Stacey Thomas Email & Phone Number

Rockville, Maryland, Us

Established and led the formal procurement department, including direct and indirect spendDeveloped procurement standard operating procedures (SOPs), strategies, processes, policies, and template documentsOwned the professional relationship and official communication with suppliers Crafted a requisition to purchase order process complete with electronic approvalsCreated a contract administration program; tracked spending, renewals, and expirationsDesigned procurement compliance and risk management programs and strategiesDetermined appropriate KPIs and metrics to track savings and cost reduction opportunitiesProduced 28% savings on contracted office and kitchen supplies by issuing an RFQ Implemented and trained staff on seven-step sourcing capabilities Introduced competitive bidding strategies including RFQs and RFPsInitiated Statements of Work and Specifications as part of the procurement process to ensure standards were maintained by vendors performing workNegotiated pricing agreements with strategic suppliersReviewed terms and conditions on agreements, quotations, and credit applications; redlined, as neededRedesigned electronic filing system to be easier to manage, locate files, and use day-to-dayCoached, mentored, trained, and built out a procurement teamEliminated non-PO-backed and/or non-contracted spendAnalyzed market data, suppliers, risk, and supply chain indicators; provided guidance to leadership Sourced chemicals, APIs, intermediates, and excipients to support new and existing drug target development Partnered with team leads to create standardized processes in other functional areas, such as inventory management (R&D lab, Engineering, QC) and accounts payable (AP)

Rockville, Maryland, Us

Managed ERP implementation for NetSuite, RF Smart, Daston, and Coupa Procurement, Invoicing, Expense, and Inventory Created and owned formal ERP Administration function; hired and led an ERP AdministratorCertified in Coupa Platform (2021) and Expense (2022)Designed ERP system integrationsLed business process workflow development for Procurement, Finance, AP, and Inventory (GMP & Lab)Saved 34% on Phase 2 consulting costs by bringing 200 hours of implementation tasks in-houseOwned development and delivery of training for procurement and associated technology

Mclean, Virginia, Us

Certified in: Coupa Platform, Workday Financials, and Supply Chain Management (SCM)Led and supported procurement (P2P) and sourcing (S2P) advisory service projects, including Business Process Design, Re-Design, and Supplier RationalizationImplemented procurement and inventory technology; designed workflows, approvals, and integrationsLed CPE-eligible procurement software training sessions for 50+ attendeesCreated quick reference guides for procurement and/or software processesSpecialized in healthcare clientele, including hospital and pharmacy customers

Washington, District Of Columbia, Us

Established a centralized procurement function in a fast-growing international company with 8 locations throughout the U.S., Europe, and AsiaDirected the search and selection process for several new software systems, including: procurement, expense management, AP/invoicing, and contracts managementManaged internal expectations for systems implementation process through go-liveLed the search and selection process for a new travel management system / agencyUpdated existing procurement and travel policies and proceduresCreated standard procurement documents and processes (e.g. RFI)Performed cost and pricing analyses; reviewed budgets and historical data to set goalsNegotiated pricing for a wide variety of spend categories, including SaaS and travel managementCollaborated with internal teams to identify needs and resolve inefficienciesLed all procurement activity for the company and provided education and training to team members

Fairfax, Va, Us

Fairfax, Va, Us

Established and led the indirect procurement function in a fast-growing online retail companyReduced Operating Expenses by 2% in one year through targeted cost optimization initiativesCreated all procurement and sourcing strategies, procedures, processes, policies, and documentsIntroduced Statements of Work as part of bidding process to ensure expected standards were met by vendors when performing workManaged the company-wide sourcing and negotiation efforts, including RFX processesSaved 40% on travel costs by implementing a travel program, new policies, and a booking toolAdvised management on a 46% savings opportunity related to printingSpearheaded catering negotiations, resulting in a 57% savingsRedesigned employee perk programs to be easier to manage and more cost effective, while maintaining employee moralePerformed supplier rationalization to improve supplier performanceOverhauled office supply program across eight locations, resulting in improved operational efficiencies due to easier ordering of standardized products and significant cost optimizationAdvised leadership on procurement strategies for expansion of brand into MalaysiaGuided newly acquired start-up leaders on procurement best practicesProvided recommendations for close-out of procurement-related activities once it was determined a subsidiary needed to be terminatedOwned development and delivery of training for procurement, travel, and associated technologyAnalyzed market data, suppliers, and overall risk; prepared presentations and recommendations for leadership based on findingsLed Workday Procurement and Supplier implementation, including testing, training, and administrationCultivated relationships with key leaders and suppliers to improve performance and drive resultsDetermined appropriate KPIs and metrics to track savings and cost reduction opportunitiesLed business review meetings with stakeholders to assess risks, opportunities, and potential strategies

