Personnel Action Requests (PARs): Submitted requests for changes to position status, funding, position type, etc. Generated monthly complement reports for all 17 agencies served by the General Government HR Delivery Center (GGHRDC). Conducted research for hiring managers to ensure employees were assigned the appropriate roles to perform their duties. Electronic Official Personnel Files (eOPF) Liaison: Uploaded and certified documents to employee files including performance reviews, disciplinary items, and action letters (new hires, demotions, promotions, transfers). Conducted periodic reviews of files to ensure compliance. Converted hard copy documents into electronic format and uploaded to files. Distributed various employee letters, FMLA documents, etc. Reviewed items for signatures, dates, redactions, and other pertinent information before filing. Financial Disclosure Liaison: Provided assistance to filers of the PA Ethics & Code of Conduct financial disclosure forms. Reviewed completed documents for compliance before submitting to the legal team for final review and submission. Ran reports to identify missing filers. Administrative Support: Executed a project reviewing the work addresses of the GGHRDC’s 17 agencies and their offsite employees in preparation of the new governor’s administration; coordinated with agencies to compile the data. Created the division’s employee manual in OneNote and updated as needed. Distributed monthly annuitant reports. Drafted letters to the governor’s office requesting pay rule exceptions for new or transferring employees. Assisted with training events creating promotions, distributing course announcements and schedules, and providing support to attendees. Managed telephone lines. Assisted employees with HR inquiries. Sorted, dated, and distributed incoming mail. Prepared items for outgoing mail. Maintained delivery center contact lists. Processed purchase orders, scheduled maintenance and repair of office equipment.

Drafted, scanned, filed, and mailed letters and orders for counsel attorneys with the Bureau of Professional and Occupation Affairs (BPOA). Reviewed, formatted, and edited letters and orders drafted by attorneys.Filed/docketed legal documents with prothonotary through the Pennsylvania Licensing System (PALS).Provided administrative and technical support for attorneys as needed: printer/scanner maintenance, assistance with computer set-ups, faxed documents, created/opened new files, obtained case numbers, etc.Prepared and delivered proposed and final regulations for the 28 licensing boards under BPOA to the House and Senate for review and eventual implementation into board policy/law.Provided back-up support for the receptionist: answered phones via Skype remotely and in-office; date stamped, sorted, scanned, and filed incoming mail. Processed incoming payments for fines or citations. Issued subpoenas.Reported licensees who were delinquent on civil penalty payments to the Office of the Attorney General for collections.

Data entry: solely responsible for the entry of new client information, underwriting contracts, revisions, and cancelations into the client and traffic management software. Scheduled on-air flights for TV and FM underwriting and promo spots. Managed and tracked preempted spots and makegoods/substitutions. Managed FM and TV program avails and inventory. Trade management: worked with the business office to ensure fulfillment of trade arrangements and agreements. Managed the distribution and tracking of trade tickets from clients and vendors to donors, staff, volunteers, and other clients. Executive support: researched data and generated financial reports for both the president of the organization and the sales manager. Created and regularly updated Excel spreadsheets that uploaded to PowerBI providing information such as budget pacing, AE commissions, monthly projections, revenue income by industry, etc.Invoicing: generated, reconciled, and distributed monthly underwriting invoices to sponsors. Special projects: Organized and tracked qualifying and non-qualifying submissions for the annual writing contest; managed RSVPs for events; solicited donations from local businesses to be used as prizes for WITF’s annual Spelling Bee winners.Volunteer: managed project tables and coordinated outside volunteers at educational events, answered phones for FM pledge drives, member of the employee engagement team.

Human Resources: procured and managed the 401k program, malpractice insurance, healthcare coverage, and supplemental employee benefits. Maintained employee files. Trained and supervised part-time employees.Legal assistance: scanned, filed, distributed, and prepared various legal documents for attorneys. Scheduled appointments through Outlook; coordinated and scheduled depositions and travel. Invoicing /Budget: prepared and sent all client invoices. Processed credit, cash, and check payments from clients; made weekly bank deposits. Ordered office supplies, maintained monthly spending records, and managed accounts payable. Worked with various vendors to procure office equipment including high-capacity printers, cell phones, and Internet plans.Executive assistance: provided support to Attorney Bogatz - running errands, scheduling travel and appointments, etc.