Assist in managing office supplies and coffee services ordering and restocking to ensure adequate supplies are always available for multiple locationsManage incoming and outgoing correspondence promptly and professionallyMaintain accurate records and documentation related to safety operations such as building and office safety walkthrough schedules, safety data sheets, & job safety analysisAssist with conducting regular inspections of the facility to identify and address any potential safety hazards or compliance issues. Monitor and report any safety issues or facility concerns to the appropriate personnel for resolution. Complete necessary tasks to address safety walk findings.Prepare reports presentations and other documents as requested by the Director of Operations.Coordinate meeting room bookings equipment setup and catering arrangements for corporate events and meetingsAssist with the coordination of office relocations renovations and other facility-related projects ensuring minimal disruption to daily operationsSupport seating terminations and conduct seating audits to ensure optimal utilization of workspace within our organization.Perform property management audits such as parking and laboratory and vehicle gate access.Assist in managing relationships with external vendors and service providers including scheduling services obtaining quotes and processing invoices as needed.Coordinate vendor access to the facility and ensure compliance with company policies and procedures.Provide broad support to other departments or team members as needed.Assist with special projects and initiatives as assigned by the Director of Operations.Maintain confidentiality and discretion when managing sensitive information or confidential matters.Assist HR with the onboarding and offboarding processesArrange for weekly onsite food truck Plan and coordinate office events such as EOY party, Halloween Party, a 3-month Hike, Bike & Run Challenge, and Pride celebration

Dynamic and creative individual with several years of experience in concert production with extensive experience as a personal assistant and tour management assistant. Skilled in budget management, procurement, transportation, and hospitality. Worked for such acts as U2, Aerosmith, Dave Matthews Band, Zac Brown Band, Kenny Chesney, and Jimmy Buffet

Oversee and support all administrative duties in the office and ensure that the office is operating smoothlyManage office supplies and snacks inventory and place orders as necessaryPerform receptionist duties: greet visitors, and answer and direct phone callsReceive and sort incoming mail and deliveries, and manage outgoing mailDevelop office policies and procedures, and ensure they are implemented appropriatelyIdentify opportunities for process and office management improvements, and design and implement new systemsProvide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reportsCoordinate office fun activities such as a Halloween party, virtual pumpkin carving class, and scavenger hunt. Planned and coordinated a 3-day company on-site for 250 employees located throughout the US; including travel arrangements, dinner reservations for teams as large as 30, and volunteering opportunities at several local organizationsManaged vendors; including ordering equipment, and supplies, managing and monitoring service agreements, and monthly invoice reconciliation.Worked independently with outside vendors & venues to schedule, plan, and coordinate companywide eventsAssisted with new employee on-boarding - ensuring they have the appropriate office access capabilities and suppliesAssisted in new office/work space set up to include procuring home office furniture as well as other office equipmentAdminister the company’s monthly scholarship programShip conference materials and equipmentMaintain swag inventory for the People, Sales, & Marketing teamsScheduled online birthday card deliveries each monthScheduled weekly water cooler questions on SlackOrganized and implemented, Postal.io, an online swag and corporate gifting platform to streamline and track the corporate gifting processCoordinated monthly wellness activities including a 3-month long Hike, Bike, & Run challenge.

On assignment at the Housing Authority of the City of Pittsburgh. Support the work of the Chief Development Officer (CDO) and Executive Team; Anticipate the CDO needs and proactively bring together appropriate people and resources to support the executive in addressing issues.Manage the daily schedule of CDO, ensuring that they know their schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.Manage CDO travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel arrangements, agendas and necessary contacts, and other necessary preparations.

Temporary assignment at GoogleProvide core administrative support as well as strategic support for four executives on the Google Shopping team Anticipate the needs of managers and team members to help them stay focused on their projects by resolving operational and administrative issues before they ariseScheduled meetings and maintained business and personal calendars for executives across several time zonesManage 1:1 trackers for each executiveMake travel arrangements, both domestic and international, including: airline & hotel reservations & car rentals; input travel information and managed travel itineraries using Concur and TripItMaintain schedule of meetings for when Executives visited other office locations and summits, including those in Europe, as well as maintain meeting schedules for visiting executivesWorked with in-house catering team to provide catering for team summits and all hands meetingsWorked independently with outside vendors & venues to schedule, plan, and coordinate offsite company and team eventsPartnered with the Pittsburgh administrative business partner team to support office-wide events and initiatives Planned and coordinated the Googleween Halloween party for Googlers and 250 of their children

