Provide direct administrative support to Managing Counsel, attorneys and staff in the Chevron Upstream Law Group - Gulf of Mexico. Responsibilities for this position may include but are not limited to:• Handles all administrative responsibilities for assigned attorneys and legal analysts.• Drafts, formats, and revises legal documents, including complex agreements that require a very high level of word processing skills, attention to detail, and excellent proofreading skills to assure accuracy and coherency.• Prepares correspondence, presentations, and routine and complex business and legal/technical reports, with proper handling of sensitive and classified material.• Organizes and handles all meeting logistics for daily, weekly, monthly, annual, or special events.• Handles and processes settlements, e-billings, invoices, and payments within and outside the internal matter management system, Team Connect. Sets up vendor profiles in internal vendor system.• Creates and updates matters in Team Connect.• Works extensively in SharePoint and iManage• Coordinates domestic and international travel plans• Tracks and gathers related travel expenses and compiles expense reports• Effectively communicates and coordinates activities, including meetings, conference calls, and transferring data and other business needs with different groups/locations internally and externally.• Follows through on all requests to ensure deadlines are met and that work meets expectations.• Acts as an information resource in the area of computer systems, software and hardware technical support.• Handles special projects as requested.

Administrative support to Chief Administrative Officer, Vice President, General Counsel and Corporate Secretary and his direct reports which included the Vice President of Land, Director of Health, Safety and Environment, Director of Human Resources, Director of Regulatory and Legal. Essential job functions include: managing complex calendars, coordinate complex domestic travel, expenses. Schedule meetings including meeting space, materials, travel and refreshments for meetings. Coordinate teambuilding events. Prepare correspondence, emails, meeting materials for Board of Directors. Coordinate meeting room reservations, refreshments, and audio-visual requirements. Maintain all Board records (meeting materials, bylaws, minutes, attendance and related information).

Executive Assistant - Provide administrative support to National PartnerProvides administrative support to National Partner, Managing Director, Senior Managers and Managers of the practice. Essential job functions include: managing extremely busy calendars, coordinate complex domestic and international travel. Schedule domestic and global meetings including meeting space, materials, travel and refreshments for staff and clients. Coordinate teambuilding events for staff and clients.

Administrative support to the Executive Director, Executive Department and Board of Trustees. In addition to providing support to the Executive Director, the Executive Assistant and Board Liaison serves as a first point of contact in the Executive Department for Board members and the general public. • Coordinate Executive Director’s calendar, set-up meetings, organize schedule. Make travel arrangements and process expense reports. • Maintain and serve as primary manager of the Executive Department and Board calendars.• Act as a resource for general information regarding the Executive Director, Executive Department and Board of Trustees.• Serve as first point of contact for phone calls and mail directed towards the Executive Director and Board of Trustees; prioritize and disseminate information.• Prepare Executive Director’s correspondence; proofread, distribute copies, maintain records; write draft copies when appropriate.• Schedule Board, Executive Department, and other meetings of the Symphony.• Write, distribute and maintain minutes for Board and other meetings of the Symphony.• Prepare Board meeting agendas and materials and disseminate information to Board members in advance of Board meetings. • Coordinate Board mailings and other communication; provide information to members of the Board of Trustees as needed. Coordinate special requests of Board members and provide information to Board members as needed.• Maintain all Board and Executive Committee records (bylaws, minutes, membership, attendance- related information, Board of Trustees and Governing Directors member directory).• Collaborate with colleagues in multiple departments to coordinate concert and event attendance and special requests for select VIPs.• Work closely with Chief Development Officer to coordinate events and meetings with foundations, donors, prospective donors and Board prospects. • Collaborate with Finance Department to monitor Executive Department budget.

CorporateMaintain Board of Directors rosters, schedule, correspondence files, agendas, and minutes. Preparation of meeting agendas, information packets, and correspondence.Maintain (transcribe) minutes at Board meetings. Coordinate meeting room reservation, refreshments, and AV requirements.Maintain standing committee member lists and meeting schedule. Maintain agendas for and transcribe minutes at meetings of executive, finance, governance, by-laws and policy committees. Serve as liaison between committee members and department directors as needed.Maintain statutory corporate records (incorporation, registered agent, trademarks and copyrights, etc.).AdministrativeAssist CEO with meeting scheduling, traveling arrangements, correspondence and meeting setup.Assist Controller with payroll preparation/transmission and other accounting areas as needed to serve as substitute during controller’s absence.Maintain schedule, agenda, and minutes at staff meetings and senior leadership team meetings. Schedule meeting room, coordinate refreshments, and record and distribute minutes. Assist with scheduling and preparation of staff development events.Assist museum department vice presidents as required.Serve as museum liaison to visitors, guests, and donors.Human ResourcesMaintain knowledge of applicable HR laws and regulations.Process Workers’ Compensation claims.Maintain staff files including organizational chart and staff list, email list, job descriptions, PTO, benefit forms (mileage and travel reimbursement, PTO, etc.) employment correspondence, applications/resumes, emergency contact list and employment listings.Responsible for processing new staff paperwork (W-4, I-9, New Hire, etc.)Advise staff of employment benefits. Maintain all correspondence with and forms for health and retirement plans. Responsible for benefits enrollment of staff.Assist in developing personnel policies and procedures.

Executive Medical Secretary/Medical Transcriptionist for approximately 25 surgeons that perform outpatient surgery. Specialties included Orthopaedic, Otolaryngology, General Surgery, Plastic Surgery, Ophthalmology, Oral Maxillofacial, Podiatry, and Pain Management/Anesthesia. Other duties included scheduling surgeries, verifying insurance, payroll, purchasing, filing, phones, errands, and liaison with the billing company.

Administrative Assistant – Special duties included typing proposals, managed accounts payable (A/P), accounts receivable (A/R), prepared reports for tax accountant, prepared deposits and processed payroll.

Executive Assistant – Human ResourcesExecutive Assistant for the EVP of Human Resources and the VP of Compensation. Special duties included administering and upkeep of performance reviews program, merit increase updates, bonus and merit planning, presentations and any other duties as assigned. Administrative Assistant – Marketing and ServiceAdministrative Assistant – SVP of Marketing, SVP Transfer Agency, SVP of Variable Annuities,SVP of Corporate Communications and Service. In addition, provided support to the Vice Presidents in each of these areas and performed any special duties that related to their areas of expertise. Administrative Assistant - LegalAdministrative Assistant to the SVP of Legal. Special duties included working on SEC filings, set up of Board Meetings, presentations and any other duties as assigned. Administrative Secretary – Office ServicesAdministrative Secretary for the VP of Office Services. Special duties included coordinating office moves, purchasing, office maintenance, oversaw mailroom and copy room, and special requests.