Manage facilities budget and liaising with all suppliers, continually optimising contracts and validating invoices.Act as meet and greet.Assist with onboarding new starters.Assist with travel arrangements on travel platform.Manage office secure entry system.Address and resolve requests/issues raised by staff members promptly and efficiently.Coordinate meeting room bookings and organise board/retreat/leadership training lunches.Liaise extensively with IT support and… Show more Manage facilities budget and liaising with all suppliers, continually optimising contracts and validating invoices.Act as meet and greet.Assist with onboarding new starters.Assist with travel arrangements on travel platform.Manage office secure entry system.Address and resolve requests/issues raised by staff members promptly and efficiently.Coordinate meeting room bookings and organise board/retreat/leadership training lunches.Liaise extensively with IT support and external suppliers for equipment maintenance and distribution.Organise/facilitate events internally and externallyMaintain compliance with Fire Risk Assessment, Emergency Light Testing, PAT Testing, Fire Extinguisher Testing, First Aid Show less

Meet and greet HNW clients.Assist with general duties company wide.Maintain and review supplier contractsFacilities management including obtaining quotes for works and supervision of work.Organise and liaise with electricians for lighting issues, EICR compliance, Flick Switch tests.Organise and maintain compliance of Pat Testing & Fire Risk AssessmentGeneral upkeep of the office. Travel arrangements for various staff on travel portal. Organise in-house staff… Show more Meet and greet HNW clients.Assist with general duties company wide.Maintain and review supplier contractsFacilities management including obtaining quotes for works and supervision of work.Organise and liaise with electricians for lighting issues, EICR compliance, Flick Switch tests.Organise and maintain compliance of Pat Testing & Fire Risk AssessmentGeneral upkeep of the office. Travel arrangements for various staff on travel portal. Organise in-house staff lunches and social gatherings. Liaise with IT on any issues that arise for employees. Organise couriers for delivery of IT equipment and any correspondence.Handle any problems or requests from any staff member.Liaise with building manager regarding any building issues.Liaise with suppliers on whatever issues that need attention:Nespresso, Canon, Pitney Bowes, DeFib Machines, Iron Mountain Storage etc.Handle any donations of items no longer needed, ie IT equipment, crockery etc.Organise and maintain first aid/fire warden volunteers & compliance of certificates.Manage and liaise with cleaners on any issues including periodic carpet cleaning, windows, etc Show less

Meeting & Greeting HNW clientsManaging property listings on Reapit, Proman, LonRes & company website.Creating and filing of various documents for purchasers, vendors, tenants, landlords.Managing filing of documents/images/virtual tours regarding properties.Arranging viewing appointments on Reapit.Organising renewal of gas safety certificates, EPC, and EICRKeeping up to date records of such certificatesUpdating company website information for… Show more Meeting & Greeting HNW clientsManaging property listings on Reapit, Proman, LonRes & company website.Creating and filing of various documents for purchasers, vendors, tenants, landlords.Managing filing of documents/images/virtual tours regarding properties.Arranging viewing appointments on Reapit.Organising renewal of gas safety certificates, EPC, and EICRKeeping up to date records of such certificatesUpdating company website information for news/sales/lettings.Answering telephone and internet enquiries, responding and logging those enquiries.Logging property keys out and back.General office management as well. Show less

•Extremely heavy diary management for Director of Operations, Director of Medicine, Director of Finance.•Record action points of daily morning meeting.•Agenda & minutes of regular executive meetings.•Document collating using Diligent system for large meetings.•Liaising with many other Trust PA’s regarding heavy diary management.•Meeting room bookings.•Updating On-Call register.•Procurement on internal system.

• Provided cover for CEO’s Executive Assistant and administrative support to all Directors.• Main logistical support for annual Summit held outside of the UK attended by high profile members, government ministers and ambassadors.• Organised external strategy meeting days for company (45 employees) and company social events.• Managed IT issues and procurement of equipment through external IT company and update & maintenance of equipment as needed.• Leading the process to ensure… Show more • Provided cover for CEO’s Executive Assistant and administrative support to all Directors.• Main logistical support for annual Summit held outside of the UK attended by high profile members, government ministers and ambassadors.• Organised external strategy meeting days for company (45 employees) and company social events.• Managed IT issues and procurement of equipment through external IT company and update & maintenance of equipment as needed.• Leading the process to ensure best onboarding for new employees.• Booked complex and extensive travel for WTTC team on GBT Amex system.• Managed supplier contracts, negotiating pricing and service level agreement.• Managed Salesforce system ensuring all contacts, information & correspondence up to date.• Reconciled expense reports for Directors and assisted Finance when required.• Sourced and purchased gifts for extremely high profile members attending events.• Introduced and managed a new more cost effective cleaning company a new, cost saving international courier account. Managed taxi account for all staff.• Developed and maintained risk and electrical assessments.• Certified First Aid person and Certified Fire Warden Show less