Provide HR support for office of 50Assist with recruitment and on-boarding of new employeesCreate and maintain employee filesProcess terminations and employee changes in systemsCo-administer health and welfare plans including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and properAssist in annual open enrollment periodAdminister biweekly and semimonthly payroll for over 50 employees (hourly, non-exempt, exempt, bonuses, commissions)Audit time and attendance system for discrepanciesProcess semimonthly payroll reports Perform semimonthly general ledger/journal entries for payrollOversee all daily office functions ensuring the organization and staff have an efficient and effective work environment.Coordinate office activities such as a Halloween party, Open House, and Easter Egg Hunt. Planned and coordinated large office Christmas party at Rivers Casino.Review and process expense reportsManaged vendors; which includes ordering equipment, and supplies, managing and monitoring service agreements, and monthly invoice reconciliation.Provide Executive support to Managing Director and Director of Finance as needed

Provide administrative support for Vice President of Sales and Director of RecruitingManage Vice President’s travel and meeting schedule for both corporate and personal appointmentsMaintain, organize, and oversee Vice President’s Outlook e-mail Create PowerPoint presentations for RFP’s, new business proposals, and Board of Director meetingsCoordinate travel arrangements across time zones and manage corporate expense reportingPlan, coordinate, and manage all aspects of event planning, strategy meetings, team events, all hands meetings, etc.Compose and post online content on the company’s website and social media accounts (Facebook, LinkedIn & Twitter)Bring a sense of team and made office a “fun place to work” by having company-wide events such as: Hawaiian shirt day, Family picnic, quarterly meetings, and Halloween party. Process domestic and international background check paperwork Generate weekly, monthly, and quarterly recruiting and sales reportsPerform monthly and quarterly customer auditsUse vendor management systems (VMS) to approve candidate work orders, extensions, and time cardsAssist in creating promotional materials, including brochures, blogs, marketing copy, etc.Organize and plan the production of all major marketing materials by working closely with printers, sponsors, and other involved partiesHelp plan promotional events hosted by the companyOrganize and develop a marketing plan, calendar, and budgetCreate and deliver press releases, media relation’s content, executive bios, corporate newsletter content, social media content, and speaking proposals.Promote products and services through public relations initiatives such as event sponsorships

Provided administrative support for an office of 30Entered material and service requests into SAP for processing and orderingSubmitted customer sales orders for samples and product and invoiced customers using SAPManaged/purchased office and kitchen inventory

Provided Executive administrative support for Chief Compliance Officer (CCO) and SVP of Global SecurityScheduled meetings and maintained business and personal calendars for CCOAssist with monitoring project budgets, timelines, and execution, schedule project meetings, and preparing presentations Planned and organized all logistics for an international meeting in France with over 20 representatives from different countriesMade travel arrangements, both domestic and international, including: airline & hotel reservations & car rentals; input travel information and managed travel itineraries using TripItScheduled and coordinated Compliance training programs and workshops Maintained, organized, and filed CCO’s e-mail accordingly for later review, including those containing confidential information Created PowerPoint and Prezi presentations for international meetings, training, speaking engagements, and Board of Director meetingsRecorded minutes from departmental meetingsWorked independently with outside vendors & venues to schedule, plan, and coordinate companywide eventsAssisted with new employee on-boarding - ensuring they have the appropriate office access capabilities and supplies Assisted in new office/work space set up to include procuring office furniture as well as other office equipment Submitted and processed contracts with vendors and contractors through legal contract management system Composed and published monthly blogs for the Chief Compliance Officer Published compliance-related news on the company’s intranet social media sightCreate and proof read printed materials then submitted materials to translation service for translation and publishing Created and maintained a monthly CEO scorecard

Executive administrative support for 3 Vice Presidents and 4 C-level executives, including the CEOMaintained professional business etiquette and strict confidentiality with customers, partners, executives, and Board of DirectorsScheduled meetings and maintained business and personal calendars for executives Maintained, organized, and filed CEO’s e-mail accordingly for later review Created PowerPoint presentations including those used for international meetings, training, speaking engagements, and Board of Director meetingsMade travel arrangements including: airline & hotel reservations & car rentals; input travel information and managed travel itineraries using TripItMaintained schedule of events, speaking engagements, and meetings for those attending meetings, trade shows, and conventionsActed as support for the Sales team to ensure timely delivery of demo product Brought a sense of team and made the office a "fun place to work" by having company-wide events such as: Employee Appreciation Day, Easter egg hunt, family picnic, team-building events, Bring Your Child to Work Day, and Halloween party

Administrative support for healthcare staff on abdominal transplant and neurology/trauma step-down units. Used effective communication and interpersonal skills to assistant patients, healthcare staff, and visitors with their needs. Very skilled in using computerized systems for inventory, transmission of doctors’ orders, and record keeping. Well-versed in medical terminology. Worked independently to open and organize neuro/trauma unit for new staff and patients.