Stephane Ivance Email and Phone Number
Dedicated executive assistant with a track record of providing seamless support to C-level executives. Adept at managing complex calendars, coordinating meetings, and optimizing organizational efficiency. Known for discretion, adaptability, and proactive problem-solving. Excellent communication skills and a collaborative team player. Proficient in technology, detail-oriented, and committed to delivering high-quality executive support. Seeking opportunities to contribute to the success of dynamic leadership teams.Recommendation from the Ambassador of France to Iceland, Guillaume Bazard : "Stephane was a close collaborator of mine for 4 years in London. He has remarkable organizational skills, is very dedicated and highly appreciated as a colleague with outstanding social skills. I felt privileged to have him on my team. Unreserved recommendation."If my profile interests you, I would be happy to learn more about your company or interests and discuss any topics you would have in mind.You can contact me at ivance.stephane@gmail.com
Embassy Of France In Singapore
View- Website:
- ambafrance-sg.org
- Employees:
- 22
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Accountant And Back Office ManagementEmbassy Of France In SingaporeSingapore -
Personal AssistantEmbassy Of France In Singapore Apr 2024 - PresentSingapore -
Project Manager & Communications ManagerFrench Embassy In The United Kingdom Sep 2020 - Aug 2023London1. Project management - French elections in the UKMissions: - Planning, organising and executing events successfully.- Coordinating various aspects such as logistics, budgeting, scheduling, and communication to ensure that the event exceeds participant expectations.- Overseeing all phases of the event from initial concept to post-event evaluation.Events figures:- 110 000 voters registered- more than 500 volunteers (training, motivation, schedule...)- 55… Show more 1. Project management - French elections in the UKMissions: - Planning, organising and executing events successfully.- Coordinating various aspects such as logistics, budgeting, scheduling, and communication to ensure that the event exceeds participant expectations.- Overseeing all phases of the event from initial concept to post-event evaluation.Events figures:- 110 000 voters registered- more than 500 volunteers (training, motivation, schedule...)- 55 polling stations opened in 13 sites across the UK (6 in London and 7 outside London)Achievements: + Waiting time reduced by 50% compare to the previous elections.+ Help 7 people in my team to find a permanent job in the Consulate / Embassy or in another company.+ Creation of a new tool that helped voters to access the polling station and reducing the queuing process.-----------------------------------------------------------------2. Communications manager - Covid, Brexit, Elections, Public administration services- Managing internal and external communication channels.- Community manager (Twitter and Instagram).- In charge of the website (content and layout).- Handle crisis communication during Brexit and Covid.- Keeping a positive organization's reputation by informing French citizen in the UK about their rights and services at the Consulate / Embassy. Show less -
Executive Assistant To The Consul GeneralFrench Embassy In The United Kingdom Jul 2018 - Aug 2020London- Administrative Support: Providing high-level administrative support to the Consul general, including managing schedules, travel arrangements, and handling correspondence.- Information Management: Organizing and maintaining confidential information, documents, and files.- Communication Liaison: Serving as a primary point of contact between the executive and internal/external stakeholders, managing calls, emails, and appointments.- Project Coordination: Assisting in coordinating… Show more - Administrative Support: Providing high-level administrative support to the Consul general, including managing schedules, travel arrangements, and handling correspondence.- Information Management: Organizing and maintaining confidential information, documents, and files.- Communication Liaison: Serving as a primary point of contact between the executive and internal/external stakeholders, managing calls, emails, and appointments.- Project Coordination: Assisting in coordinating various projects, meetings, and events, ensuring everything runs smoothly.- Research and Analysis: Conducting research, compiling reports, and gathering information to aid decision-making and problem-solving.- Problem Solving: Addressing issues or concerns independently when possible and escalating urgent matters to the executive's attention.- Gatekeeping: Prioritizing and managing the flow of information and tasks for the executive.- Confidentiality and Discretion: Maintaining a high level of confidentiality and exercising discretion in handling sensitive information.-------------------------------Achievements:+ Managed to organise 4 live sessions online for all French citizens living in the UK to talk about Brexit and Covid.+ Helped thousands of French citizen to apply to the "Settled Status" and keep their rights in the UK. Show less -
Project Manager AssistantFrench Embassy In The United Kingdom Sep 2016 - Jun 2018London, United KingdomHelped and support Executives to organise the French elections in the UK.- In charge of the proxy vote for the French election.- Updating the French Electoral List by using internal software.- Various administrative tasks : mail processing, answering phone, drafting documents, managing databases.- Delivering figures and reports and improving internal processes.- Compilation of the results from the different polling stations (52 in total) .- Referent of the 7 sites… Show more Helped and support Executives to organise the French elections in the UK.- In charge of the proxy vote for the French election.- Updating the French Electoral List by using internal software.- Various administrative tasks : mail processing, answering phone, drafting documents, managing databases.- Delivering figures and reports and improving internal processes.- Compilation of the results from the different polling stations (52 in total) .- Referent of the 7 sites (polling station) outside the London area.Achievements:+ Succeed to manage a team of 5 people in order to handle more than 2000 proxy votes in a week.+ Responsive by delivering good quality advices by phone for the 7 polling stations outside London (more than hundred call a day). Show less -
