Stacey D Email and Phone Number

• Drafted Contracts and Addendums, overseeing the process until signatures were obtained.• Organized and maintained the calendar of the Senior Commercial Project Manager.• Attended meetings and compiled detailed minutes for distribution to potential clients post-meeting.• Produced Weekly Update reports to keep clients informed of project progress throughout the week.• Developed a comprehensive spreadsheet to meticulously track both incoming and outgoing financials for all projects, which was endorsed for use at the management level.

• Recovered over $5,000 in overpaid sales tax through an independent audit of online purchases.• Managed QuickBooks for invoicing, A/R, A/P, reimbursements, reconciliation and reports.• Solely responsible for the purchasing and staging of all client selections. Created a detailed purchase log in Excel for tracking purposes and updated on a daily basis.

• Answered incoming calls and directed estimate requests to appropriate salesman, maintained client database.• Handled all payroll, A/R, A/P, journal entries, job costing reports and reconciled all accounts utilizing QuickBooks. Assisted in year-end tax preparation.• Processed all city permit applications, I9’s and Certificates of Insurance. • Revamped marketing materials, website for improved brand visibility, and entire office structure for better flow.

• Managed client calls and calendars for both owners, created extensive reports in Act and Excel for weekly meeting, transcribed meeting minutes.• Assisted with social media management, marketing copywriting and original blog content.• Recruited and coordinated logistics for community outreach events and presentations.

• Managed RFQs from customers on Daily Quote Log.• Entered all data into Excel cost worksheets using formulas to create outgoing quotes to vendors.• Gathered and compiled engineering documents to create PowerPoint presentations for review.

• Conducted an independent audit and retrieved over $26,000 in overpaid union dues.• Maintained freelancer database and processed timesheets to generate billing invoices for clients.• Printed weekly union reports and confirmed hours to submit check requests for amounts due.• Processed Workers Compensation claims and OSHA logs.