Reports to CEO and COO. Orders office supplies, assists in marketing, types proposals, overnights shipments, pays bills, assists in invoicing and other duties as required, including working remotely.

I create hand-made jewelry and sell them on Etsy.com.

General support of 3 Executives, Acquisition and Accounting Teams. Phone and e-mail correspondence. Greeted guests. Liaised with outsourced tech and phone company. Communicated with building engineer for repairs/maintenance. Purchased/rented office supplies, including small appliances. Kept reception area, guest lounge, conference room and copy area in order. Assisted with Microsoft Outlook calendar scheduling for executives. Printed, copied and scanned documents for executives. Researched information on Bing and Google for executives and staff. Purchased, passed out, and kept track of parking validation tickets. Assisted with birthday celebration set-ups. Ordered monthly staff lunches. Created Fedex shipping labels. Collected, sorted, distributed and dropped off mail and packages. Purchased and maintained inventory of printer toner cartridges. Tracked weekly Iron Mountain office visits. Created a record of delivered orders on Microsoft Access and Excel. Arranged an e-waste recycling pick-up with a State of CA approved vendor. Copied/printed and distributed back-up invoices for the accounting team.

Reported to Theatrical Trailers Division Directors. Researched information on-line. Created PDF documents. Collected data from incoming calls. Entered data in proprietary database and Microsoft Access. Assisted with quality control of data.

Reported to COO, supported CEO, VP of Marketing and Sales, 3 Account Managers - Processed purchase orders, created internal office forms, purchased office supplies, assisted in accounting.

Supported 1 Associate Publisher, 1 Advertising Director, 2 Regional Advertising Sales Managers – Mailed media material to clients through UPS.com, created proposals, updated weekly sales tracking report, ran reports as needed. Processed insertion orders – Transferred order information onto internal document, cross-referenced data. Digitized filing system, updated inventory sheet, ordered supplies.

Supported 1 President, 1 Regional Sales Manager, 6 Independent Regional Sales Representatives - Processed purchase orders, coordinated hotel and car rental reservations, accounting, controlled inventory, processed product returns.

Audited personnel file and time sheets, trained new employees, supported with interpretation for Japanese visitors.

Assisted in member events held within facility, liased with hotel concierge and staff, aided in interpretation for hotel GM, sold merchandise, handled petty cash, assisted in creating staff work schedule.