Staci Willems Email & Phone Number

Waunakee, Wi

Waunakee, Wi

* Manage the office and organize office systems* Support the General Manager, employees, and customers through a variety of tasks related to organization and communication* Support all sales & and marketing efforts, including contract management, website updates, blogs, social media, and newsletters.

Waunakee, Wi

Provides administrative support for the Chief Executive Officer (CEO) and all of MERI staff to ensure efficient operation of the office.* Manage and maintain CEO calendar* Schedule, coordinate, and prepare for Board of Director meetings* Serve as HR Generalist and keep HR functions and software up-to-date* Manage employee assets (e.g., iPads, laptops, facility access cards)* Administer benefits for employees (e.g., at hire, at termination, qualified events)* Manage, write, and update Standard Operating Procedures (SOPs)* Assist sales team with proposals, contracts, preparing sales packets, and presentations* Administer IT support for the office by acting as liaison to 3rd party IT support, troubleshooting software/hardware issues, maintaining IT systems* Create, update, maintain client waste manuals* Establish, develop, and maintain filing systems (electronic and paper)* Answer incoming calls and assist as able

Madison, Wisconsin Area

Provide support to the President as well as the Executive Office - one of the highest levels of the organization* Perform extensive calendar management* Assist with a variety of office projects and processes * Respond to emails on behalf of the president, both internal and external* Act as liaison between departments and president's direct reports (c-level staff) to facilitate communication* Ensure departmental deadlines are met and action items are followed through* Deal with matters that require a strict level of confidentiality * Collaborate and delegate duties within the executive department* Manage travel, logistic details, and complete expense reports* Support the president in his external commitments related to the company, including board membership* Coordinate the agenda of senior executive level meetings, take notes, run technology, and designate and follow up on assigned action items* Use knowledge of Microsoft Office, including Outlook, Word, PowerPoint, and ExcelInvolved in various philanthropy initiatives throughout the organization:* Member of the Employee Philanthropy Committee* Member of the TASCcares Fundraising Committee* Member of Women United at TASC and their long term philanthropy sub-committee

Middleton, Wi

* Provide administrative support to SVP/General Manager, VP of Sales, and VP of Marketing and other executives and top-level management as needed* Arrange domestic and international travel per corporate T&E policy* Submit expense reports using Concur* Submit purchase orders and track invoices* Maintain and update various price lists* Order entry of departmental and company-wide products requests using Oracle* Write and submit new product release bulletins* Maintain dealer website ensuring all current marketing assets are uploaded* Track marketing development funds (MDF) budgets/accruals, sales promotions and invoices* Organize various company special events: meetings, holiday parties, social events, fundraising/volunteering opportunities* Involved with transitioning programs and procedures during merger of Sonic Foundry to Sony

Madison, Wi

* Provide administrative support to VP of Sales, Director of Marketing, and Sales Directors* Arrange sales meetings and make travel arrangements* Coordinate domestic sales channel trade shows* Track sales spreadsheets (domestic & international promotions, market development funds, quarterly forecasts)* Handle all account P.O.P. needs: key art, product samples, demo CDs, and catalogs/brochures from creative stage to completion.* Manage domestic sales account lists and databases* Maintain product profile sheets* Deliver information to domestic sales customers via email and postal mail

Madison, Wi

* Take ownership of each trade show’s exhibitor manual and coordinate all needs and deadlines with the Trade Show Manager* Make travel arrangements for all show attendees and work with show housing, make hotel reservations, and maintain rooming lists of all attendees* Assist with set-up/tear down of trade show booth and perform duties in trade show booth as assigned such as booth reception and taking sales orders* Set up company meetings before, during, and after shows* Research new trade show ideas* Assist with show budgets* Coordinate shipment of materials to and from shows* Set-up corporate events (holiday parties, open houses, etc.)

Madison, Wi

* Administrative and marketing support for Marketing Manager* Mail out literature and product sample requests* Quickly promoted to Trade Show Coordinator to fill a need of a growing company

* Administrative and marketing support to CEO of company, marketing manager, and sales staff* Track incoming parts inventory* Coordinate brochure printing* Assist with trade show planning* Set up travel arrangements

* Administrative support for the R&D department