• Main gatekeeper providing diary management liaising with external PA’s, arranged extensive travel, hotel, transportation and restaurant bookings providing detailed agenda.• Compiled expense reports and reconciled Chairman’s & CEO’s expenses ensuring Accounts Department were on target.• Meet and greet HNW guests providing refreshments/lunch in meeting rooms.• Answered and directed phone calls, managed meeting room bookings for the all employees, arranged catering for meetings… Show more • Main gatekeeper providing diary management liaising with external PA’s, arranged extensive travel, hotel, transportation and restaurant bookings providing detailed agenda.• Compiled expense reports and reconciled Chairman’s & CEO’s expenses ensuring Accounts Department were on target.• Meet and greet HNW guests providing refreshments/lunch in meeting rooms.• Answered and directed phone calls, managed meeting room bookings for the all employees, arranged catering for meetings, ensured Reception area was presentable, maintained bi-weekly fruit, daily milk and water delivery. Organised plant care and Christmas tree delivery.• Booked travel & accommodation for most London employees; gathered and collated time splits for Accounts on Monthly Time Sheet; ordered business cards for all London and Europe employees; managed all aspects of post including post machine account; booked couriers for local & international delivery• Organised company social events and Christmas Party.• Resolved all office maintenance issues by organising and overseeing tradesmen. Liaised with Building Management regarding issues that arose within the office remit. Liaised with IT company regarding problems with computer system.• Organised kitchen refurbishment.• Ensured Health & Safety was adhered to and certificates up to date including any other office related certificates.• Managed confidential waste collection account; maintained office and stationery supply and account; maintained printer supplies and recycling of cartridges, maintained coffee machine account including stock.• Organised and maintained storage of company files at storage facility.• Certified Fire Warden, ensuring fire safety and extinguisher inspection certificate was up to date.• Certified First Aid person Show less

• Supervised one other receptionist. Responsible for training all temp Receptionists.• Implemented cost saving measures: new stationery contract, savings on post & DHL.• Introduced new supplier to Buying Department.• Meeting and greeting clients with a professional attitude, serving beverages when required.• Answering and screening calls through the main switchboard.• Ordering business cards for senior management.• Ordering Stationary for Head Office and stock for office… Show more • Supervised one other receptionist. Responsible for training all temp Receptionists.• Implemented cost saving measures: new stationery contract, savings on post & DHL.• Introduced new supplier to Buying Department.• Meeting and greeting clients with a professional attitude, serving beverages when required.• Answering and screening calls through the main switchboard.• Ordering business cards for senior management.• Ordering Stationary for Head Office and stock for office Tuck Shop.• Booking meeting room & showrooms for all members of staff.• Booking & logging cars for senior management travel and couriers for photo shoot delivery.• Issuing discount cards for staff.• Preparation & logging of numerous packages daily through DHL Intraship website. Show less

• Maintain & analyse records of clients past and present health in order to establish what may be contributing to their presenting condition.• Developed strong client relationship skills.• Volunteer Reflexologist, Marie Curie Hospice, Hampstead (involved handling private patient records).

Offered palliative care patients foot reflexology treatments on a weekly shift. Worked with nurses to decide which patients would benefit from a Reflexology treatment and when they should have the treatment. Depending on the patients condition, I would chat with them or did some visualisaton work. Responsible for recording my treatment and any observations about the patient on their confidential medical records. Built a rapport with many patients who were at various stages of their cancer… Show more Offered palliative care patients foot reflexology treatments on a weekly shift. Worked with nurses to decide which patients would benefit from a Reflexology treatment and when they should have the treatment. Depending on the patients condition, I would chat with them or did some visualisaton work. Responsible for recording my treatment and any observations about the patient on their confidential medical records. Built a rapport with many patients who were at various stages of their cancer journey. Security clearance for entering the Hospice as well as DBS certificate. Show less

Offered Foot Reflexology or Reiki treatments to previously booked appointments. Required to record detailed and confidential information for each patient before a treatment. Built a rapport with many repeat clients as we sought to improve whichever condition they needed help with.

Offered Reflexology treatments to prearranged client appointments on a weekly basis. Required to record detailed and confidential information for each patient before a treatment. Built a rapport with the clients and the practice managers.

Offered Foot Reflexology or Reiki treatments to previously booked appointments. Required to record detailed and confidential information for each patient before a treatment. Built a rapport with many repeat clients as we sought to improve whichever condition they need help with.

Provided exceptional support and administrative assistance to Professors, Lecturers and Students. This was a busy role with a professor/student/lab technician service focus, as well as ensuring the smooth running of the office.Achievements:• Planned Professor Lechler’s calendar, appointments and travel so as to facilitate the progress of his day, week and month.• Booked domestic and international travel for Head of Immunology in conjunction with his current and future… Show more Provided exceptional support and administrative assistance to Professors, Lecturers and Students. This was a busy role with a professor/student/lab technician service focus, as well as ensuring the smooth running of the office.Achievements:• Planned Professor Lechler’s calendar, appointments and travel so as to facilitate the progress of his day, week and month.• Booked domestic and international travel for Head of Immunology in conjunction with his current and future commitments.• Organised an International Symposium held at Hammersmith Hospital which included booking venue and catering, printing program booklets, arranging travel and accommodation for visiting professors and generally ensuring the event ran smoothly.Administrative Skills: • Efficiently typing correspondence, manuscripts, research reports for publication.• Filing, faxing reports, photocopying documents for inter-departmental use. • Preparing artwork and text for slides to be used by Professor Lechler & students.• Reference search for manuscript bibliographies.Client Service:• Handled medical colleagues effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving problems to maximize efficiency. Scheduling:• Corresponded with medical colleagues through phone, fax, email and in person to schedule appointments and answer inquiries. Show less