Ssentongo Robert Jackrot Email & Phone Number

Mrc Kyamulibwa Field Station

Duties and Responsibilities Performed are: Financial Management Ensuring adherence at all times to the field station’s standing financial instructions. Undertaking regular reviews of petty cash float balances. Maintaining and ensuring data regarding petty cash. Accurately enter all financial records into the Accounting System. Ensuring that all entries/ payments posted are coded. Management of procurements at the field station. Preparation of payments.  Making sure that the requisitions have all the necessary supporting documents. Ensuring that all there is value for money through proper accountability. Making sure that the reconciliation is done monthly. Ensuring that filing of financial records is done.  Prepare Periodical Financial Reports.Administration/Management: To run day to day operational management of the field station.  Overseeing allocation and management of the field station resources. Maintaining a good inventory system of office supplies.  Managing, coordinating and supervising the performance of the field station’s staff. Ensuring efficient and effective operation of all the organization’s facilities. Ensuring compliance with MRC standard Operating Procedures (SOPs). Ensuring field station activities are carried out in accordance with MRC’s quality standards. To collaborate with MRC Census and Medical teams.  Holding staff meetings at the station and attending meetings in Entebbe.Human Resources/Training: Liaise with the Human Resources Manager on staffing requirements. Planning and when appropriate conducting recruitment exercise and employee orientation.Planning and Budgeting: Assisting project leaders with the administrative and budget planning for their projects. Communication: Maintaining liaison and cooperation between the field station and the headquarter . Accommodation: Overseeing management of the visitors and residential accommodation at the field station.

Masaka

Duties and responsibilities performed were:  Giving support to the finance department ensuring all KPPS financial resources are well managed, properly utilized and accounted for in line with KPPS’s financial procedures. Processing of all payments in a timely and accurate manner. Recording of all financial data and ensuring daily updates. Keeping track of all organizational advances, maintaining of the ledger and ensuring timely accountability of funds. Initiating of payment requests in line with the KPPS financial guidelines. Ensuring all payments made are in line with the project. Monitoring of project costs and budget to ensure all expenses are within budget. Compiling of project reports on a timely basis as per the donor requirements. Submission of project documents – reports and respective accountabilities as required by the donor on a quarterly basis. Working on the project cash book on a monthly basis. Compiling the transaction list against the donor report as a basis for reporting on a quarterly basis. Monitoring and reviewing of the project budget against actual requisitions made, approved work plan and funds disbursed while ensuring expenditure within the approved work plan. Ensuring expenditures are in line with the donor approved work plan, requirements and KPPS financial reporting procedures. Giving a justification in case of variances between the cash and the report.

Masaka

Duties and Responsibilities Performed were:  Ensuring that all receipts and payments are appropriately coded and posting them to their respective computerized cash books and ledger accounts in time. Checking the payment vouchers to ensure that they have the necessary supporting documents before posting them and ensuring that they are properly filed. Signing on the payment voucher under “Posted by”. The Chief Accountant is to counter sign under “Checked by” after cross checking. Verifying the daily cash control sheets and the petty cash book. Should thus have access to the cash box to be able to double –check the box and books for accuracy. Supervising the quarterly stock taking exercise for the stores which consists of the Purchasing Officer, Store Manager and his assistant. Ensuring that the Organization's computers and their peripherals are appropriately used and serviced. Performing any other duties as may be assigned by the Management from time to time Prepare monthly financial reports which include income and expenditure returns and bank reconciliation statements. Any other duties as may be assigned by the chief finance officer.