Office Administration Provide support to executive staff; First point of contact for all incoming internal and external phone calls; Update and maintain ASC website; Manage updates and formatting for internal and external forms, policies & procedures; Monitor and order office stationery & kitchen stock; Archiving; Manage ASC contact data base; Report and track all ASC staff/office IT issue’s with ICT; Handle all meeting room bookings and room setup.Involvement and support for projects and events for the ASC Prepare agenda for event committee meetings; Minute taking; Process/code invoices for payment – raise invoice requests ; Monitoring budget.Process School Council Memberships Preparing and distributing correspondence; Risk checks; Updating Blue Card register.Maintain internal online database management system (Confluence)

Key responsibilities: Administration tasks for Information Systems Team & IT Manager Provide technical support to internal staff via telephone, email and through tickets; Perform initial and ongoing IT setup for all staff; Analyse and troubleshoot software and hardware issues; Take ownerships of request/tickets and seeing it through to closure; Escalating calls and issues where necessary to senior administrators; Investigate and implementing ways of reducing calls to the Help Desk; Create help desk documentation with step by step instructions on problem resolving techniques; Physical set up of desktop hardware & software upgrades; Creating & managing user accounts (active directory); Site visit’s for IT equipment checks; Ordering/auditing of IT stock; Assisted with Windows 7 roll out/imaging; Responsible for raising purchase orders & coding accounts for the Information Systems team; Managing Telstra and Optus mobile accounts for all staff; Backup reception/administration for the company.

Coordinate and maintain daily tasks lists for Partner/authors;Schedule meetings;Prepare & amend contracts/legal documents; Manage incoming and outgoing communication;Conduct online searches;Maintain registers including deed register & safe custody;Recording details of new clients and creating/preparing files;Dictation;End of month accounts and billing;Receipting and processing of payments including trust receipt;