Sophie Devos Email & Phone Number

Brussels, Be

Brussels

Since January 2023, I've been working as Coordinator at the Belgian Foreign Trade Agency; so far I had the honour to co-organize 3 economic missions: in Senegal as transport coordinator (May 2023); in Australia as Press Officer (October 2023); in Norway as Head Coordinator (June 2024) and I will have the pleasure to be Press officer again during the upcoming missions in Brazil (November 2024) and in India (March 2025). As Head Coordinator in Norway, I was responsible for the complete organization of the economic mission. I was working in close cooperation with the 3 regional agencies (AWEX, FIT and hub.brussels); the FPS Foreign Affairs, the Belgian Royal Palace, the Norvegian Royal Palace, the Protocol, the local Police and the Norwegian and Belgian Embassies. Each mission requires several months of preparation and includes several stays abroad (premission, advance and mission). My tasks include: onsite coordination; drafting the official programme and several reports; organizing all the Task Force meetings; compiling registrations; calls for tenders; negotiation and selection of providers; management of reservations; budget management; website and app management; coordination of transports (including the motorcade) and all activities where Her Royal Highness Princess Astrid is present.

Brussels, Brussels Region, Belgium

• General Learning and Development strategy including training budget coordination; calendars, promotion, follow-up, indicator updates, evaluation surveys and online needs analysis. • Invoices and contracts management;• Organisation of events and conferences for management, staff members (e.g.: Family days, staff seminars; etc) and trainees (welcome events; study trips; etc)• Secretary for the weekly Heads’ meeting• Member of the SharePoint team site pilot project

Brussels, Brussels Region, Belgium

• management of the general training plan for FMO STAFF and for FMO Heads and PMs• coordination of the external and internal speakers (including reviewing offers, logistics, follow-up)• management of the general training budget and follow-up• development of an online training needs analysis and online training registration and evaluation forms • evaluation reports• promotion of trainings and conferences on intranet and regular updates of the calendar• management of the individual training requests• organisation of live and online events, conferences, meetings, dinners, etc.• organisation of weekly Heads'meeting including taking the minutes and uploading them on SharePoint • Invoices and Contracts management (including Procurement protocols)

Brussels Area, Belgium

The Financial Mechanism Office (FMO) is the secretariat of the EEA Grants and Norway Grants, and is affiliated to the European Free Trade Association (EFTA) in Brussels. The EEA and Norway Grants 2014-2021 represent funding from Iceland, Liechtenstein and Norway to reduce economic and social disparities and strengthen cooperation with 15 EU countries in Central and Southern Europe and the Baltics. My responsibilities at FMO include:1. Managing of the ‘FMO Registry of Contracts & Invoices’ (Registry)2. Duties related to Monitoring and Audit of the programmes funded through the EEA and Norway Grants in 15 beneficiary countries3. Duties related to Donor Programme Partners (DPPs): assistance in assessment of DPP work plans and budgets4. Processing invoices for payment, especially external consultants’ invoices, invoices related to monitoring, audit, accounting, evaluations & review and other invoices;5. CONCUR project – Invoice module: involvement in a module development, followed by acting as a central person (for the FMO) for entering invoices in Concur, creating purchase orders and performing other operations in Concur.6. Organizing events such as National Focal Point workshops and Financial Mechanism Committee meetings7. Support for Document management and travel arrangements8. Staff seminar logistics

Brussels Area, Belgium

Responsible for the organisation and budget of EUROCHAMBRES flagship events: European Parliament of Enterprises (EPE), EUROCHAMBRES Economic Forum (EEF), Erasmus for Young Entrepreneurs Network Meetings; Academy training programme as well as for the organisation of various conferences & meetings, etc.EUROCHAMBRES European Parliament of Enterprises (EPE)The EPE recreates a parliamentary session and give the floor to European entrepreneurs gathering in the Hemicycle of the European Parliament (EP). My tasks:• National Coordinators meetings: (agenda, chairing & minutes)• Invitations of speakers and VIPs• Request for EP Hemicycle and patronages from European Institutions• Coordination or all logistical aspects with the different units of the EP• Management of website and online registration• Participants’ list and allocation of seats in the HemicycleEUROCHAMBRES Economic Forum (EEF)Largest platform for networking and benchmarking for Chambers of Commerce from all around Europe and beyond.ERASMUS FOR YOUNG ENTREPRENEURS (EYE)Organisation of all EYE Network meetings in Brussels. My tasks:• selection of conferences and dinners venues• technical equipment, badging system & online registration• communication with participants, speakers, European Commission & EASME agencyEUROCHAMBRES Academy Development programme for Chambers' middle and senior management. My tasks:• selection of venue and inspection visit; • marketing strategy and promotion (including design of brochure)• selection of speakers• negotiation with subcontractors and hotels; budgeting and invoicing; • monitoring of the programme on site; • evaluation report; • website & database management.In total more than 30 Academies: Europe (Belgium, Germany, Finland, France, Sweden, Slovenia, Hungary, Norway, Spain, Ireland); Latin America (Chile, Brazil, Colombia, Costa Rica, Ecuador, Peru) Asia (Malaysia, Sri Lanka) Caribbean (Trinidad & Tobago).

Brussels, Brussels Region, Belgium

Responsible for the organisation of conferences and providing administrative support for all training and development projects covering EU, Central Europe, Mediterranean, Latin America, etc. Tasks include: project administration, meeting management, database management, general communication, organising events and travel, etc.

Brussels, Brussels Region, Belgium

Temporary work in different companies and organisations