Administrative Assistant / Document Control Coordinator•Maintains the turnaround database, enter initial scope information into database & ensure validity, and any updates that may be required.•Maintains the turnaround hard copy & electronic filing system•Supports the development and maintenance of planning data and turnaround package data•Maintains turnaround scope management of change data (appeals system)•Supports planning data reproduction and distribution processes•Maintains the turnaround project plot plans, including layers for density location, crane utilization, equipment location & type and any temporary facilities.•Annotates (initial Mark-Ups) and maintains project P&ID’s per turnaround planning guidelines•Provides support to planning in development of field isometrics•Maintain office equipment (i.e., copier, printer, fax) and office supplies•Manages office space and sets up new personnel with office equipment, i.e. computers, computer access, phones, etc. •Work with Safety & HSE Departments to ensure all badging & radio issues are addressed & covered & communicate any issued that may develop during plant outages.

•Routine interaction with SAP PM Leadership team to understand issues and viewpoints, work with other SAP PM sites to help standardize SAP processes and solutions, communicate learning’s and information for the SAP PM leadership team to all SAP PM users.•Site support power user for SAP. Specializing in the Preventative Maintenance work field and providing support & training in the PM System of SAP. Assist in updating and creating task list, maintenance plans for planning; collecting documentation for establishing all new accounts, assist with resolving cost issues and accountability for all charges in work orders.•Review weekly forecast developed by Operations Maintenance Gatekeeper, review available resources with area Maintenance to validate daily/weekly schedules and to match proper resources to the scheduled work. Adjust resources as needed to meet business unit needs, and allocate resources to scheduled maintenance work for the site to meet business and area needs. •Communicate with contractors for jobs relate to scaffolds, insulations, etc prior to scheduling work. •Use SAP PM Scheduler to finalize weekly & daily schedules with the Operations Maintenance Gatekeeper and distribute schedule on a daily basis.•Owner of MIQA inspections & Critical Components file. Maintain inspection history of vessels & relief valves per MIQA & PSM requirements. •Review of equipment files & report previous information for Metallurgical review, file extensions, revisions, etc for all equipment currently set up as critical components, resolve issues of equipment not being critical & documenting files accordingly. •Updating maintenance plans, restarting clocks and making necessary changes on equipment reviewed by Metallurgical group.

Assistant to the VP/Regional Manager - Responsibilities include screening calls, typing of all correspondence, various scheduling of corporate meetings, organization of all files, flight/hotel arrangements for business trips for personnel and all visitors that may need accommodations, design and create all mailers for distribution via mail, maintain equipment list on internet, design of billboards at various locations throughout Texas, assist with correspondence to Mexico store locations, maintain all files for sales specialist, typing and filing of all quotes and correspondence, assist with switchboard and mailing room, assist in the service department with billing and dispatch, light interface with collections, maintain all credit applications, maintenance of all pager and radio communications (Nextel), purchasing of all office supplies and maintain office supply room, order of all copy machine equipment