I am working as Executive secretary to MD. Everyday job includes the following:- Managing Appointments and Calendar for MD  Managing MD's personal / confidential correspondences. Attending business meeting to take the Minutes of meeting Attending to visitors/customers/suppliers Preparing various reports, presentations, etc. Taking dictation in shorthand, Self-drafting, etc. Arranging Business Conference and Seminars Travel arrangements–Domestic and International ticketing including Visa, Hotel, Forex, Insurance, etc.  Co-ordinating with HoDs for various reports Handling confidential reports and documents Familiar with all office gadgets.  Negotiation with suppliers of Stationery, Hotels, courier etc. Arranging of printing brochures, literatures, Yearly Planner, visiting cards, etc

 Schedule of meetings, appointments & travel arrangements, prepare and submit expense reports. Helping GM to prepare presentation.  Compose & prepare letters relating to routine correspondence Custody of confidential files including personnel record of senior managers Track the media / Internet for competitive intelligence & relevant industry news. Miscellaneous action item tracking/follow up with staff members and organizational functions Arranging necessary stationery requirements of GM Managing and keying in contact details of various officials (from visiting cards, etc) Managing Mail box, filing, archiving etc. Arranging the printing and binding of Business Presentations Selection, finalization and procurement of Corporate gift items  Arranging various get together, business conferences etc.  Obtaining on line ‘certificate of origin’ from Chamber of Commerce for export and ‘Customs Duty exemption certificates’ from ministry for Import.  Liaison between key management personnel, administrative correspondences, minutes, reports etc Preparing Quotations, L/C documents, Invoices, Delivery Orders & Bill of Exchange.

 All secretarial support like, travel arrangement, managing appointments, scheduling meetings Taking dictation and handling routine correspondence  Taking care of visitors Office administration, Vehicle allotment, maintenance, drivers’ appointment, their salary etc. Purchase of stationery and other office automation equipments House keeping, handling of office boys etc. Searching on the net for industry data for preparing various presentations Getting new telephone connection, maintenance, liaison with MSEB etc. Custodian of Confidential files including personnel related files. Ordering office stationary and photo goods from assigned suppliers and calling courier companies and preparing airway bills for courier dispatching. Maintained petty cash & spare parts for photo minilabs. Attended Photographic equipment’s road shows / exhibitions all over India (every 2 months). Follow up of Sales enquiries in the absence of sales executive

 Taking Dictation, drafting letters Travel arrangements, preparing travel expenses voucher Scheduling meetings internally and with external agencies Taking care of visitors – their logistical arrangements, lunch, dinner etc. Filing of all confidential information and other correspondence meticulously