Stefnie Labuschagne Email & Phone Number

Australia

• Weekly project cost reports with actuals and commitments.• Assist the production managers in forecasting estimates to complete.• Conduct variance analysis of estimates at completion.• Processing and recording Project Variations in accordance with head contract and subcontracts.• Reviewing Subcontractor Quotes and Purchase Orders up to the delegated authority• Processing all invoices in accordance with head contract and subcontracts.• Collate and provide Project Health… Show more • Weekly project cost reports with actuals and commitments.• Assist the production managers in forecasting estimates to complete.• Conduct variance analysis of estimates at completion.• Processing and recording Project Variations in accordance with head contract and subcontracts.• Reviewing Subcontractor Quotes and Purchase Orders up to the delegated authority• Processing all invoices in accordance with head contract and subcontracts.• Collate and provide Project Health data to support internal and external reporting requirements.• Ensure tasks are closed out in a timely fashion within IFS.• Support Production Managers to contractually close projects.• Support Finance as required to ensure progress and contractual claims are substantiated and submitted accurately and on time.• Collate IFS data to support estimate at completion reviews in accordance with Project Budget.• Control and Issue Work Instructions’ and coordinate task acceptance, price validation and request for quote with subcontractors.• Assist Project Management Teams in implementing improvements within respective Projects.• Maintain accuracy of source data and project control tools in support of cost and schedule reporting • Maintain and support project management lifecycle processes, templates and tools based on best practice and in accordance with COMPASS policies and guidelines. Show less

Perth, Western Australia, Australia

Responsible for the contract administration of the Facility Manager’s (FM) contracts and ensuring compliance with FM's contracting processes, procedures & guidelines• Preparation of contractual documents (from first draft for review by Senior Management through to final execution of the contract & setting up in the FM's systems)• Ensure that all contractual insurance requirements are satisfied & the• required certificates of insurance are obtained for all contracts.• Provide… Show more Responsible for the contract administration of the Facility Manager’s (FM) contracts and ensuring compliance with FM's contracting processes, procedures & guidelines• Preparation of contractual documents (from first draft for review by Senior Management through to final execution of the contract & setting up in the FM's systems)• Ensure that all contractual insurance requirements are satisfied & the• required certificates of insurance are obtained for all contracts.• Provide assistance on contractual & contracting matters ensuring compliance with the policies, procedures & guidelines• Update company contracting processes as required in conjunction with the CM.• Maintain the Database requirements relating to contracts including insurances.• Ensure the provision, collation & maintenance of accurate records & reports to meet company & legislative requirements• Organise & prepare tender packages for Suppliers. Assist with tendering process.• Prepare monthly, quarterly & annual reports to meet company requirements Show less

Henderson, Western Australia, Australia

• Ensure accounting requirements are undertaken accurately & on time.• Carry out, allocate and supervise accounting and admin tasks & processes in line with established regulatory & company practices.• Ensure all company invoices for each User Agreement are accurate & prepared in timely manner.• Ensure all creditors paid accurately & promptly.• Prepare financial performance management information for submission to DevelopmentWA.• Ensure compliance with the company’s HR… Show more • Ensure accounting requirements are undertaken accurately & on time.• Carry out, allocate and supervise accounting and admin tasks & processes in line with established regulatory & company practices.• Ensure all company invoices for each User Agreement are accurate & prepared in timely manner.• Ensure all creditors paid accurately & promptly.• Prepare financial performance management information for submission to DevelopmentWA.• Ensure compliance with the company’s HR Management processes.• Provide feedback regarding improvements to the system. Show less

• Setting up debtors in Salesforce (CRM)• All aspects of Account Receivable• All aspects of Accounts Payable including payments and entry of invoices• Calculating commissionsAll cloud based systems used: Quickbooks, Xero, Salesforce, Google, Dropbox, Basecamp, Box

Perth, Australia

• Established administrative and operational processes,• Supervise office and operational staff, • Payroll• Update organisational Memberships, Maintain office equipment• Accounts Management, Insurance compliance• All aspects of Accounts Payable and Receivable• End to end processing of company payrolls on MYOB

Perth, Australia

• Secretary for two Assessors Receive Assessors phone calls• Receive and Enter new Insurance claims Allocate Assessors to new jobs as per regions• Enter new jobs into AI (Auto Integrity – Web based system) Proofread reports to Insurance companies• Liaise with insurance companies, repairers, and clients

Perth, Australia

• Collation of all paperwork, Foreman’s Daily Report (FDR) & Plant Dockets• Any other relating paperwork i.e., traffic control sheets, profiling sheets, etc.• Ensure Sales order is correct at time of invoice entry• Check crew on order matches field crew who completed the work.• Maintain asphalt income spreadsheets and EOM reconciliation and checks• Maintain fleet spreadsheet for asphalt contracting and entry of fleet billing information

Perth, Australia

• Entering Supplier & Sales Invoices, ensuring correct entry of inventoried items & Job costing• Maintain Bank Register, Reconciliation of creditors / debtors accounts• Payment of creditors at month end including foreign currency transactions• Debt collection, ensuring debtors terms kept within budgeted guidelines• (I improved 80% of the 60+ day term clients into 40 days term)• Collation of import freight charges with invoices, entry of all import freight and customs… Show more • Entering Supplier & Sales Invoices, ensuring correct entry of inventoried items & Job costing• Maintain Bank Register, Reconciliation of creditors / debtors accounts• Payment of creditors at month end including foreign currency transactions• Debt collection, ensuring debtors terms kept within budgeted guidelines• (I improved 80% of the 60+ day term clients into 40 days term)• Collation of import freight charges with invoices, entry of all import freight and customs invoices• Inventory adjustments, Weekly payments of wages and salaries• Monthly preparation of superannuation Guarantee returns• Production of reports for management on weekly basis• Assist with preparation of EOM and EOY reporting• Relief reception and administration duties• Generally assist Administration Team and Divisional managers wherever possible• Calculate and provide profit and loss reports• Investigate the cost of proposed expenditures, quotations and estimates• Estimate future costs and analyse variances between estimated and actual cost Show less

South Africa

• Receive and process mail, Filling, Draft letters and reports, Store and receive data• Business itineraries, travel arrangements, conferences, meetings and social functions• Receive and record invoices and arrange payment, Inventory adjustment• Prepare regular reports and summaries of accounting activities• Prepare financial statements and debtors' listings• Verify recorded transactions and report irregularities to management• Reconciliations of accounts

South Africa