Sonja R. Email & Phone Number

Rogers, Arkansas

Bentonville, Arkansas

Administrative Assistant to Vice President of Operations Transformation, Sam’s ClubAnticipated needs and proactively managed time of executive’s calendar. Coordinated various onsite and offsite meetings. Handled high-level information. Submitted and maintained budgets, headcount, and P&L. Provided support for 40-member team. Coordinated detailed travel itineraries and agendas. Prepared reports and presentations. Submitted GAIN requests and updates. Created job requisitions. Organized conference calls and video conferences for various meetings.• Created and updated Connect/SharePoint site for administrative assistants to go to for all "how-to" documents and other useful information.• Developed Connect site for all interns and new associates to help navigate new job.

Administrative Assistant to Senior Director and Director of Design, Walmart Real Estate and Design, Provided support to real estate vice president as needed. Maintained confidential personnel and human resource files. Functioned as technical coordinator. Coordinated corporate and commercial travel. Updated alignment maps and team distribution list. Scheduled, maintained, and updated various calendars. Organized conference calls and various meetings. Prepared expense reports.• Created and implemented accounting and project status reports to support real estate, PMO, construction, finance, and legal partners in preparation of real estate committee meeting.• Designed reports in new Quickbase/Trident system.

Administrative Assistant to Senior Import Manager, Walmart LogisticsManaged daily template creation from buyers. Worked closely with global procurement on revisions and shipping of imports. Provided Retail Link, PO creation, and import support to suppliers and buyers. Booked overseas travel for import managers, flow managers, and members of classification team. Processed and reviewed various daily reports. Handled duty notifications and vessel delays.• Improved imports processes and recommended enhancements and simplifications.• Created "how-to” documents on template creation for purchase orders for buyers.• Simplified reports for duty notifications and vessel delays.

Executive Assistant to CEOProvided high level of administrative support for CEO and other executive management. Screened incoming calls, received visitors, arranged travel, and set up conference calls and meetings. Maintained calendars and ascertained which events required CEOs’ presence. Assured discreet handling of all business transactions. Composed business correspondence and various financial reports. Cleaned up and organized all of CEO's blueprints, city, and permitting applications

Program CoordinatorProvided assistance and support to project managers. Prepared submittals, response letters, and applications to county, city, and state officials. Prepared sub-consultant contracts and project packets. Maintained and coordinated project schedules. Attended various out-to bids and city council meetings. Compiled and submitted various documents for record with city and county offices. Billed services to clients. Opened new contracts and maintained existing contracts. Reviewed open accounts for collection efforts and contacted clients to resolve uncollected accounts. Preformed Dunn & Bradstreet credit checks.

Senior Vendor Administrator and Special Accounts ManagerResearched and prepared vendor charges for accounting. Negotiated and set up tariffs with new vendors. Conducted yearly training for operation team on TSA/FAA rules and regulations for air freight. Managed and maintained TSA/FAA files on all cartage agents. Entered, routed, booked, and tracked domestic airfreight. Dispatched and alerted cartage agents of inbound freight. Communicated daily status of freight with customers and sales agents. Provided air freight quotes to sales agents and customers.