• Schedule business and personal appointments.• Manage busy calendar.• Run errands as requested.• Plan events that include casual and professional gatherings.• Manage, update weekly activity on client’s investment accounts.• Answer phone calls and emails and take messages.• Help with daily time management.• Draft correspondence such as emails and letters.• Manage and pay monthly bills, prepare, and send out invoices.• Plan travel, including flights, accommodation, ground transportation and prepared travel itinerary.

• Efficiently handled scheduling for Maintenance Engineering staff of twelve• Coordinate travel arrangements, prepare and type documents/memos and monitor emails for Director of Property Operation• Created purchasing orders, verified purchase requisitions, research alternate sources• Managed department payroll and monthly budget/reports.• Scheduled and set-up meetings, conduct monthly safety trainings, created operations procedures.• Handled busy calendar for the Director of Property Operation.• Assigned work to Engineers and verify/inspect workload completion of repairs, • Organized/assisted with Contractor bids and proposals for ongoing building projects.• Answered busy phones, handled complaints pertaining to building/guestroom conditions• Heavy vendor interactions, vendor negotiations, managed and reviewed service contracts and monitored work by vendors/contractors.• Balanced month end invoices and reconcile department invoices.• Created and assist timeline for hotel renovation projects with the Project Manager.• Generated/managed expense report for both the Director of Property Operation and the Assistant of Property Operations in concur database system.• Created/maintained in-house equipment and furniture repair system/program.• Maintained and file permits, liaison between hotel and vendors/contractors, tracked W-9s and waivers.• Assisted Human Resource with new employee’s onboarding, organized office moves.• Managed the day-to-day office operations, managed of company’s mobile devices.• Assisted with distributing workload to Contractors, tracked all work orders from arrival to delivery.

• Answer phone calls and resolve inquiries• Create information and introduction packets.• Schedule and coordinate meetings, interviews, appointments and events. • A liaison between Management and clients.• Book travel and lodging arrangements.• Prepare and type documents and memos.• Set up filing systems and input data information into excel spreadsheets• Oversees all office supplies and office equipment.• Prepare invoices and generate expense reports.• Meet and greet clients

• Trained new employees and contractors on department processes and procedures. • Supervised the Help Desk, routed calls and helped with settling inquiries.• Provided customer support via written and verbal communications to various levels of the firm including partners, principals and directors.• Furnished senior management with execution and completion of specific projects and management of ongoing operations. • Performed routine and special assignments; provided support to other Independence Department team members and their initiatives.• Invented department processes and procedures.• Managed, updated and distributed meeting invitations through Microsoft Outlook.• Verified, reviewed, corrected, deleted unnecessary data, or combining data from several sources.• Compiled, sorted, and verified accuracy of data to be entered.• Generated department statistical reports.

• Proof read and inputted data for legal patents, as well as prepared documents for distribution to Washington Patent Office.• Maintained file system of legal patent documents.• Managed, updated and distributed meeting invitations through Outlook.• Booked travel and lodging arrangements

• Provided direct assistance to Purchasing Director by processing purchases and data entry of requisition orders, typed correspondence, prepared service vouchers and payroll authorization request.• Prepared and maintained competitive bid lists and contracts.• Interfaced with and supported warehouse personnel to facilitate accurate inventory maintenance by computer input and tracking of materials received, stocked and issued.• Booked travel and lodging arrangements.• Coordinated meetings and conference calls