R• Standardize financial reports, using Microsoft Word and Excel. Checking that the headings, fonts, margins and spacing are consistent. Check and fixing when needed, tables in the notes section so that the numbers are aligned and squared visually. Check that tables in the notes section are footed. • Final assembly of financial reports, bound hard copies or a PDF file. For the bound copies I make certain the copies look clean and professional. For the PDF version I use PDF Flyer to assemble and secure reports. • Maintain office and breakroom supplies. • Finalize letters to clients and taxing agencies.• Invoicing for payroll compliance audits. • Post accounts receivables. • Create monthly statements. CCH Practice Management generated statements that only show invoice date, number and amount. For labor union payroll compliance audits, I need to created their statements outside of the time and billing system, to provide the client the corresponding company the compliance audit was preformed and, when applicable, the amount outstanding• Final assembly of tax returns to clients.• I am in charge of releasing returns in the electronic filing system. At tax filing deadlines, I coordinate with partners and the tax department to make sure all returnsare released. • Created easy to follow filing instructions for the client for year end & qrtly payroll tax, print, and assemble for client.• I am an administrator for our ShareFile account. • Record keeping.• In charge of the shipping department. Special projects• I took control of reconstructing our time and billing after a server crash in August 2020. I was able to account for all the invoices and cash receipts that were lost.• I took on cleaned up our client database. This included inactivating duplicate names and former clients. We are now able to more accurately capture billable time. During this clean up several payroll compliance audits were found not to have been billed.

Reviewed orders, making sure all proper documentation was attached, and sent purchase orders to the vendors. Tracked open orders with a spreadsheet I created.Handled and screened incoming calls to the office. Greeted visitors and directed them.Reconcile PO and enter vendor invoices.Completed monthly bank reconciliation and American Express card reconciliation. Coordinated catering on-site.Coordinated shipping and receiving of equipment and handled incoming and outgoing mail.Handled all invoicing and crediting customers.Facilitated customer returns, by coordinating the pick-up of the product, obtaining the return authorization from the vendor and issuing credits to the customer.Handled collections on past due invoices.Maintained credit files of customers and created a customer credit application using Microsoft Word and Adobe Acrobat.Maintained office and kitchen supplies.Assisted in travel arrangement (domestic and international) for individual and groups by booking flights, hotels and rental cars. Assisted the Marketing Director with events .

Entering and validating account payable invoices. Checking for accuracy in unit price, tax and freight.Worked closely with vendors to resolve issues.Performed the weekly accounts payable check run.Assisted the fraud department in detecting and stopping fraudulent orders from be processed.Assisted the IT department with troubleshooting workstation and networking problems.

Managed and maintained the HP9000 systemCreated programs for data collecting for market research surveys using Quancept.Created programs for tables to quantify data.

Developed a daily cash position report.Balanced bank to books monthly.In charge of daily receivables deposit.Helped create Human Resources Employee Handbook.In charge of collections of past due invoices.Resolved accounts receivable and payable issues.Handled credit card charge backs (disputes).