Stephanie Stage Email and Phone Number

Providing administrative support for Aramco Services Houston Research Center locations in the Energy Corridor area of Houston.

Providing administrative support to the President and C-Suite Executives for Fugro Land Division at the US Headquarters in Houston, TX. Travel, expenses, calendar, event planning, sales meetings, supply inventory.

Senior level administrative and personal support for prominent offshore industry pioneer. Actively provided financial and data analysis as he sought to establish a separate new entity from Horton Wison Deepwater and a foreign partner. Acted as a sounding board and advisor during a lengthy separation and legal process. Reviewed and assimilated all legal documents in order to proactively support his decisions. Initiated most daily activities and set priorities. Reviewed all board documents and financial reports as necessary to provide recommendations. Heavy research and analysis of the market as well as current business and budget financials. Independently established a startup company including office acquisition, furnishing and technology installation. Personally executed time critical and confidential projects/requests. Acted as the primary point of contact for all legal, banking, financial, industry (oil & gas) and press inquiries and communication. Arranged all correspondence, travel and events. In depth understanding of required record keeping. Proactively researched memberships and provided recommendations resulting in creative pathways to business avenues and contacts. Recorded and published meeting notes and independently followed up to complete action items as necessary. Maintained extensive personal and business contacts. Managed multiple real estate properties. Assisted with all estate planning from inception through the final estate.Held all personal, business and financial information in the strictest of confidence.

Senior level administrative support for an offshore engineering company with direct support to the President, VP and CEO. Composed and authored technical personnel resumes and biographies for a staff of over 20 designers and engineers, performed project administration, collected and proofed technical documents provided by engineers for proposals and as work product. Conducted internet research, composed reports, executive summaries, newsletters, and marketing presentations. Maintained office supply inventory. Provided a great deal of international interface with a Chinese business partner. Created detailed travel itineraries and booked frequent domestic and international travel arrangements for all office personnel including visa and passport maintenance and processing.

Advanced administrative duties in support of five engineering department managers. Heavy emphasis on personnel management as the departments supported had headcounts in the hundreds. Proactively established one on one relationships with leaders and contributors. Provided recruiting support to the managers including composing job offers, travel arrangements, meeting and resource coordination. Personally provided orientation for new hires into the departments. Budget assistance using Excel. Call screening and Outlook calendaring for each of the managers. Organized and provided planning and support for the “Young Guns” engineering orientation program and within the Young Guns leadership team. Achieved a promotion to the Marketing Dept. which led to greater duties including event planning and fundraising for Mustang’s robust community and charitable involvements. Identified press release worthy material and composed rough draft releases. Continually expanded my role to include more community outreach and involvement, including attending economic development meetings in the area and school district.

Senior administrative duties in support of the VP of sales. Heavy Outlook calendar support for the executive, as well as support of a large sales and marketing department with over 30 sales staff. Proactively sought out training to educate myself on the in-house sales commission programs and interfaced with the sales staff to relieve the VP of basic questions freeing him to address only critical or escalated issues. Trusted with confidential financial and personal information. Planned and arranged monthly sales manager meeting including meeting space, meal service, technical support, agenda creation and travel to the meeting locations. Attended all sales meetings at various levels, generated reports and meeting notes. Due to my short tenure at this position, I recruited a suitable replacement and provided training prior to vacating the position.

Medical front office administration for a busy pharmaceutical research clinic including; patient intake, high volume switchboard, maintenance of current study documentation, update and filing of patient charts, office supply orders, maintenance of company business calendar, form maintenance and mail. HIPPA trained for exposure to highly confidential patient information. Assigned additional responsibilities for business development which included; cold calling pharmaceutical companies to identify upcoming drug trials and studies, maintenance of an ACT! Database with contacts and contact activity, and scheduling follow up.