Assist Program Directors in establishing goals and priorities for the preparation, implementation, management and research of community-based programs, services and administrative systems to foster the spiritual, mental, emotional and physical well-being of the community and its members.Acts as a resource on all Director level management and administrative matters as they relate to the development of social programs, services and implementation and self-governance structures, legislation and policies.Represent the organization, or delegate representatives to act on behalf of the organization, in negotiations or other official Administrative functions.Oversee all operations and organization activities to ensure the product and the desired results and are consistent with the Strategic Plan and Mission.Manages personnel and payroll correspondence related to Program Directors and Administration staff in recruitment, hiring, performance evaluations, supervision, termination, and staff training, or change in department codes.Ensure the effective and efficient running of all program and services through an annual review of office organizational charts and job descriptions and conducts annual performance appraisals of Program Directors and relevant staff under their supervision. Maintain relevant knowledge of funding initiatives to enhance programs and for the preparation of reviewing funding proposals designed for the development and implementation needed for programs and services.Manage revenue and expenses as per policies and procedures on a daily, weekly, monthly, quarterly, and annual basis or in accordance with the contract requirements as per the Financial Management Bylaw.

Responsible for assistant services of all office administration for the Chief and Managing Director and reception duties for all departments.- Answers inquiries of a general and authorized nature, refers other inquires to the appropriate individuals. Obtains and records concise information about the inquiry and/or relays accurate information provided by the individual.-Provides assistance to the Managing Director and Council in the form of administrative and secretarial services, assist Executive Assistant in preparation of Council meetings, Program Manager Meetings and any other meetings, as required.- Assists in the development and updating of policy and procedures, Personnel Policy, OH&S, Emergency Planning and other procedures, as required.- Operates main switchboard, screens calls and forward to the appropriate individual and announce visitors to office staff.- Takes minutes for Management staff meetings, prepares and types memorandums and correspondence. - Organizes social events, meeting, conferences and workshops/training sessions including arranging facility, travel, accommodations, equipment and packages. - Ensure the security and confidentiality of all personnel files, and maintains all templated personnel letters and assists other departments with letters, as required.- Monitors and ensures sign-out procedures are followed for the security and use of the band credit card by departmental employees;- Assists the Managing Director in the organization of departmental budgets and work plans and schedules year-end appointments with departmental Managers for budget review.- Maintain Administration filing system, and prepare photocopying, distribution of purchase orders, updating and maintaining Managers Meeting and employee leave calendars.- Maintain integrity of Indian Register by discovering events that affect the Register, such as birth, deaths, and marriages, and obtaining documents that verifies the events and then posts the changes/events.

- Provide daily human resources administrative support to ensure an efficient and effective human resources department within Esk’etemc. - Create and maintains all electronic and paper filing for the Human Resources office.- Process, verify and file documentation relating to personnel activities including, staff, recruitment, health & safety, employee grievances, performance appraisals, job classifications or re-classifications and organizational structure. - Receives and responds to verbal and written enquiries regarding human resources matters from staff, band members and the general public.- Updates organizational chart quarterly, or as requested.- Explains Esk’etemc personnel policies and procedures to employees or job applicants, as requested.- Conduct reference and background checks on all potential new employees, including requesting information from law enforcement officials, previous employers, and other references to determine applicants’ employment suitability.- Ensures legal compliance by monitoring and implementing applicable human resource federal requirements and maintain records. - Manage wage grid by conducting periodic research in job classification areas and recommending pay structure revisions.- Pre-screen and review employment applications with Program Directors or Supervisors to evaluate qualifications or eligibility of applicants.- Examine employee personnel files to answer inquires and provide information for personnel actions. - Cultivates professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. - Performs all duties and responsibilities in accordance with Esk’etemc policies, standards, and procedures.

- Attended regular and extraordinary meetings of Chief and Council and General Band Meetings to legally record proceedings, took impartial and accurate notes, and created minutes, motions, and action lists to support Chief and Council- Ensured that information complies with the requirements of Roberts Rules of Order.- Set up and operated technical equipment to record official meetings.- Reviewed minutes for approval, including content accuracy, conformance with the law, formatting precision, grammatical/typographical accuracy, conformance with procedures, and to ensure appropriate approval have been obtained.- Worked independently and collaboratively with Chief and Council support staff to complete search requests.- Maintained files and secure electronic and hard copy records of all minutes within a secure archive and database.- Provided TteS templates, procedures and assistance to department secretaries to ensure standardization of Minutes across the organization.

Operated the Microsoft Web Expression software and developed the www.esketemc.org website. I kept up to date events and profiles for all departments.

Responsibilities: - Created and organized Referrals filing system- Created, managed, and organized referrals database- Organized and attended meetings with proponents- Created authorization and/or rejection letters, and documents for referrals response- Organized Resource Field Technician field assessments- Prepared budgets and reports- Sent invoices to 3rd party companies- Contacted and integrated with Ministries and companies- Negotiated field assessment contracts with proponents and Ministries

Receptionist Responsibilities: - Answered phones, photocopying, filing, and typing documents - Made appointments and reservations- Managed and operated supply room- Managed e-mails and operated fax machine- Managed incoming and outgoing mail- Organized departmental/community meetings - Directed visitors to appropriate individualsLibrarian Responsibilities: - Developed, managed and maintained Esk’etemc library database- Accessioned and filed documents, books, maps, and tapes