Stefanie Tarr, Mmc, Cmc, Rmc Email & Phone Number

Peoria, Il, Us

Peoria, Illinois, United States

In Peoria, Illinois, the City Clerk is an elected position. The Clerk is elected at the same time as the Mayor, Treasurer, and the five District Council Members, all of whom serve a four-year term. As an elected official, residency within the City limits of Peoria is a requirement. Although Municipal Clerks derive primary duties from the State Statutes, they also perform other duties established by Municipal Ordinances or custom and practices. Fundamental duties are as follows:-… Show more In Peoria, Illinois, the City Clerk is an elected position. The Clerk is elected at the same time as the Mayor, Treasurer, and the five District Council Members, all of whom serve a four-year term. As an elected official, residency within the City limits of Peoria is a requirement. Although Municipal Clerks derive primary duties from the State Statutes, they also perform other duties established by Municipal Ordinances or custom and practices. Fundamental duties are as follows:- Attend all meetings of the corporate authority and keep a full journal of its proceedings.-Keep a separate book of ordinances enacted by the municipality together with a record of the date of enactment and publication.-Issue all notices under the Open Meetings Act.-Act as custodian of the corporate seal and of all papers or documents belonging to the municipality.-Act as the Freedom of Information Act Officer and Administrator - Accept, document and process FOIA requests submitted to the City (Police have their own FOIA Officer).-Oversee the proper preservation and destruction of public records per the Local Records Act.-Administer Oaths of Office for City Officials.-Responsible for filing a certified copy of the tax levy ordinance, copies of annexation or disconnection ordinances, copies of subdivision plats and other documents with the County Clerk and County Recorder.-Prepare certifications of authenticity.-Official recipient, along with the Mayor, of notices pertaining to litigation involving the City of Peoria.-Prepare City Council Agendas and Packets.-Oversee appropriate materials, reviews and processes are provided for liquor license applications.-Provide Notary services for City business. Show less

Peoria, Illinois Area

• Coordinates with multiple departments to draft and finalize City Council meeting agenda.• Coordinates and delegates with Staff to assemble and distribute of agenda packets to City Council Members, the City Manager, City Departments and interested members of the public.• Arranges for official publication and posting of notices pursuant to the Open Meetings Act for the City Council and Firemen’s Pension Board. • Prepares meeting minutes and meeting transcripts upon… Show more • Coordinates with multiple departments to draft and finalize City Council meeting agenda.• Coordinates and delegates with Staff to assemble and distribute of agenda packets to City Council Members, the City Manager, City Departments and interested members of the public.• Arranges for official publication and posting of notices pursuant to the Open Meetings Act for the City Council and Firemen’s Pension Board. • Prepares meeting minutes and meeting transcripts upon request.• Prepares and distributes follow ups on Council actions and directions to Staff.• Distributes and files documents internally and with the County Clerk following Council action.• Finalizes Resolutions, Ordinances, and Agreements for the Mayor’s and City Manager’s signatures• Attends all City Council meetings both regular and special.• Archives and indexes records annually• Provides information and access of City records to City Staff and the public through the use of Questys and Granicus.• Conducts research on the more complex inquiries.• Retrieves and makes copies of City Council actions and other public documents upon request. • Notarizes and certifies City documents. • Knowledge of policies, procedures and requirements governing the actions of an elected City Council and the general functions of a municipal government, organization, functions, procedures and rules of the Council and Council Committees.• Knowledge of Municipal Code provisions related to the operations of the City Clerk’s function and matters which come before the Council and its committees. • Knowledge of rules and procedures governing the notice and conduct of public hearings pursuant to the Open Meetings Act. • Knowledge of standard office administrative practices and procedures. • Knowledge of principles, practices, methods and techniques applicable to administering a City-wide records management program. Show less

Peoria, Illinois Area

• Prepares agendas for monthly Board meetings. • Arranges for official publication and posting of notices pursuant to the Open Meetings Act. • Prepares meeting minutes and meeting transcripts upon request.• Prepares and distributes follow ups on Board actions.• Distributes and files documents.• Calculates retirement, death and widow benefits and works closely with the Fund's accountant for accuracy. • Works with members with the retirement or disability process. •… Show more • Prepares agendas for monthly Board meetings. • Arranges for official publication and posting of notices pursuant to the Open Meetings Act. • Prepares meeting minutes and meeting transcripts upon request.• Prepares and distributes follow ups on Board actions.• Distributes and files documents.• Calculates retirement, death and widow benefits and works closely with the Fund's accountant for accuracy. • Works with members with the retirement or disability process. • Works with the Fund's attorney to process Applications for Disability and to conduct Public Hearings. • Processes invoices for payments.• Communicates regularly with the Trustees of the Board.• Advises the Board of upcoming training sessions as required by Public Act 96-006 and records training hours upon completion. • Maintains the Board website and update as needed. Show less

