Sonja Portner (Weiler) Email & Phone Number

Basel, Schweiz

Basel Area, Switzerland

Basel Und Umgebung, Schweiz

- Accurate planning and scheduling of meetings, TC's VC's as well as preparation ofpre-reads and agendas where needed- Handle complex diary and travel arrangements efficiently- Assure smooth running of day to day business also in case of absence of theFranchise Heads- Create and book independantly PO's on behalf of the team- Handle incoming invoices and support supplier with payment questionsindependantly- Support other team members in administrative matters as necessary in syngergy withthe Franchise Heads and according to pre-agreement- Logistical organisation of movers, new entries/departure of team colleagues- Support team with organisation of special events in Basel- Inform team members of any changes of guidelines, process and services which arespecific to the department- Support team members and other colleagues for Region AMAC countries with visaletters- Ensure and proactively plan mutual deputation

Basel Und Umgebung, Schweiz

- General administrative support for Head Region AMAC (PEC Member) and the team like arrangement of complex travel arrangement within and outside the region, keeping agenda up to date, arrange meetings e.g. booking of rooms, catering etc., preparation of documents and print-outs- Point of contact for all CPO heads of Region- Leading 5 team assistants- Co-organisation of Spring and Fall Summit for entire Region (=ca. 250 participants)

Basel Und Umgebung, Schweiz

- Keeping agenda of Global Head DRA CVM and team (17 people) up to date, arrangement of travels & meetings e.g. booking of meeting rooms, flights, hotels, catering etc. (for DRA CVM Meetings and day to day meetings), printing of mails, preparation of documents for meetings and travel. Setting up agendas for interviews including booking of flights, hotels, catering etc. Ordering of laptops, mobile phones etc. for newcomers.- Being back-up for team assistant using REDI database

Basel Und Umgebung, Schweiz

- General administrative support for Head Global Development Functions and Head of Development Operations and the team like keeping agenda up to date, printing of mails, arrangement of travels & meetings e.g. booking of rooms, flights, catering etc. (for GDO Management Meetings and day to day meetings), preparation of documents and print-outs- Organising of Development Leadership Team meetings and keeping database up to date- Organising of complex trips for e.g. roadshows with CEO and other PEC members- Helping new Head of Global Development Functions to settle in in Switzerland

Basel Und Umgebung, Schweiz

- General administrative support for Head of Clinical Development Operations and her team like keeping agenda up to date, printing of mails, arrangement of travels & meetings e.g. booking of rooms, flights, catering etc. (for CDO Management Meetings and day to day meetings), preparation of documents. - Deputy of assistant to Head of Development Pharma during her absences. On-site support for Global Head CD&MA and his Mgt Mtgs. - Contact person for bookings of meeting room - Updating IPT database. Maintaining CDO web page.- Follow up on identified outstanding issues re CDO member, re partner function.- Use and updating of Brassring, Timecard coordinator for CDO Basel- Organising of X-mas event for 300 people- Laptop orders via ePro for EDM and follow-ups

Basel Und Umgebung, Schweiz

- Printing CEO emails and adding remarks re. priority, meetings or questions- Check CEO mail- Dispatching CEO’s mail back, replying to e-mails according to comments made by CEO- Keeping the following lists updated:- Weekly Travel Schedule of all direct reports to CEO- CEO’s travel information- Travel Expenses- Email list and contact list with no interest for CEO- Appraisals & Targets from direct reports to direct reports to CEO- Filing in CEO Office- Booking meeting room reservations for board rooms

Basel Und Umgebung, Schweiz

- Administrative work for Head of Media Office and his team e.g. book flights and accommodation; organise meetings, workshops and press conferences; telephone cover; control agenda and fix meetings; create and amend presentations and word/excel documents; write faxes, letters and e-mails; ordering goods via SAP system or internal purchasing system called “E-pro”, managing invoices; writing minutes- Send out press releases via fax and e-mail- Support of the daily ‘in the media’ documents (deputy in absence of person in charge)- Updating different Lotus Notes databases- Media monitoring (recording of TV and radioshows) - Transfer incoming calls from the media office line- Sending out massmails- Cleaning up various databases and processes for internal communication - e-mail etc.

Basel Und Umgebung, Schweiz

- Setting up visitor programs, organise transport and accommodation for external and internal candidates, direct contact with head-hunters in the whole world- Administrative work for Head of HR Global Functions/Head of HR Pharma Switzerland and his team e.g. book flights and accommodation; organise meetings and workshops; telephone cover; control agenda and fix meetings; create and amend presentations and word/excel documents; write faxes, letters and e-mails; ordering goods via SAP system; managing invoices; “Mutationsstelle”; other administrative office work- Work for different projects; sending out documents to print; testing new systems and give input for changes- Helping my 2nd boss and his family to settle in in Switzerland

Basel Und Umgebung, Schweiz

- Administrative work for Head of Oncology and his team (6 PM’s and 2 Communication Mgrs) e.g. arranging of meetings and travel; inserting orders into SAP-system; correspondence in English, Spanish and French; contact with PM’s all over the world; creating presentations; inserting absences into “Mutations”-system; all kinds of administrative office work

Personnel Administrator

European Assistant

Executive Assistant

Matura