Washington, Dc, Us

Led end-to-end complex sourcing and negotiation for assigned goods and services categories valued at $120 million in total spend; $1 million in signatory authorityCollaborated with business unit leaders to develop annual category management plansAchieved 17% cost savings through RFX releases, vendor consolidation, and negotiationsDeveloped key relationships with stakeholders and suppliers to improve business outcomesConducted market research, held pre-bid conferences, and evaluated suppliers to minimize riskEnsured compliance with contractual terms and conditionsParticipated in ERP transition to Oracle

St. Louis, Mo, Us

See education section below for more information

Las Vegas, Nevada, Us

Managed the end-to-end purchasing and sourcing process for high-value goods and servicesAdministered 200 commodity codes, across 38 departments, including: janitorial, tools & hardware, outdoor advertising, environmental surveys, and eventsProvided expert advice related to state legal statutes for procurement activities, including retention guidelinesConducted market analyses and benchmarking, researched suppliers, and held pre-bid conferencesBuilt rapport with stakeholders and suppliers to reduce inefficiencies and drive cost savingsLed key process improvements during SAP implementation resulting in increased user adoption rateAchieved an average cost savings of 25% through issuing RFXs and negotiationPerformed cost analyses and prepared metrics for department headsTrained new Purchasing Analysts and Administrative Specialists

Las Vegas, Nevada, Us

Earned two-pay grade promotion due to excellence in areas of teamwork and customer serviceManaged the end-to-end purchasing and sourcing process for lower-value goods and services Administered 200 commodity codes across 38 departments, including: interior plant maintenance, bottled water service, courier services, camera equipment, and arts & crafts for parks and recreation eventsLed pre-bid conferences, supplier evaluations, and contract compliance efforts to reduce riskAssessed supplier capabilities and financial responsibilities; made recommendationsAnalyzed market information and offered recommendations for sourcing strategiesServed as the community outreach liaison with the minority business councilManaged special projects, which interfaced with multiple federal, state, and local agencies

Las Vegas, Nevada, Us

Dept of Aviation / McCarran International AirportRecognized with a rare four-level promotion for outstanding contributions to a $43 million airport tram projectDrafted and edited complex RFX documents, Statements of Work, and Specifications in order to minimize risk to the organizationResearched requirements for complex acquisitionsCoordinated and scheduled all procurement activities for three Purchasing AnalystsConducted market research and prepared cost analyses for analysts, managers, and executivesEstablished administrative procedures, created a “how-to” manual, and trained team members Designed and implemented new filing, bid numbering, and office supply ordering systemsCreated a supplier database in Excel to assist with locating and selecting sources

Managed inventory reservations and international logistics for eight retail locationsLed the project to create and implement customized inventory softwareTrained 144 sales staff and store managers on inventory software and proceduresAssisted manager with inventory reporting, pick-lists, damaged items, and other inventory tasksPrepared sales statistics and inventory reports in ExcelAssisted store managers with designing sales floor layouts, signage, and promotional materialsOrganized management meetings, trainings, and travelProvided administrative support for two senior managers at the Northwest distribution centerSupervised weekend administrative staff

Ma, Procurement & Acquisitions Management

Graduate Certificate, Government Contracting

Mba, Global Master Of Business Administration

Bs, Business Administration

Bsba, Finance, Real Estate