-Assisted and advised the Executive Director and interacts in an official capacity with other managers at SURS. -Facilitated the accomplishment of the work of the office of the Executive Director organization through providing, obtaining, and/or coordinating management and information services and integrating them with the general management of the organization. -Provided administrative support to the Board of Trustees and the Investment Department staff which included planning… Show more -Assisted and advised the Executive Director and interacts in an official capacity with other managers at SURS. -Facilitated the accomplishment of the work of the office of the Executive Director organization through providing, obtaining, and/or coordinating management and information services and integrating them with the general management of the organization. -Provided administrative support to the Board of Trustees and the Investment Department staff which included planning, attending, taking minutes and providing necessary follow-up at Board meetings. -Acted at the SURS Travel Coordinator.-Served as a notary for the organization upon request.-Assigned and oversaw various aspects of projects to make sure they are completed in a timely manner.-Managed equipment, furniture and assets of the office of the Executive Director and Investment Department.-Organized, scheduled and attended Board of Trustee meetings.-Maintained SURS vehicles according to the University of Illinois Carpool schedule.-Verified that the administrative department, Board of Trustees and Investment Department are in compliance with the Travel Approval and Expense Reimbursement according to SURS Policies and procedures as well as policies set forth the Higher Education Travel Control Board.-Provided support to the Executive Director, SURS Board of Trustees, investment Department, SURS managers and staff, legal representatives, leaders of affiliated agencies and organizations, investment management firms and broker/dealers, investment consultants, custodial bank and the University of Illinois. Show less

Urbana-Champaign, Illinois Area

•Assisted the chief investment officer, deputy chief investment officer, four investment officers, one compliance officer, the executive assistant in the legal department and the executive assistant to the executive director.•Travel Coordinator•Maintained investment library and money manager files.•Filed and made readily available capital calls.•Special filed old capital calls by compiling in Adobe Acrobat, bookmarking each partnership, and uploading into Filenet. •Compiled… Show more •Assisted the chief investment officer, deputy chief investment officer, four investment officers, one compliance officer, the executive assistant in the legal department and the executive assistant to the executive director.•Travel Coordinator•Maintained investment library and money manager files.•Filed and made readily available capital calls.•Special filed old capital calls by compiling in Adobe Acrobat, bookmarking each partnership, and uploading into Filenet. •Compiled and duplicated agendas for quarterly SURS Board meetings and interim Investment meetings and distribute to all Trustees, the Executive Team and appropriate personnel.•Planned and coordinated Board quarterly dinners within the Chicago area.•Attended all quarterly Board meetings and interim Investment meetings.•Prepared minutes of meetings and distribute to appropriate staff for review.•Prepared approved minutes and exhibits for website posting.•Special filed approved minutes and exhibits using Filenet.•Assisted with the compilation, formatting, duplication and distribution of the Governor’s Report on an annual basis.•Duplicated the Invest in Illinois report for distribution on an annual basis.•Updated Board website with upcoming agendas while archiving old agendas.•Compiled monthly investment updates and distribute accordingly.•Processed and distributed mail on a daily basis.•Oversaw three to four SURS cars. Show less

Urbana-Champaign, Illinois Area

•Worked under three attorneys with a range of responsibilities that encompass the timely preparation of cases from preliminary investigation to trial.•Acted as liaison between attorneys, clients, healthcare providers, insurance carriers, law firms, and government.•Performed computerized and law library research.•Drafted pleadings, motions, orders, answers, and complaints for review.•Prepared memorandums containing relevant case facts and issues review.•Prepared… Show more •Worked under three attorneys with a range of responsibilities that encompass the timely preparation of cases from preliminary investigation to trial.•Acted as liaison between attorneys, clients, healthcare providers, insurance carriers, law firms, and government.•Performed computerized and law library research.•Drafted pleadings, motions, orders, answers, and complaints for review.•Prepared memorandums containing relevant case facts and issues review.•Prepared content-specific case files reflecting supporting forms, documentation, and phone messages to use during client presentations, and index/cross-reference network database information.•Coordinated court calendar management.•Collaborated to prepare presentations of case reviews for large clients.•Collaborated for trial preparation.•Abstracted and summarized depositions.•Coordinated and compiled pertinent information for depositions. Show less

Urbana-Champaign, Illinois Area

•Acted as liaison between the courts, attorneys, city official, defendants, and general public. •Prepared and processed case files; tracked progress; prepared timely pleadings and documents; coordinated court and city calendars and dockets; prepared relevant correspondence to appropriate parties. •Collaborated with the preparation of a statistical report reviewed by city council members, mayor, city manager and city attorney. Said report was a compilation of city court stats which… Show more •Acted as liaison between the courts, attorneys, city official, defendants, and general public. •Prepared and processed case files; tracked progress; prepared timely pleadings and documents; coordinated court and city calendars and dockets; prepared relevant correspondence to appropriate parties. •Collaborated with the preparation of a statistical report reviewed by city council members, mayor, city manager and city attorney. Said report was a compilation of city court stats which included the amount of fines paid and or assessed by the court, number of tickets issued, public service work assessed and completed, number of defendants complied with their sentence, and number of cases filed for each offense. •Processed various payments for City Ordinance Violations, unpaid parking tickets, liquor violations and delinquent food and beverage taxes.•Organized and maintained attorney files, research files, law library, office supplies, and city codes. Show less

Urbana-Champaign, Illinois Area

-Kept and organized the Court's calendar-Prepared correspondence to counsel pertaining to pending hearing dates.-Collected and organized files for the daily docket prior to court.-Noted the minutes of the court proceedings on a docket sheet. -Processed high volume cases such as arraignments, small claims, paternity.-Swore in voir dire.-Worked with juvenile abuse/neglect, small claims, support enforcement, criminal and traffic.

Paralegal Studies

Legal Ethics Organizational Communication Tort Law Civil Litigation I and II Legal Research Contracts

Aas, Legal Secretary