Responsible for managing vendor relationships, payments, benefits, assisting with recruiting and interviews, creating onboarding documents, booking travel for all employees as needed, coordinating meals, and stocking office supplies. Volunteer office therapist :)

Schedule overlord and helicopter parent for the CEO, Fred. My role was straightforward: identifying needs to be met and often meeting them before Fred knew what his own needs were. Supplying daily meetings schedule and overview. Other duties included taking minutes in the weekly executive meetings, booking all travel, coordinating internal and external meetings, giving frequent reminders, and sending emails on Fred’s behalf. Supporting the Business Operations team as needed with planning quarterly onsites and executive team offsites.

CARTA is an educational non-profit at University of California, San Diego. CARTA holds public symposia each year, hosting guest scholars in fields related to Anthropogeny. My job duties included booking travel and catering for the events, assembling informational packets for both speakers and attendees, event setup, and organizing an internal library of academic articles related to Anthropogeny for grad students.

Extensive scheduling with multiple and complex calendars, arrangement of travel and accommodations for multiple VPs. Assist with expense reports and general office duties, such as organizing catering, handling shipment needs, restocking of kitchen and office supplies, and greeting guests who come in for meetings and demos. Maintain relationships with vendors, organize meeting room spaces and lunches for investor meetings and board meetings, and handle business card and tshirt orders. Created digital database for all NDAs and MNDAs.

Enabled CEO to scale up and optimize use of his time. Handled scheduling for both business and personal meetings, coordinated board meetings for year, drafted email correspondences, communicated with immigration lawyers to obtain and edit documents needed for CEO to get work visa, answered audit requests from investors, signed documents as needed, paid invoices that fell under my responsibility, sifted through client data on Intercom and compiled and organized data to present to CEO as requested.

Responsible for answering client questions regarding class information and payment options, enrolling clients in classes, making modifications to existing schedules as needed and handling financial transactions both in person and on the phone. Ensuring proper paperwork completed and filed appropriately. Managing account details for clients, processing multiple types of vouchers and payments from different sites such as LivingSocial, Groupon, etc.

Assisted in creation, collation, and placement of material for public symposia hosting anywhere from 300-800 people (with thousands of viewers for live webcasts), on topics ranging from primate and human cognition to nutrition and genetics. Also responsible for collation of separate material for guest speakers and graduate students. Other tasks included compiling numerous binders to track expenses, creating spreadsheets recording past attendance and inventory of past symposia materials and costs, and contributing to compiling a digital database of academic articles belonging to the CARTA library.