Hospitality Sales

Household CEO, Time Management, Organization, Director of Child Development, Teacher, Event Planner, Accountant, Budget Management, Bill Payer, Chauffeur, Facilities Maintenance, Landscaper, Chef, Nurse.

Assisted Company President, CEO, Chairman of the Board of Directors, Chief Financial Officer & Director of Quality and Compliance.Initiated and coordinated a wide variety of complex and diversified administrative support functions required for supporting a responsive and professional business operation.Demonstrated diplomacy and judgment in dealing with frequently changing situations by maintaining extensive knowledge of internal and external organizational relationships.Composed non-routine letters and memorandums for the executive's signature requiring a superior overall working knowledge of operation functions. Followed up on assignments of operations and committees to ensure decisions were implemented. Edited executive's documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage.Provided daily schedule and calendar management to maximize executive's time. Scheduled and arranged meetings, conferences, and other sessions including accommodations, space, facility,notifications, and meals/refreshments. Made travel arrangements and coordinated itineraries.Researched, compiled and analyzed data to prepare reports, tables, charts and graphs for executive's review; made recommendations base on knowledge of organization. Maintained records, prepared reports and developed presentations from general instructions. Used word processing, presentation and spreadsheet systems. Took, edited and distributed meeting minutes to appropriate committees. Transcribed dictation for executives.Anticipated problems and initiated appropriate actions. Administered sensitive/confidential and proprietary information with discretion. Handled correspondence, documents, and assembled data from various sources and compiled special reports. Received and screened telephone calls and office visitors.

Share responsibility for $60 million traffic budget. Responsible for inbound and outbound transportation for 6 regional distribution centers and 1,700+ retail locations resulting in improved efficiency and team performance. Key in timely resolution of discrepancies with initial and backorder shipments. Negotiate best rates with freight carriers. Adept in transportation rules and regulations and analyzing customer pick-up vs. delivered pricing.Saved $7 million (5%) by reducing drug and general merchandise cost of goods sold by performing in-depth analysis of vendor terms to determine the best sourcing for 30 seasonal programs involving over 800 vendors.Coordinated traffic activities that optimized warehouse usage by acting as liaison with warehousing, accounting, inventory management and purchasing departments.Improved a Jobber Crossdock program designed to increase warehouse flexibility and maximize store deliveries for over 200 stores.Created and implemented a database used by entire traffic department that tracked over 6,000 shipments annually, verified rates, assisted in status reporting, auditing invoices, lane analysis, and problem resolution.Saved approximately 25-50% on freight expenses for over 3,000 shipments annually by surveying truckload, less than truckload (LTL) and rail carrier contracts and determining mode of transportation.Audited and processed over $300,000 freight invoices monthly by applying general ledger account codes and analyzing details of freight invoices.

As part of supply chain effort that included 60+ business users and 120+ technical people, participated in various process re-engineering activities.Assisted in project planning exercises using specific software (Project Manager Workbench). Documented systems and process models in Casewise.Acted as scribe at workshops and meetings because of accuracy, attention to detail, and efficiency. Prepared briefing charts, reports and correspondence. Processed and audited expense reports.Coordinated and maintained contract information for over 85 IT consultants; verified, coded, tracked and approved their invoices.Managed documentation library for the IT department. Maintained personnel files and arranged organization charts for a staff of 150.