Perform many Bookkeeping functions as bookkeeper III with the Capital Budget Department. •Preparation and entry of requisitions for equipment, construction and consulting services in compliance with SBBC procurement and bidding rules.•Prepare change order forms to Procurement Department for variations to purchase orders•Review/audit invoices for compliance with contract terms and data entry of invoices for payment in accounting software. Prepare check requests as needed•Prepare item return notices to project managers and supervisors when corrections are needed on requisitions and or invoices.•Maintain bookkeeping records in Filemaker and Excel as required by Department policy.•Assist with filing, phone calls, respond to emails, and utilize fax/ scanner technology as needed.

• Supervision of office staff management including: resolution of issues, monitor staff attendance, recommendation for salary changes, promotions, terminations, and other personnel related actions. Responds to inquiries from multiple agencies, i.e. Florida Department of Revenue, Florida Department of Economic Opportunity, Worker’s Comp, etc. • Interviews/Coordinate Interview of candidates for employment, analyzes qualifications, recommendation for employment, provide new hires with employment information and office procedures. • Administration of payroll, time/leave regulatory compliance, collecting and filing with ADP (for functions not otherwise performed in QuickBooks) all employee information needed for payroll, and coordination of staff training, i.e. OSHA.• Preparation and execution of all Corporate documents, i.e. Contracts, Project Proposals, Submittals, RFI’s, Change Order, Purchase Order, Subcontracts, Lien Waiver and Releases, Statement of Accounts, GC Warranties (Close-out), Drawings, Letter of Intent, and COI’s.• Oversee and process all payment of invoices and other expense vouchers, requisitions, supplies, materials and equipment. All aspects of payroll, insurance, procurement, Accounts Payable/Receivable, GL accounting and annual budget including the day to day management of funds and daily cash receipting.• Review and analyze financial information, cost analysis, financial projections to estimate future expenditures and revenue to establish and maintain budget goals, workloads, and staffing patterns. Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.• Responsible for filing completed reports required under state law and regulation, i.e. W-2’s, RT-6, and 941 Quarterly Reports.