As Event Manager I worked closely with the Executive Director to design, plan and implement several events including a 300 person multi day, multi location conference, VIP receptions, press conferences and film screenings, to name a few. My primary role was to manage all logistics including, but not limited to: arranging for travel and accommodation for attendees , site selections, event budgets, catering, decor, security, contract and room block negotiations.

* responsible for providing leadership in the logistical planning, implementation and evaluation of the AWID International Forum which took place in Istanbul- Provide strategic leadership and management of the development and implementation of Forum & Events strategies and workplans - Coordinate closely with relevant staff (the ED and SI Managers) who are leading programmatic components of the Forum or other AWID events- Manage Forum & Events staff and contractors, providing direction, managing performance and overseeing workplanning to ensure effective fulfillment of Forum & Events objectives- Develop, manage and adhere to the budget and other Forum & Events resources, ensuring adherence to financial controls and financial and organizational policies and procedures

* Managed Summit Steering Committee and Connecting for Change planning team* Recruited, hired, trained and supervised all Summit contracted staff * Arranged all food and beverage requirements* Managed all venues including but not limited to negotiated and secured holds, negotiated contracts, managed attrition clauses and room blocks. * Managed all suppliers including but not limited to audio visual, security, transportation, décor, staging, media, partners and sponsors. * Ensured all ticketing arrangements were made for all public events and ancillary events, including contracting with Ticketmaster. * Recruited, screened and trained all volunteers* Managed the approved Summit budget and implemented financial controls, allocated resources, monitored cash flow and ensured event production in keeping with approved budget* Prepared regular board reports as well as a thorough final event report

Lead production management on both intimate and large scale events including; Take the Lead BC, David Suzuki Receptions in Calgary, Toronto and Vancouver, Kyoto Planet Trade Show Booth, Vision Vancouver (various events), PowerUp Canada launch.Source venues, catering, AV, promo items, transportation, travel, graphic designers and numerous other suppliers needed for a successful event.Work with local governments to secure permits and proper licensing.Minimize environmental footprint of each event through implementation of sustainable production plan.Experience in reporting to steering committees and boards of directors for events and deliverables.Manage event budgets as well as invoicing and accounting.Develop and implement staffing and volunteer guidelines, requirements and schedules as well as train all staff/volunteers.

Adaptive Path - Operations LeadNegotiated venue contracts, room blocks and food and beverage minimums.Coordinated conference planning and on-site logistics including food & beverage, room set-up, A/V, signage, on-site sponsor representation.Designed and created floor plans for all meeting and public space in venues.Produced all evening events, including venue selection, décor and menus.Developed and maintained overall budget for conferences and workshops.Main contact for all client and venue correspondence.

Coordinated ground transportation for 250 delegates and sponsors. Acted as main point of contact for all sponsors and their reps.Coordinated multi meeting timetable, including logistics and program attendee lists.Coordinated and managed personalized delegate multiple meeting schedules.Programmed, updated and maintained conference website.Program and speaker management, including scheduling and travel arrangements.

Provided support to the conference team in all conference planning activities. Worked onsite with exhibitors and sponsors to ensure all requirements have been met.Created, developed and coordinated spousal and family programs.

Sourced, negotiated with and booked international and local musicians, artists and suppliersDealt with all contracts, visa applications and all other legal documents required for work in Canada.Developed and maintained task lists, critical paths and production schedules.Designed and developed themes for all events.Maintained all accounting and budgets.Inspected and selected all venues.Hosted several international musicians and artists.