Sales Assistant - BtocGroupe Cei - Centre D'Echanges Internationaux Jan 2016 - Sep 2016London, United Kingdom- Selling services by email, telephone, live chat or face to face - main point of contact for prospect.- Advised prospects for registration process.- Filled all details about prospects and clients in the dedicated software.- Setting up various communication tools (internet, newsletter, emailing, leaflet).- Reporting to the management team and advising on forthcoming product developments.Achievement:+ The number of response to the customers has increased by 10%. -
Customer Service RepresentativePrinterpix Apr 2015 - Jan 2016London, United Kingdom- Advised customers by phone and e-mails about products, offers, software guidance and order tracking (100-150 calls/emails per day)- Dealt with customers’ request about refund, delay in delivery and products compliance - Help with financial task, communication in the website and management- In charge of proceeding manual payment on SageAchievement:+ Increase the number of phone and emails handled by 20% -
Retail Sports SpecialistDecathlon Sep 2014 - Mar 2015Chambourcy (France)- Advised sports customers on their choices- Welcomed and interacted with the customers to meet their expectations.- Inventory management.- Promoted services of the store to develop loyalty of customers.- Guaranteed reliable after-sales services.Achievement:+ Mountain sector sales growth by 10% compare to the previous year. -
Versatile EmployeeLouis Vuitton Mar 2014 - Aug 2014Cergy (France)- Controled quality products returned by shops (140 products per day).- Established inventories.- Organization of the warehouse according to the flow of products.- Preparation of private sales events : ephemeral sales in Paris for Louis Vuitton’s employees.Achievement:+ Increase productivity by 40% on the controled quality products. -
Sales Representative And Website ManagerDecasport Sep 2010 - Feb 2014Saint-Ouen (France)Sales:- Sales of sports equipments for local authorities and associations in Paris urban district (BtoB).- In charge of customer relationship and customers portfolio (more than 100 customers).- Established reports and custom plans for the manufacture team.Website: - Referencing optimization: Search Engine Marketing and Search Engine Optimization, updates, newsletters, E-marketing analysis.- Content: Create product descriptions, images, and upload products across all… Show more Sales:- Sales of sports equipments for local authorities and associations in Paris urban district (BtoB).- In charge of customer relationship and customers portfolio (more than 100 customers).- Established reports and custom plans for the manufacture team.Website: - Referencing optimization: Search Engine Marketing and Search Engine Optimization, updates, newsletters, E-marketing analysis.- Content: Create product descriptions, images, and upload products across all online channels.- Assist in creation and monitoring of marketing campaigns.Achievements: + Increase Internet sales by 200% and website attendance by 100% Show less
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Sport Director & CoachBadminton Club Eragny Sep 2006 - Aug 2013Eragny (France)- In charge of the organization of a National Tournament (2010 to 2013): from initiation to closure (6 persons managed, 20 volunteers and 250 players over a weekend)- Development of the quality label “badminton school” - Trained adults and children players 3 times per week (group of 20 players)- Organization of badminton training camps (around 10-15 players)Achievements :+ Number of young players grown by 25% after quality label established+ 2 teams had been promoted… Show more - In charge of the organization of a National Tournament (2010 to 2013): from initiation to closure (6 persons managed, 20 volunteers and 250 players over a weekend)- Development of the quality label “badminton school” - Trained adults and children players 3 times per week (group of 20 players)- Organization of badminton training camps (around 10-15 players)Achievements :+ Number of young players grown by 25% after quality label established+ 2 teams had been promoted to a superior championship + 2 players had pass a diploma to become coach and I was their referent Show less
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Administrative AssistantTechnicity Sep 2009 - Aug 2010Morainvilliers (France)Assistant:- Accountable for all administrative tasks, including refunds, returns, invoices.- Coordinate daily customer service operations (e.g. sales processes, orders and payments).E-commerce:- Optimization of the web site referencing (Search Engine Marketing and Search Engine Optimization), updates, writing newsletters, E-marketing analysis.Communication:- Monitor and reply customer feedbacks across all marketplaces.- Manage social media… Show more Assistant:- Accountable for all administrative tasks, including refunds, returns, invoices.- Coordinate daily customer service operations (e.g. sales processes, orders and payments).E-commerce:- Optimization of the web site referencing (Search Engine Marketing and Search Engine Optimization), updates, writing newsletters, E-marketing analysis.Communication:- Monitor and reply customer feedbacks across all marketplaces.- Manage social media campaigns.Achievements :+ Increase by 200% the presence online through social media, forum and the website (SEO).+ Sales growth in store by 50% with a better organisation and products highlighting. Show less
Stephane Ivance Education Details
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IlepsSciences And Sport Management
Frequently Asked Questions about Stephane Ivance
What company does Stephane Ivance work for?
Stephane Ivance works for Embassy Of France In Singapore
What is Stephane Ivance's role at the current company?
Stephane Ivance's current role is Accountant and back office management.
What schools did Stephane Ivance attend?
Stephane Ivance attended Ileps.
Who are Stephane Ivance's colleagues?
Stephane Ivance's colleagues are Laurent Moscatello, Aurore Jaquet, Héléna Visquis, Axel Cottet-Providence, Alain Chouan, Li Vun (Erica) Ho, Bérénice Tardieu-Delaporte.
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