. .• Ensure office move went smoothly, negotiated with vendors, securing bids and scheduling services.• Analyzed accounts, notified customers of past-due balances, and initiated collections.

• Project Manager for the renovation of the newly acquired facility. Prepared Project Implantation Plan.• Researched vendors, coordinated walk-throughs, communicated plans for renovation• Secured bids, negotiated costs and prepared budget for approval• Created Gantt Chart for vendors' and contractors' work schedule• Maintained CAPEX, tracking expenditures and staying under budget.• Provided weekly updates on the progress of multiple projects• Monitored office expenditures, adhering to regulations and processing invoices• Implemented facility upgrades to improve client experience• Oversee improvements in functionality and aesthetics of the facility• Point of contact for maintenance requests, scheduling repairs and providing technical support• Maintained inventory of Marketing materials and office supplies• Partnered in maintaining Compliance for all facilities.• Ensured insurance claims documentation is properly submitted• Directed in-bound service requests, determined and manages priorities• Collaborated with all departments to ensure overall operational goals are achieved

• Supervised day to day operations in multiple locations• Implemented Tesla's policies and operating procedures to standardize operational efficiencies• Oversee, ergo installation, employee relocation, general repairs, mechanical, electrical, plumbing, HVAC• Maintained facilities operational functionality for fire suppression, fire & safety, alarm monitoring• Spearheaded merger integrations for systems, programs and asset consolidation• Coordinated with key stakeholders' plan for implementing new policies, meeting all deadlines• Identify gaps in departmental needs and streamlining processes to reach operational goals• Oversee facilities vendors, sub-contractors and service providers• Coordinated preventative maintenance and calibrations for equipment• Optimized office space, supplies, equipment and budget• Safety captain, responsible for accident investigation and incident reporting• Organized server room, removing assets from inventory and e-wasting• Assisted with quarter end push, prepping vehicles for delivery• Implemented Covid-19 prevention measures• Project Manager for renovation, repairs, moves and events

• Partnered in the development of marketing plan• Oversee production of marketing materials• Identify potential client base, following up on leads and establish communications• Presented product information to executives• Present target market analysis to venture capitalist for approval• Coordinated meeting logistics, synthesizing multiple meeting locations and schedules• Supervised marketing budget and measured ROI for marketing• Directed Earth Day promotional event

Chuo-Ku , Tokyo, Jp

• Project Manager for 72,000 square ft. facility renovation• Executed plan to move newly acquired business and three operations into one facility• Directed building space allocation moves (macs), layouts, and facilities expansions• Decommissioned offices, relocating equipment and furniture• Worked cross-functionally with executives to plan departmental growth and space management• Develop strong relationships with key partners internal & external to ensure the timely completion of projects• Oversee game testing expansion for Quality Assurance (QA) department• Maintained department budget• Oversee submission for authorization and payment requests to Japan for approval• Initiated procurement for development tools, I.T., server room and office equipment• Implemented new asset management system (AMS) and equipment consolidation• Spearheaded Tenant Improvement (TI) expenditure and submission for reimbursement• Researched and negotiated contracts with vendors, contractors and service providers• Revised procedures and training manuals to improve efficiency• On-boarded new employees, providing relocation assistance and rentals guidance• Maintained OSHA compliance standards ensuring a safe working environment• Established strategic partnerships in all departments• Team leadership: trained, mentored facilities staff, conducted yearly reviewsI gained knowledge in time management, prioritization, improving productivity and adjusting to changing priorities. This position allowed me to identify solutions to problems and make recommendations for improving organizational efficiency.

• Coordinated and prioritized daily activities for V.P.• Executed administrative task crucial to efficient studio operations• Created and maintained distribution system for financial reports• Facilitated international Video conference meetings, AV preparations• Worked cross-functionally with all departments for continuity• Project Management for department• Received a Star awardWorking in a fast paced environment for the Vice President over Sony's Studio Operations, is where I gained valuable insight into the intricacies of studio and production finance.

• Reported to Festival Director• Scouted locations, secured permits, certificates and insurance for events• Organized event logistics coordinated events for maximum exposure• Directed activities, managed timelines and venue capacities to optimize budget• Coordinated press and air times to coincide with premier carpet walk and screenings• Researched new film releases and solicited producers to hold screenings at festival• Handled invitations for studio programing executives• Coordinated marketing projects, program design, posters, t-shirts and caps• Supervised multiple locations simultaneouslyThis position allowed me the opportunity to work abroad with a diverse group of people from around the world. Refining my communication skills and developed my ability to successfully manage large scale events in multiple locations.

• Supervised office operations, staff and facility maintenance• Organized over 10,000 film submissions for festival consideration screening• Coordinated circulation of films to festival programmers and creative advisors• Scheduled creative advisor screenings for festival selection• Developed and implemented Internship program reducing staffing costs• Managed event logistics for live televised feed during the festival• Coordinated internal resources, vendors and third parties for execution of projects• Produced events, press junkets and scheduled screenings • Presented Sundance program information to entertainment affiliates, Woman in Film and IFC