Ecobat is the global leader in the procurement and sale of energy storage solutions. Ecobat is the sole European license holder and distributor of Lucas and Rolls batteries and key distributor Exide, Varta, US Battery, Trojan, Optima. They also provide battery maintenance contracts, installation and repair. Working as Purchase Ledger Clerk and my responsibilities are: Processing stock invoices after matching them with delivery notes and the respective purchase order Processing nonstock invoices by obtaining authorization and coding them to the appropriate cost Centre.• Handling Employee Expenses after obtaining approval for the claims and suitable verification of documentation. Processing non-stock credit Notes and RMA for stock invoices. Reconciliation of Supplier Statements and appropriate handling of discrepancy/disputes till resolution. Monitoring the Purchase Ledger mailbox & addressing various queries/requests from suppliers and cross functional partners through till resolution. Resolving pricing/quantity/delivery/payment/other issues by liaising with the purchasing team and warehouse personnel. Providing Payment confirmation or Remittance advice to match supplier statements and gently challenging disputes and discrepancies to obtain suitable resolution. Creating new suppliers in the software system after they complete the due diligence report.  Regular liaison with cross functional partners and suppliers to resolve outstanding issues for the smooth flow of accounting processes. Assisting in the preparation of cash forecast, payment run and month end accounting activities. Filing of invoices, statements, delivery notes and other reports to enable quick recall. Ex- internal or external audit.

 Posting vendor invoices after checking GR document & matching with Posting. Posting vendor invoices without PO - nominal or transport invoices. Reconciliation of vendor statements. Matching and filing of Delivery notes, Purchase receipts with PO or vendor invoices. Assisting in month end activities viz Accruals, Bank reconciliation, employee expenses. Liasing with cross functional partners and vendors for effective resolution of outstanding vendor invoices that are pending for posting in the system.o eg: Duplicate invoice, waiting for raising PO, debit note authorization, o Waiting for PO, Price discrepancy between PO & invoiceo Waiting for code allocation of department

 Analysis and reconciliation of vendor invoices, intercompany invoices with the PO Recording the vendor invoices and intercompany invoices into the SAP system and preparing for the payment run Communicating with the clients and cross functional partners regarding the billing/pricing/quantity issues and resolving the issues/inconsistencies Processing Credit notes and subsequent debits accurately by matching them with the correct PO and Purchase returns. Recording adjustments and special orders accurately into the SAP system under the correct GL accounts and cost centers Assisting with the interdepartmental issues to help coordinate problem-solving in an efficient and timely manner. Reconciliation of supplier statements and resolving the pricing/quantity discrepancies Handling supplier/invoice queries and disputes towards resolution Being the primary point of contact, subsequently building lasting relationship with the suppliers, while proving excellent service to both internal partners and external customers/suppliers

 Report to the Management on the status of the outstanding issues Direct interaction with clients and cross functional partners to resolve issues and coordinating with the technical team to derive solutions. Attending the client meetings and presenting the critical issue resolutions to the customer Co-ordinating with the team comprising of functional and technical consultants for the smooth flow of processes. Assist in creation and maintenance of work instructions and/or procedures for the new and existing processes. Assisting in the addition of master data into the Oracle system Assisting in the definition of General ledger settings: Chart of accounts, currency, calendar, ledger setup etc. in the oracle system Involved in setting up of AR/AP settings: suppliers, customers, locations, payment terms etc. in the oracle system. Co-ordinating and assisting in the preparation of user documents and training material for end users and super users.

Accounting: • Accounting of entries in the AP system for all vendor payments including capital expenditures • Processing payment requests of employees by creating vouchers after verifying the supporting documents.• Processing claims of the candidates for the GS interview, verifying the proof documents provided for claims and charging the expenses & claims to the correct department using code blocks • Handling of exceptions in vendor payments and employee vouchers• Releasing the work items for payment, which will be charged to the department mentioned in the code block• Reclassification of funds - Inter-company, Inter-dept and GL Accounts • Working on Return of Funds from agent banks through validations of SWIFT, IBAN & Vendor Bank Account numbers, Peoplesoft, TBS (treasury banking system)• Posting of journals from sub-processes of AP • Reconciliation of assigned GL accounts from the daily dump of Trial Balance.• Effective fund flow management by timely clearing account breaks • Ensuring timely clearing of 'open-items' to avoid rolling into Month-End, Year-End buckets Data consolidation: • Extraction & interfacing of accounting data into COOL (Computer Output Online) • Preparing statistical reports & graphs for management reporting, internal and MCD audits • Regular updation of Sarbanes-Oxley regulation system to ensure that all the key controls for the possible financial risk are in place • Timely updation of IRS (Incident Reporting Tool) in case of lapse in key controls for SOX regulations • Extensive interaction with the business units for resolving queries, escalation & updation • Documentation of the new & critical processes

Responsibilities:• Verifying the discounts and payment terms applied on the sales order• Validating the discounts and special discounts applied to each of the lines in the sales order• Applying and releasing holds on the line items to prevent its progress in manufacturing cycle in the event of inappropriate discounts and payment terms and other financial issues• Co-ordination with cross functional partners and the customers to resolve invoice issues in a sales order and rectification of the same• Verifying the entries of high dollar value orders(web based entries) regarding the price list chosen, discount etc which impact the order value• Logical assignment of reason codes for the financial holds applied on the order or the individual line items and sending it to the appropriate team for further processing• Monitoring the tax codes and price list chosen for Canadian orders and subsequent handling of discrepancies• Processing service orders, involves entitlement of service and releasing the orders for invoicing.• Auditing the cases handled by the team to monitor quality and subsequent correction and handling of errors.• Handling Comprehensive Training (process and applications) for the new comers including managers.• Handling escalation issues and helping the team in handling difficult scenarios• Undergone SIX sigma Green belt training