1. Responsibility for the administration/maintenance of purchase ledger accounts and amending details as appropriate.  2. Responsible for receiving all purchase invoices, checking invoice details to PO and ensuring that PO’s have been raised and agree to invoice details. Where PO’s need to be raised or amended, chase progress of PO’s through WAP to ensure invoices can be entered. 3. Co-ordinating the scanning and the inputting of purchase invoices by other members of the Finance team and ensuring that these are completed by relevant deadlines within the month.4. Liaise with Budget Holders/ Administrators to ensure that invoices are fully authorised by the 3 deadlines each month. Check to outstanding reports. 5.Allocation of purchase ledger and cashbook entries.6. On a monthly basis check aged creditors report for any old balances and resolve any unallocated invoices / credit notes / payments.7. Check all purchase invoices for prepayments, assets etc and give information to the appropriate person in the Finance Team.8. At year end keep a spread sheet of all invoices received after the year end which relate to goods / services purchased prior to the year end. 9. Ensure that records of invoices are kept and allocated to standing orders, and ensure that new orders have been raised for further invoices. 10. Manage all supplier queries in conjunction with Budget Holders / Administrators, organising copy invoices and process credit notes to ensure payments are efficiently effected to avoid accounts being suspended. 11. Ensure all purchase orders are complete after invoices have been entered and complete orders as per requests from Budget Holders. 12.   Be first point of contact for members of staff for advice and guidance on all aspects of the purchase ledger function. 13. Provide guidance and support for Finance Apprentices. 14. Adhere to the Risk Management Policy and notify your line manager of any identified risk

IT Department